Transport Officer

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The objective of the OSCE Special Monitoring Mission to Ukraine (SMM) is to contribute, in close co-operation with OSCE institutions and other actors of the international community, to reducing tensions and fostering peace and stability in Ukraine, and ensuring the observance of OSCE principles and commitments, thus establishing conditions for inclusive political dialogue aimed at achieving a sustainable transition respecting the territorial integrity and sovereignty of Ukraine.

The Mission is composed of about 1500 mission members, from more than 40 participating States and has a budget over EUR 100 million.

The Administration and Finance (AF) Department comprises the following Units: Field Support, Human Resources, Medical Services, Finance and Budget, Procurement and Contracts Management, Infrastructure (including General Support Services and Dnipro Forward Logistics Base), and ICT Management.

The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. We encourage qualified applicants, in particular female candidates, to apply for this position.

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a nonfamily duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.

Under the overall direction and planning guidance of the Head, General Services, as Transport Officer, you will be responsible for a large fleet of some 400 soft skin cars and armoured vehicles mainly in field locations, and in the development of all administrative instructions related to transport activities including safe driving. In co-ordination with the Operations Unit, you will develop Mission policies and procedures for transport and ensure the management of the fleet management system, including fuel supply, maintenance schedules, trip ticket and electronic vehicle data control.

More specifically, you will be responsible for the following:

1. Supervising the Head Office (HO) Kyiv Transport Section and directly supervising the work of one National Transport Officer and one Transport Officer in Kramatorsk Sub-Office (SO); as a second level supervisor, supervising 14 other staff in Kiev HO and Kramatorsk SO;
2. Managing the vehicle fleet and the associated support service across the Mission;
3. In co-operation with the Administrative Officers and Transport Staff in the field (Monitoring Teams and Patrol Hubs), ensuring that mission transportation requirements are met within the resources available and conditions imposed;
4. On the basis of analysis of utilisation of transport capabilities (vehicle and driver's utilisation-mileage trends, vehicle maintenance trends), optimising the effectiveness and efficiency of utilisation of the vehicle fleet, including in hazardous areas;
5. Overseeing arrival of new vehicles (including customs clearance, registration, insurance and installation of communication equipment); planning and co-ordinating reassignments of vehicles within the Mission; monitoring and inspecting the vehicle fleet to ensure operational readiness and safety of all SMM vehicles and transport/vehicles related procedures across the mission; as part of vehicle fleet management, overseeing and monitoring the supervision/controlling/monitoring of vehicles maintenance, repair work and fuel consumption of all Mission vehicles; proposing and implementing adequate, cost-effective and safe solutions for all transportation needs and issues arising within the mission;
6. Supporting the Administrative Officers and their technical staffs in Monitoring Teams and Patrol Hubs with technical advice;
7. Developing (administrative) instructions pertaining to the vehicle fleet and transportation matters;
8. Initiating and overseeing investigations of traffic accidents and incidents and advises on measures to prevent similar accidents to happen;
9. Liaising with OSCE Secretariat on vehicle matters (including accidents and insurance cases);
10. Overseeing the implementation and development of the integrated Fleet Management system;
11. Organizing OSCE driving tests and training and safeguarding their quality; familiarising Mission Members of the SMM transport and driving policies and practises, and ensuring their compliance; instructing and briefing all (new) SMM staff on relevant transportation matters; providing expert advice to the SMM (senior) management, OSCE Secretariat and other OSCE institutions and missions on all transport and vehicle related matters;
12. Advising on technical requirements for the procurement of new vehicles and other transportation related equipment;
13. Participating in Mission vehicle and transport related boards and committees;
14. Performing other duties as required.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine

• Citizenship of an OSCE participating State, excluding the sole citizenship of Ukraine;
• First-level university degree in logistics, transport management, engineering, business administration or related field;
• A minimum of six years of professional experience in the management of large fleets of vehicles in a private company or in an international set up;
• Established experience in supervision, including an ability to plan and organize work, and manage and motivate staff;
• Experience in international missions in hazardous areas is an advantage;
• Excellent written and oral communication skills in English;
• Holding a valid driving license and ability to drive with manual transmission;
• Gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
• Ability to work with minimum supervision in a demanding, unpredictable and deadline driven environment;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Computer literate with practical experience in Microsoft Office applications.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Monthly remuneration subject to social security deductions is about USD 5,080 to which is added Board and Lodging Allowance (currently EUR 125 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.