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Senior Procurement Officer - Derek

  • Organization: IRC - International Rescue Committee
  • Location:
  • Grade: Mid level
  • Occupational Groups:
    • Procurement
  • Closing Date:

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Responsibilities;

Admin:

  • Support Roving supply chain manager in giving feedback on Asset, Facilities and IT.
  • Develop activities tracker and update on scheduled tasks to RSCM on every Thursday before close of business.
  • Hold regular meetings with /RSCM and update on any challenges and steps taken to address them before they arise.
  • Schedule visits to partner organization to ensure that minimum standards in the areas of Asset management are in place.
  • Take part in GRM Meeting and submit the final and updatedversions ofreports requested to RSCM
  • She/He will assume responsibility of conducting market surveys, identifying and opening up needed facilities within all NES. In addition to closing down facilities.
  • Ensure that all IRC premises at NES are well maintainedTrack expats accommodation and requirements.
  • Ensure office, warehouse and guest house are equipped with all necessary requirements/ supplies.
  • Adhere to IRC policies, procedures, standards and practices.
  • Manage Petty cash according to IRC NES policy.. Official petty cash custodian.
  • Prepare lease contract, payments and maintain up-to-date tracking sheet for all premises.
  • Perform and document routine inspections and maintenance activities at office
  • Undertake any other duties, consistent with skills and experience, as directed by the line management at Derek.
  • Report any incident or security issue (focal point)
  • Coordination with access team for getting approval from HAO.
  • Manage cleaners and cooks work schedules for facilities.

Compliance:

  • Admin activities are carried out in compliance with IRC and donor standards.
  • Documentary records are updated and archived in sequential order to avoid audit observations.
  • Conduct spot check for all assets, and lease agreement payments to ensure that the documents are complete and ready for any sort of official review.

Assets:

  • Ensure all procured assets are tracked with asset tags.
  • Ensure asset tag trackers are continuously up to date.
  • Provide asset reports per donor as needed.
  • Ensure cycle counts and assets verification done for all assets within NES.
  • Keep archive and track of equipment issue forms.
  • Evaluate assets that need disposal and report to RSCM with findings.
  • Ensure all assets are returned by staff before end of employment. .

IT:

  • Supervise IT Officer in ensuring IT maintenance is completed for all assets.
  • Support IT Officer in ensuring availability of internet connection in all locations.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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