Administrative and HR Specialist

FAO Partnership and Liaison Office in Azerbaijan.

Reporting lines\:

Under the overall technical guidance of the Office of Human Resources and under the direct supervision of Head/Representative of Partnership and Liaison Office in close collaboration with Deputy Head of Office, the incumbent will be responsible to perform the following tasks\:

• Provide support in activities in the areas of administration, HR and travel;
• Arrange and supervise the well-functioning and maintenance of FAO Premises(s) including provision of office supply and equipment;, cleaning of the office and tea services, as needed;
• Prepare or finalize administrative and HR correspondence and reporting for the office and ensures that an appropriate electronic/paper trail with key documentation is archived;
• Support the recruitment procedures, including finalization of Terms of References, drafting Vacancy Announcements, outreach to attract potential candidates, screening applications, assisting in the organization of interviews.
• Ensure that FAO rules and regulations are applied, adhering to the rules of transparency, accountability, fairness and best value for money;
• Support the compliance with the Organization's security guidelines (Minimum Operational Security Standards ' MOSS) as a back-up of Assistant FAO Representative;
• Prepare/update on quarterly basis staff/Non Staff HR (NSHR) leave plans;
• Follow up with receipt and implementation of Quarterly HR Plans related to Field Program/projects;
• Assist with the preparation of periodic (weekly) HR monitoring report for recruitments for the Office and under programme/projects;
• Coordinate the preparation of QAR for NSHR;
• Provide support in the preparation of budget planning particularly related to NSHR, office supply and equipment, office retreat and staff development needs;
• Provide support in the coordination of audit missions and in the preparation of information and supporting documents;
• Oversee the provision of necessary logistical arrangements for all office activities including correspondence, communication, trainings and other events, visibility actions such as publications (liaising with OCC when needed);
• Assist in the preparation of risk assessment and development of corresponding security plans, monitoring and implementing necessary measures to mitigate potential risk;
• Perform other related duties as required.

• University degree in a field related to business, economics and public administration and in other social sciences.
• At least 3 years of relevant experience in HR and administration.
• Working knowledge of English (Level C).
• Working knowledge of Azerbaijani.
• National of Azerbaijan.