Account and Finance Assistant, Narmada Landscape Restoration Project

PURPOSE

The Accounts & Finance Assistant will support GGGI’s work towards sustainable agriculture landscape practices in the area near Khargone power plant of NTPC Ltd. S/He will ensure the high-quality and timely delivery of actions and outputs, within budget, and well aligned with the priorities determined by the PMU. The assistant shall be responsible for the following tasks and duties:

• Organizing of NLRP’s accounting needs for field operations and maintenance of bills, invoices, vouchers, records, documents, accounting policies and procedures.
• Organizing of project related administrative functions including inviting quotations, planning for travel, logistics, claim processing, office operations and third-party engagements.
• Execute the accounting operations of executing entities, especially their control systems, transaction-processing operations, and policies and procedures
• Provide knowledge and understanding to the field-based program staff regarding financial and physical reporting in alignment to project objectives and requirements of resource partners.
• Support implementing entities in account and other reconciliations including those as per the ERP requirements
• Assistant internal and external periodic project audits and audits by resource partners
• Provide financial analyses as needed for stakeholder meetings and engagements.
• These responsibilities will be carried out through detailed understanding of accounting protocols of USAID, GGGI & IIFM. Suitable training will be provided to the qualified candidate to help him/her meet the specific requirements.

ENGAGEMENT

• Maintain good coordination with resource partners; USAID & NTPC Ltd. and implementing agency IIFM.
• Support and maintain deep engagement with project executing entities like the CSOs, communication and MIS agencies, project staff and consultants.
• Maintain proper communication with GGGI HQ finance team for development of ToRs, procurements, ERP reporting, audits and other project related financial functions.

DELIVERY

• Process invoices of different outsourcing partners in a timely manner as per the suitable channels of finance stream
• Process requests related to procurement, travel and logistics.
• Coordinate with outsourcing entities to acquire reports as per the project’s physical and financial needs.
• Assist in preparing monthly and quarterly financial reports for different project committees and engagement with stakeholders.
• Coordinate with GGGI HQ team to fulfill project ERP requirements.

REQUIREMENTS

QUALIFICATIONS

• Preferably a post graduate qualification in finance and accounting, or financial management, or business administration or an equivalent combination of relevant education and experience.
• Minimum 3 years of relevant experience in admin and finance functions, experience in projects/programs related to forest, agriculture, watershed involving farmers, women, collectives and/or civil society organizations is preferred;
• Sound English language capability (written and spoken), and fluency in hindi is required;
• Familiarity with USAID’s financial systems and processes and understanding of government procurement norms will be a definite advantage.

FUNCTIONAL

• Willingness to learn accounting and procurement norms of USAID, GGGI and IIFM.
• Good communication and presentation skills required to convey messages that are easy to understand about the project’s financial performance.
• Ability to work independently with limited supervision and to operate effectively in a team environment.
• Prior knowledge of working with USAID or government funded projects will be an advantage.
• Familiarity with CSOs ways of functioning, different accounting systems and software, government financial regulations would be an advantage.

CORPORATE

• Able to maintain up-to-date knowledge on trends, concepts and practices related to the area of work.
• Able to deliver proactive and effective, customized services and products to clients.
• Able to uphold GGGI’s reputation by exemplifying the highest standards of honesty and integrity in professional and personal conduct.

Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.