National Consultant on Strategic Planning in Health Care Sector of Luhansk Oblast (Re-Advertising)
home-based (remote)
- Organization: UNDP - United Nations Development Programme
- Location: home-based (remote)
- Grade: Consultancy - National Consultant - Locally recruited Contractors Agreement
-
Occupational Groups:
- Operations and Administrations
- Public Health and Health Service
- Human Resources
- Governance and Peacebuilding
- Democratic Governance and Peacebuilding
- Closing Date: Closed
Background
The United Nations Development Programme (UNDP) has been actively working in eastern Ukraine for the past decade, prior to the conflict, focusing on community and civil society development, and environmental protection.
Since 2015, upon request from the Government of Ukraine, UNDP started its work on addressing conflict-related challenges by early engagement, establishing partnerships through the United Nations Recovery and Peacebuilding Programme (UN RPP). The UN RPP is a multi-donor funded framework programme, jointly implemented by four UN partnering agencies: UNDP, UN Women, FAO, and UNFPA in cooperation with the government of Ukraine.
The UN RPP was designed to respond to and mitigate the causes and effects of the conflict. The UN RPP is an integral component of the UNDP Country Programme. It is fully aligned with the United Nations Partnership Framework (UNPF), closely interlinked with the Democratic Governance and Reform Programme, operating national wide and in all of Ukraine’s regions.
The Programme’s interventions are grouped under the following key Programme components, which reflect the region’s priority needs:
Component 1: Economic Recovery and Restoration of Critical Infrastructure
Component 2: Local Governance and Decentralisation Reform
Component 3: Community Security and Social Cohesion.
The Programme is pooling funds employing a multi-sectoral programme-based approach and is implementing using an area-based methodology and unifying interventions framework for 12 projects funded by 12 international partners.
In October 2018, four UN agencies (UNDP, UN Women, FAO and the UNFPA) had countersigned a new joint project document, funded by the EU. The overall objective of the project is to restore effective governance and promote reconciliation in the crisis-affected communities of Donetsk and Luhansk oblasts of Ukraine, thereby enhancing the credibility and legitimacy of local governments in the government-controlled areas (GCAs) of the oblasts. It will contribute to peacebuilding and prevent further escalation of conflict in Ukraine through effective and accountable decentralisation, gender-responsive recovery planning and equal access to services, as well as enhanced community security and social cohesion.
This endeavour will be achieved through the pursuit of the following specific objectives
- To enhance local capacity for gender-responsive decentralisation and administrative reforms to improve governance, local development and the delivery of services.
- To stimulate employment and economic growth by assisting in Micro-, Small- and Medium Enterprise (MSME) development through demand-driven business development services and professional skills training.
- To enhance social cohesion and reconciliation through the promotion of civic initiatives.
- To support sector reforms and structural adjustments in health, education and critical public infrastructure to mitigate the direct impacts of the conflict.
One of the priorities of the project in that regard is to support the process of hospital districts` strategic planning, whereas the hospital districts shape their future and determine the stages of its achievement. It involves identifying available resources and related favourable development factors. This process involves the elaboration of strategic documents, which play an important role in the development of the hospital districts and the multifunctional hospitals in particular not only seeking to attract new private sector investments but also to develop their infrastructure, create conditions for efficient land use and work towards addressing environmental problems.
On 19 of October 2017, Ukraine’s Parliament approved the draft law No. 6327 “On state financial guarantees for the provision of medical services and medicines,” which gave the start to an important and long-awaited health reform in Ukraine. The law introduces changes to the entire financing model of the healthcare system, switching to payments for services provided by individual doctors or medical facilities and replacing the old, input-based financing system (for infrastructure, number of beds etc.). It also aims at the provision of higher quality care for patients, with a stronger emphasis on prevention and primary care, rather than specialized treatment.
In December 2019 the decision of the Cabinet of Ministers of Ukraine to revise the status of hospital districts towards their widening in borders had made an additional request from our counterparts for the strategic planning and healthcare reform promotion activities. According to the new regulations, the new Hospital Districts are widened to the actual borders of Donetsk and Luhansk oblasts, which raise the number of stakeholders to be involved in the processes of strategic planning.
Duties and Responsibilities
MAIN OBJECTIVES OF THE ASSIGNMENT
UN RPP is looking to contract a National Consultant on Strategic Planning in Health Care Sector of Luhansk Oblast (further – Consultant). The Consultant will deliver methodological and technical support in the strategic planning of a newly established hospital district. For better cooperation, the Consultant will participate in the Health Task Force Group`s meetings, which will be organized and held by UN RPP.
DESCRIPTION OF RESPONSIBILITIES / SCOPE OF WORK
The Consultant is expected to perform according to the suggested scope of the working framework; however, the consultant may suggest his/her own methodology. The framework is as follows:
- Develop and agree with the UN RPP a detailed methodology of the elaboration process of a strategic development action plan (further – action plan) for Luhansk Oblast Hospital District, as well as 3 actions plans of the preliminary selected multifunctional hospitals (MNI “Lysychansk Multidisciplinary Hospital” , MNI “Bilovodsk Multidisciplinary Hospital” , MNI “Starobielsk district’s territorial medical union”), while taking into account gender-based aspects and approaches aimed at ensuring human rights and environmental safety. Additionally, the consultant will develop an expert work plan with specific activities, expected results and success indicators. The methodology and the work plan should be agreed with UN RPP and Luhansk Oblast State Administration.
- Support to the provision of strategic audit at the level of both hospital district and the multifunctional hospitals (which will be basic healthcare institutions for the hospital district), in particular, organizing this audit, summarizing and formulating it properly, formulating its results. Prepare the relevant assessment report, which includes the results of the above-mentioned audit. The scope and structure of the report should be agreed with UN RPP. Support to the organization of the relevant training for the representatives of Luhansk Oblast Hospital District. The scope and the structure of the training will be agreed with UN RPP.
- Support to the elaboration of an action plan for Luhansk Oblast Hospital District, as well as 3 actions plans of the preliminary selected multifunctional hospitals, which will be the addendums for Hospital Districts` action plan, according to the new regulation on hospital districts adopted by the Government of Ukraine. The consultant should provide technical and methodological advice and recommendations in the initiating and institutionalization of appropriate action plans` implementation and monitoring structures, which should result in implementation and monitoring guideline. The scope and structure of the documents (4 action plans and a guideline) should be agreed with UN RPP.
- Conduct strategic meetings (sessions, training, workshops etc.) with stakeholders, resulting in an action plan that is widely accepted by the stakeholders and UN RPP. The number and scope of the meetings will be specified in a work plan, elaborated at the initial stage.
- Prepare the short versions of the action plans for printing and agree them with UN RPP (the size and the structure of the short version of the Strategy will be agreed during the adoption of the methodology).
- Prepare a final report with all the results of the assignment and agree with UN RPP.
DELIVERABLES
# | Task description | Due date |
#1 | Deliverable 1 includes:
| 4 weeks from the start of the contract |
#2 | Deliverable 2 includes:
| 6 weeks from the start of the contract |
#3 | Deliverable 3 includes:
| 20 weeks from the start of the contract |
#4 | Deliverable 4 includes:
| 24 weeks from the start of the contract |
#5 | Deliverable 5 includes:
| 25 weeks from the start of the contract |
MONITORING / REPORTING requirements
The consultant will work under the overall guidance of the Programme Coordinator and direct supervision of the UN RPP UN RPP Health Governance Specialist. The consultant, through weekly meetings, will report directly to both the UN RPP Health Governance Specialist and Programme Coordinator.
The consultant will regularly participate in Project meetings (by Skype) and will share his/her work progress. Moreover, the consultant must provide one Inception Report, three Interim Reports and one Final report - in accordance with the schedule covered in this ToR. Interim Reports will include work progress, as well as issues to be addressed, while the Final Report will include the achievements, lessons learned, and recommendations for further actions. All reports should be submitted in Ukrainian.
PROPOSED PAYMENT SCHEDULE
The UN RPP will pay the negotiated amount in five tranches according to the following payment schedule:
- the first payment upon submission and approval of the Inception Report (20%);
- the second payment upon submission and approval of the 1st Interim Report (20%);
- the third payment upon submission and approval of the 2nd Interim Report (20%);
- the fourth payment upon submission and approval of the 3rd Interim Report (30%);
- the fifth payment upon submission and approval of the Final Report (10%).
The payments will be paid upon the full completion and acceptance of the contract’s obligations, whereupon the Programme Coordinator signs the certification of acceptance.
Competencies
Ethics & Values:
- Demonstrating and promoting the highest standard of integrity, impartiality, fairness and incorruptibility in all matters affecting his/her work and status.
Organizational Awareness:
- Ability to lead formulation, design, oversight of implementation, monitoring and evaluation of development projects.
- Ability to lead strategic planning, change processes, RBM and reporting.
- Developing and empowering people; coaching and mentoring:
- Self-development, initiative-taking;
Working in Teams:
- Acting as a team player and facilitating teamwork;
Communicating Information and Ideas:
- Facilitating and encouraging open and effective communication within the team;
- Delivering verbal/written information in a timely, clear, organized and easy-to-understand manner;
- Informed and transparent decision making;
- Accepting responsibility and accountability for the quality of the outcome of his/her decisions.
Corporate Competencies:
- Demonstrates integrity by modelling the UN’s values and ethical standards;
- Treats all people fairly.
Required Skills and Experience
MINIMUM QUALIFICATIONS AND EXPERIENCE:
- Master’s Degree/Specialist in management, health management, public health management, social sciences or other related fields.
- At least 2 years of proven experience in strategic planning and action plan development;
- At least 5 years of experience in the field of public health policy analysis, policy development and implementation, local and national governance, health care management, social policy or similar fields;
- Previous experience in or with government institutions in Ukraine would be an advantage
- Fluency in Ukrainian is required. Fluency in English is highly appreciated.
DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS
Applicants shall submit the following documents:
Required |
|
X | Personal CV including information on experience in similar projects/assignments and contact details for referees. |
X | Financial proposal using the UNDP template. |
X | Duly accomplished Letter of Confirmation of Interest and Availability using UNDP template. |
X | At least 2 positive references from previous customers shall be provided. |
FINANCIAL PROPOSAL
Lump-sum contract
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount.
The consultant will be responsible for all personal administrative expenses associated with undertaking this assignment, including office accommodations, printing, stationery, telephone and electronic communications, and report copying.
Travel costs
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UN RPP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel in a higher class, he/she should do so using their own resources. In cases of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and individual consultant prior to travel, and will be reimbursed.
Evaluation criteria
- Master’s Degree/Specialist in management, health management, public health management, social sciences or other related fields -12 points, PhD of above – 15 points;
- Proven experience in strategic planning and action plan development – 2 years - 13 points, 3-5 years – 16 points, over 6 years – 18 points;
- At least 5 years of experience in the field of public health policy analysis, policy development and implementation, local and national governance, health care management, social policy or similar fields – 5 years - 13 points, 6-7 years – 15 points, over 8 years – 17 points;
- Previous experience in or with government institutions in Ukraine – yes - 5 points, no – 0 points;
- Language skills– Fluency in Ukrainian – 11 points, Ukrainian&English – 15 points.
Evaluation method
Cumulative analysis
Contract award shall be made to the incumbent whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight: 70%
* Financial Criteria weight: 30%
Only candidates obtaining a minimum of 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation
The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:
30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].
The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.
Maximum available technical score - 70 points.
Link to the documents: https://www.dropbox.com/sh/297e72t7i3v2969/AADDRyUo2uoNrYjuD8NLmdl0a?dl=0
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