Senior Finance Officer - Misrata
Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst crises and helps people to survive and rebuild their lives. At work in over 40 countries to restore safety, dignity and hope, IRC leads the way from harm to home. The IRC has headquarters offices in New York and London.
The IRC launched a program in September 2016 in Libya which provides life-saving medical care, medicines, and medical supplies and in doing so strengthens the capacity of the Ministry of Health. At present, the IRC is conducting these activities in Misrata and will soon start providing health services in Sirte.
Job Overview/Summary: The Senior Finance Officer (Sr. Finance Officer) is responsible for managing the finance function for IRC operations in Misrata. The Senior Finance Officer will report directly to the Finance Manager in Tripoli. This position is responsible for overseeing day to day running of the field finance office, cash flow and cash forecasts, financial reporting of field office, staff/partner training and capacity building.
·Assist in the allocation of staff costs, as well as, all shared program cost –SPCs to the grants according to the monthly cost allocation percentages.
·Assist in the implementation of Finance policies, procedures and systems.
·Ensure compliance with IRC and donors procedures and guidelines.
·Review all payment documents for proper and adequate back up documentation in accordance to guidelines.
·Prepare & review requests from the cash assistance program & reconcile them with the cash
·Cash custodian of the cash in office balances.
·Supervise all aspects of day to day operations of finance in field office
·Assist the Finance Manager in monthly closing entries preparation and uploads
·Ensure all advances are reconciled or cleared at the month end as per advance policy.
·Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.
·Maintain subsidiary ledgers for advances, receivables, payables, including accruals to ensure these are followed up for clearance
Payroll and Taxes
·Assist in review the national staff payroll prepared by HR, for calculation accuracy and completeness.
·Assist to ensure prepare required tax are reported to Tax authorities.
Cash Operations / Preparation of Vouchers
·Process cash withdrawals and exchange from the USD to LYD to ensure the availability of cash needs in each currency
·Ensure cash counts are prepared, approved and documented per cash guidelines
·Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers
·Inform the Finance Manager and the Deputy Director Finance of any discrepancies immediately
·Ensure that cash payments are reduced as much as possible
·Preparation of cash forecasts and CTR for field office to be submitted monthly as required
·Working with field and program and operations staff to assist in developing more accurate cash forecasts and needs
·Assist the Finance Manager in responding to internal and/or external audit requests
·Follow up on the outstanding balance sheet items for clearance
·Assist the Budget Manager in proposals preparation with costs related to Misrata
·Perform finance verification of Misrata Purchase Requests on BVA system for proper coding and budget adequacy
·Process click to clear payments when it is processed on BVA system finance dashboard
·In liaison with Supply chain prepare commitment lists for financial obligations
·Participate in tenders and review tender documents
Bank Operations (Currently not applicable)
·Process cash withdrawals from the bank and ensure timely bank payments
·Prepare monthly bank reconciliation schedules.
·Liaise with bank officials in order to ensure uninterrupted bank services
Key Working Relationships: Position Reports to:Finance Manager