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Senior Procurement Officer - Derek

  • Organization: IRC - International Rescue Committee
  • Location:
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Procurement
  • Closing Date: Closed

Responsibilities;

Admin:

  • Support Roving supply chain manager in giving feedback on Asset, Facilities and IT.
  • Develop activities tracker and update on scheduled tasks to RSCM on every Thursday before close of business.
  • Hold regular meetings with /RSCM and update on any challenges and steps taken to address them before they arise.
  • Schedule visits to partner organization to ensure that minimum standards in the areas of Asset management are in place.
  • Take part in GRM Meeting and submit the final and updatedversions ofreports requested to RSCM
  • She/He will assume responsibility of conducting market surveys, identifying and opening up needed facilities within all NES. In addition to closing down facilities.
  • Ensure that all IRC premises at NES are well maintainedTrack expats accommodation and requirements.
  • Ensure office, warehouse and guest house are equipped with all necessary requirements/ supplies.
  • Adhere to IRC policies, procedures, standards and practices.
  • Manage Petty cash according to IRC NES policy.. Official petty cash custodian.
  • Prepare lease contract, payments and maintain up-to-date tracking sheet for all premises.
  • Perform and document routine inspections and maintenance activities at office
  • Undertake any other duties, consistent with skills and experience, as directed by the line management at Derek.
  • Report any incident or security issue (focal point)
  • Coordination with access team for getting approval from HAO.
  • Manage cleaners and cooks work schedules for facilities.

Compliance:

  • Admin activities are carried out in compliance with IRC and donor standards.
  • Documentary records are updated and archived in sequential order to avoid audit observations.
  • Conduct spot check for all assets, and lease agreement payments to ensure that the documents are complete and ready for any sort of official review.

Assets:

  • Ensure all procured assets are tracked with asset tags.
  • Ensure asset tag trackers are continuously up to date.
  • Provide asset reports per donor as needed.
  • Ensure cycle counts and assets verification done for all assets within NES.
  • Keep archive and track of equipment issue forms.
  • Evaluate assets that need disposal and report to RSCM with findings.
  • Ensure all assets are returned by staff before end of employment. .

IT:

  • Supervise IT Officer in ensuring IT maintenance is completed for all assets.
  • Support IT Officer in ensuring availability of internet connection in all locations.

This vacancy is now closed.
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