Grants Officer - Reporting

Grants Officer - Reporting

Sana’a

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC has been operating in the Middle East (ME) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Yemen, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman.

DRC Yemen’s response

Throughout its nine field offices and a workforce of 450 staff, DRC upholds its main programmatic objectives to provide immediate and life sustaining assistance, to strengthen the protective environment, and to reduce displacement related risks and vulnerabilities by promoting self-reliance at household and community level.

About the job

The Grants Officer will be an integral member of the Grants Unit. The Grants Unit serves as the facilitator for grants management processes in country and ensures compliance with donor requirements at all stages of the project lifecycle. The Grants Unit’s responsibilities include, but not limited to, ensuring timely and quality reporting, facilitating grant opening and closeout processes, advising on donor rules and regulations, maintaining grants related information and files, coordinating proposal development processes, capacity building of staff and implementing partners, and developing internal and external communication materials.

Reporting to the Grants Manager, the Grants and Reporting Officer will provide support in all areas of the Grants Unit’s work, with detailed responsibilities described below.

Responsibilities:.

Reporting:

• With inputs from program and support departments, help produce high quality program progress reports for submission to donors;
• Facilitate review of donors reports by the management, regional office, and headquarters as needed, incorporate feedback received, and address all questions and comments;
•  In coordination with the M&E department, ensure that data reported to donors is accurate, complete, and consistent;
•  Ensure that donor reports are submitted in a timely manner and that the submission package is complete (e.g. with financial report, asset inventory, evaluation reports, and other required annexes);
•  Coordinate response to any questions and comments from donors on reports submitted;
•  Maintain an up-to-date tracker of all reporting deadlines and ensure that responsible staff who contribute to reports are aware of reporting deadlines, templates, and requirements;
•  Track submission of reports to donors through the appropriate submission channels and file all reports together with submission emails;
•  Build capacity of staff and implementing partners on report writing.
•  Produce and submit high quality project documents for sub-agreements.

Other responsibilities:

• Support the Grants Manager in proposal development and grant modification processes, including conducting desk review, contributing to the writing process, preparing budget narratives and other essential annexes, etc.;
• Support the Grants Manager in monitoring program implementation and spending to ensure compliance with donor rules and regulations as well as internal RI procedures and advise program and support teams on various donor compliance issues;
• Assist with the organization of grant kick-off, closeout, and review meetings, take meeting minutes, and follow up on action points;
•  Maintain a database of grant documents and do regular file audits to ensure that filing is comprehensive and up-to-date;
•  Provide day-to-day administrative support to the Grants Unit and perform other tasks as assigned by the supervisor.
• Support partnership capacity building and act as focal point with partners.

Required experience and competencies                                                                                               

• All DRC roles require the post-holder to master DRC’s core competencies:  
•  Striving for excellence: Focusing on reaching results while ensuring efficient processes.  
• Collaborating: Involving relevant parties and encouraging feedback.  
•  Taking the lead: Taking ownership and initiative while aiming for innovation.  
•  Communicating: Listening and speaking effectively and honestly.  
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.                      

About you

• At least three years of work experience in relief or development programs, preferably with an international non-governmental organization;
• Excellent listening skills in English and ability to take detailed meeting minutes and capture critical discussions and action points;
•  Understanding of donor reporting, grants management, and program development processes;
•  Familiarity with the rules and regulations of major institutional donors such as ECHO, USAID/OFDA, UN Agencies, etc.;
•  Excellent critical thinking skills and ability to exercise good judgment and solve problems quickly and effectively;
•  Strong inter-personal communication skills and ability to work well in a team and in a multi-cultural setting;
• Proficiency in Microsoft Office;
•  Flexibility, optimism, and a sense of humor are assets and highly valued

Education:

• Undergraduate degree in development studies, social sciences, or related field;

Languages:

• Fluent writing skills in English and ability to proofread and edit documents;

We offer

Contract length: Till 31, Dec 2020 with possiblity of extension based on performance and fund.

Work place: Sana’a

Start date: 15th July 2020

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.ngo under Vacancies. This position will be placed at level (NMH1).