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Compliance and Reporting Officer

IOM Libya in Tunis | Tunisia

  • Organization: IOM
  • Location: IOM Libya in Tunis | Tunisia
  • Grade: Level not specified
  • Occupational Groups:
    • Project and Programme Management
    • Communication and Public Information
    • Ombudsman and Ethics
    • Documentation and Information Management
    • Legal - Broad
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2020-08-11

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Position Title: Compliance and Reporting Officer

Duty Station: IOM Libya in Tunis, Tunisia

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 11 August 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates

  2. Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Head of Resource Management and the direct supervision of the Finance and Budget Officer, the successful candidate will be responsible and accountable for providing financial and budgetary services support for the Country Office in accordance with IOM financial regulations, rules and procedures.

Core Functions / Responsibilities:

  1. In coordination with the Head of Resources Management Unit (RMU), strengthen internal controls by reviewing, documenting and streamlining approval processes including control of accounts and cash management.
  2. Track expenditures, check and verify financial transactions, including extra-budgetary income in accordance with IOM rules, regulations, policies, procedures and accounting practices; and escalate any inconsistencies to Senior RMU staff.

  3. Monitor financial exception reports for unusual activities, verify payments and transactions and investigate anomalies or unusual transactions. Provide appropriate information to senior staff of the RMU on potential issues with financial or operational risk when satisfactory information is not obtained.

  4. Check compliance of operations with IOM rules, regulations and policies, and facilitate the implementation of corporate operational strategies, and monitoring of achievement of results.

  5. Facilitate Implementing Partner (IPs) finance briefing and support capacity building of IPs to enhance financial reporting. Perform IP verification visits as necessary.

  6. Support Senior Budget and Finance staff and the Head of RMU by checking the Country Office’s (CO) compliance with IOM and donor’s rules, regulations, policies and strategies; and contribute to the proper design and functioning of the financial resources management system.

  7. Support in reviewing the critical processes and methodologies which the CO performs by providing inputs to the Head of RMU and Senior Budget and Finance staff to enhance processes and facilitate proper record keeping and response to Audits.

  8. Assist with audits and verifications and other ad-hoc reports and ensure that required documentation is available in a timely and effective manner.

  9. Perform preliminary analytical reviews and continuous monitoring of quality of services and process controls.

  10. Review existing business processes and propose improvements to higher-level staff to improve efficiency of operations and the full utilization of the ERP system.

  11. Ensure adequate application of IOM’s administrative instructions and application of internal control procedures to safeguard the Organization’s assets, control cash and prevent fraud. Alert the supervisor in a timely manner of unusual or irregular transactions, and of any delays impacting timely reporting.

  12. Apply various systems and tools to ensure adequate internal controls and zero tolerance for misconduct throughout projects implementation.

  13. Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.

  14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Administration, Economics or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in finance, accounting or financial and operational management services;

• Experience with ERP systems (Oracle,SAP) is highly desirable.

Skills

• Knowledge of IOM/United Nations (UN) regulations, policies and procedures;

• Knowledge of International Public-Sector Accounting Standards (IPSAS);

• Ability to prepare concise and clear reports;

• Ability to analyse data;

• Good organizational skills.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 11 August 2020 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 29.07.2020 to 11.08.2020

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2020 150 Compliance and Reporting Officer (P2) IOM Libya in Tunis, Tunisia (56538035) Released

Posting: Posting NC56538036 (56538036) Released

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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