Finance Assistant

OVERVIEW

Post Number : BFM-074

Grade : G-5

Parent Sector : Bureau Of Financial Management (BFM)

Duty Station: Paris

Job Family: Finances

Type of contract : Fixed Term

Duration of contract : 2 years

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 26-AUG-2020

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

(Only candidates who are entitled to work in France may apply to this position)

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the CFO, and the direct supervision of Associate Finance Officer (MDU), the incumbent of the post provides services in compliance with the policies and the financial rules of the organization in the management of the Organization's financial Data in FABS. The incumbent will be responsible for the review and validation of Master Data elements relating to external and internal vendors, customers, GL account management and bank master data management. He/She in particular will:

 

Long Description

• Analyze and carefully review based on established criteria requests before approving for creation, modifications of Vendors, Customers and GLs accounts including checking against the sanctions list and escalate unusual matters to the Associate Finance Officer.
• Review documentation and requests for Permitted Payee and prepare a recommendation for review by the Associate Finance Officer before submission to Chief, BFM/FAS.
• Assist in periodic review, acuity annual review and analysis of the database for accuracy and identify and correct inconsistencies.
• Assist in providing technical assistance on system improvements by identifying weaknesses and suggesting improvements.
• Manage the upload of bank database and maintain the correct link between Business Partner's bank and the bank master data for correct use in the automatic payment program.
• Submit quarterly reports on issues related to vendors, customers, banks and upload in the ERP system including the Operational UN Exchange Rates.
• Participate in the drafting and regular updating of user manuals covering procedures for Master Data Management.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

 

Education

• Completed secondary, technical and/or vocational education.

 

Work experience

• Minimum of 5 years of relevant work experience in finance/accounting.

 

Skills and competencies

• Good knowledge of ERP Systems such as SAP and Winshuttle.
• Excellent analytical and communication skills.
• Tact and discretion.
• Excellent IT skills (Excel, Word, Outlook, SWIFT portal,etc.).

 

Languages:

• Excellent knowledge of English or French and good knowledge of the other language.

DESIRABLE QUALIFICATIONS

 

Education

• Specialised training in related areas relevant to the post.

 

Work Experience

• Experience in similar functions within the UN system or an international organization/institution.
• Familiarity with the work and the administrative functioning of international organization and/or the UN system.

 

Skills and competencies

• Knowledge of UNESCO’s rules and regulations, policies and procedures.

 

Languages

• Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish).

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

 

For more information in benefits and entitlements, please consult ICSC website.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.