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Finance Officer_WISH2ACTION

Nairobi (Kenya)

  • Organization: IRC
  • Location: Nairobi (Kenya)
  • Grade: FG I, Function Group 1, Contract Agent - Administrative support
  • Occupational Groups:
    • Banking and Finance
  • Closing Date: 2020-08-06

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1. JOB PURPOSE

Reporting to the WISH2ACTION Grant and Budget Manager, the Finance Officer for the WISH project is responsible for providing the needed data related to their work and budget across the WISH2ACTION technical unit and supporting WISH2ACTION implementing countries namely- Ethiopia, Uganda, Somalia and South Sudan. The role is responsible for preparing Technical Unit project budgets for the WISH; Providing first line review of Country WISH budgets; Following up Purchase requests generated by the, payment orders, and other needed documents. The officer will participate in supporting adaptive project monitoring through provision of requested reports working with systems specifically INTEGRA and SUN system and preparation for donor audits.

2. KEY TASKS

Budgeting and Accounting:

• Oversees preparation of Technical Unit budgets in line with project budgeting guidance

• Working with Grants Manager to assist Country program staff to prepare grant budgets to support new proposals or realignments also ensuring adequate coverage of field operating costs

• Prepares a detailed budget in Excel according to donor codes and by accounting code (according to chart of accounts, shared by finance).

• Attend Project Implementation, BvA review and Project closing Meetings when nominated to do so and also in the absence of Finance Manager

• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.

• Monitor project budget through provision of monthly analysis- BvA, SUN System Transactions and maintaining a budget tracker to ensure that all transactions are captured correctly.

• Ensure quality transaction data capture for the project by the TU and Country programs

• Ensure Financial data integrity and conducts financial spot checks.

• Prepares the transactions list for the period and audited project and shares in advance the transaction list with the manager when requested.

Budget Forecasting and Reporting:

• Creates a spending plan (Cash flow projections) based on budget and project implementation plans. Reviewed by the Project Grants and Budget Manager.

• Receives the approved P.R from the program/Logistics/Supply chain/Admin and checks that there is enough budget left to fund the proposed purchase or activities as needed.

• Prepares Balance sheets, income statements, expense reports etc

• Prepares the draft donor financial report and submit it to the Grants and Budget Manager to conduct second level reconciliation.

• Contributes in issuing budget and finance report narratives in collaboration with the country program colleagues.

• Provides monthly status of budget reports to the Senior Coordinator and Grants and Budget Manager

Training & Support

• Assist Grants and Budget Manager in training staff on IRC accounting procedures and requirements, and assists the program staff in finance related issues and activities.

• Assist Grants and Budget Manager to train field managers and officers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.

• Maintain contact with the Country offices for financial issue & inquiries on daily basis.

• Provides country support as assigned by the manager and as needed.

Internal Control

• Identifying key issues and weakness in the system and provide recommendations for improving control processes or procedures.

• Identification of procedural or training issues to be addressed to improve the quality of report data.

• Ensuring that the internal controls are adhered to in all areas of operation.

Other:

• Performs other duties as may be assigned or requested.

Qualifications

• University Degree in any related field, such as; Finance, Accountancy, Business Management, economics, or other relevant field.

• Minimum CPA II qualification

• At least 3 years’ experience in similar role

• Computer literate with significant experience in excel, accounting packages & SUN system will be an added advantage

• Familiarity with low resource or humanitarian contexts a plus.

• Good written and verbal skills in the English language required

4. SKILLS

• Ability to carry out responsibilities independently with minimal technical support

• Excellent interpersonal, organizational, and time management skills;

• Ability to problem solve and focus on solutions

• Good attention to detail

• Curiosity: a desire to dig deep and understand why

• Strong communication skills and ability to ask questions

• Good organizational skills: ability to determine priorities and meet deadlines

• Flexible work attitude, proactive and ability to work in a diverse team environment

• Familiarity with Financial data management systems an advantage

• Ability to independently and proactively with minimum day-to-day oversight

• Strong interpersonal skills, self-motivated and result-driven, with ability to effectively build and manage networks and relationships for program promotion and issue-resolution

5. Working Environment

• Standard office environment

• Occasional travel to WISH countries

6. KEY CONTACTS

Internal Contacts:

Field staff- Country office Finance Staff, Grants staff

Regional- Ihub and TU Finance staff, IHUB procurement officer, IR Systems support colleagues-INTEGRA, SUN

External Contacts

• IPPF Finance analyst

• Third Party Monitor organisations as need be

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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