Senior Strategic Planning and Policy Analyst
Vacancy no.: RAPS/1/2020/PROGRAM/01
Publication date: 18 June 2020
Application deadline (midnight Geneva time): 20 July 2020
Job ID: 3846
Organization Unit: PROGRAM
Contract type: Fixed Term
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the ILO Staff Regulations.
- External candidates.
Staff members with at least five years of continuous service with the Office are encouraged to apply.
Applications from officials who have reached their age of retirement as defined in Article 11.3 of the Staff Regulations on or before 31 December 2017, or who have already separated from ILO service upon retirement or early retirement, will not be considered.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to firstname.lastname@example.org.
The ILO welcomes applicants with experience in working within ILO constituents (governments, employers’ and business membership organizations, and workers’ organizations).
Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. A list of these countries can be found here: https://jobs.ilo.org/content/Non--and-under-represented-member-States/
In addition to the interviews and tests that any candidate may be required to take, successful completion of the ILO Assessment Centre is required for all external candidates and any internal candidate applying to a higher category.
The position is located in the Strategic Programming and Management Department (PROGRAM) within the Management and Reform Portfolio. PROGRAM advises the Director-General and provides guidance, advice and assistance to ILO management and staff on programme planning, implementation, reporting and resource allocation. It has responsibility for preparing the ILO's Programme and Budget and related documents. Its work is based on results-based management and budgeting to ensure organisational effectiveness and efficiency.
The position reports to the Director of the Department.
- Lead policy research and analyses on results-based strategic planning, system and process design. This includes responsibility for keeping abreast of latest emerging trends, identifying gaps and exploring innovative approaches in strategic planning. Undertake and manage in-depth studies to contribute to ILO strategic planning processes.
- Coordinate the preparation of the ILO strategic plan and contribute to the preparation of the biennial programme and budget and programme implementation report. Provide advice and support the preparation of governance documents on programming matters.
- In conjunction with the Director, lead and coordinate support in promoting and applying results-based management throughout the Office. Develop relevant policies, guidelines and tools. Ensure effective guidance to managers and staff on the development, implementation, monitoring and reporting of Decent Work Country Programme (DWCPs). Develop recommendations to facilitate the ILO’s contribution to the implementation of the 2030 Agenda for Sustainable Development through the Common Country Analysis/United Nations Sustainable Development Cooperation Framework.
- Coordinate and facilitate innovation, knowledge management and capacity development on results-based management. Identify options and advise on innovative measures for enhancement on integrated budgeting and results. Develop and review training materials and oversee training activities on programming matters.
- Monitor programme implementation across the office to ensure conformity with the Organization's administrative and budgetary objectives and ensure that reporting on programme implementation meets high standards of accuracy, clarity and completeness. Provide authoritative advice to managers both at headquarters and in the regions on delivery and negotiate mutually acceptable solutions to enhance effective and efficient performance.
- Provide programmatic inputs to Office documents, in particular reports prepared for the Governing Body and the International Labour Conference, and coordinate within PROGRAM follow-up to relevant governance decisions that affect the ILO programme. Provide advice to support strategic, evidence-based decision-making processes, in particular to ensure that the programmatic implications of ILO governance organs’ decisions.
- Build and maintain strong partnerships with UN and non-UN entities to share good practices, knowledge and lessons learned on issues related to strategic planning, including related methodologies and tools.
- Perform other relevant duties as assigned.
These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties:
1. Undertake or manage in-depth studies and evaluations of major components of the ILO's programme - taking into account sensitive political, personnel and resource issues - in order to identify options and to advise senior management on changes in structures, procedures, responsibilities and resource levels.
2. Develop new policies, procedures and practical guidance on major areas of programming work, such as Programme Support Income and Programme Allocation Changes. Develop methods for allocating special resources, identify problems or exceptions, monitor resource use and, where necessary, recommend adjustments or corrective action.
3. Resolve resource problems brought by managers. Analyse staffing situations in technical programmes and advise managers. Recommend supplementary allocations and programme adjustments, taking into account political implications.
4. Represent the organization at inter-agency, governing body and other high level meetings. Present reports, documents and recommendations dealing with programme and budget matters.
Advanced university degree in economics, business or public administration, social science or other related field.
More than ten years of professional experience in strategic planning, programme management, implementation, of which at least five years at the international level. Experience in strategic policy analysis and advice would be an advantage.
Excellent command of English and a working knowledge of another official language (French, Spanish) of the Organization. Knowledge of a third official language of the Organization would be an advantage.
In addition to the ILO core competencies, this position requires:
Strong strategic thinking with excellent quantitative and qualitative analytical skills. Excellent knowledge of the Organization's policies, procedures, practices and programmes. Strong technical knowledge of technical fields of the ILO. Seasoned knowledge of results-based management and experience in designing and applying related practices and tools. Excellent drafting skills with proven ability to undertake complex policy analyses and to produce policy reports. Demonstrated ability and skills on consensus building and problem solving through effective communication, engagement, persuasion, consultation and negotiation. Discretion in handling confidential information. Strong leadership and managerial skills, and proven ability to motivate, train and supervise other staff.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Conditions of employment
- Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
- The first contract will be issued for a twenty-four month period.
- A successful external candidate will be on probation for the first two years of assignment.
- Any extension of contract beyond the probation period is subject to satisfactory conduct and performance.
For more information on conditions of employment, please visit: https://jobs.ilo.org/content/International/
Any officials of the General Service category interested in applying to this position are hereby informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position applied for, which may result in substantial changes in their take-home remuneration. In accordance with Article 3.4 of the Staff Regulations, the salary of an official, upon promotion, shall in no case be greater than the maximum salary of the grade to which he or she was promoted. For any questions or clarifications, please contact your HR partner at email@example.com
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website at https://jobs.ilo.org/. The system provides instructions for online application procedures.
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.
Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc. for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.