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Receptionist Volunteer

Kampala (Uganda)

  • Organization: IRC - International Rescue Committee
  • Location: Kampala (Uganda)
  • Grade: Volunteer
  • Occupational Groups:
    • Administrative support
    • Volunteerism
  • Closing Date:

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Reporting to the Finance and Admin Officer, the Receptionist is responsible for providing support for day-to-day administrative requirements, functions and general office management of the IRC Urban office.

Duties and Responsibilities

Front Office Management

  • Ensure that reception services are provided in such a fashion that visitors are provided with a warm welcome and that their needs are swiftly attended to
  • Ensure that all incoming communications (telephone calls, letters, email etc.) are responded to professionally and reliably passed on to the appropriate person(s)
  • Ensure that the mails are collected from the post office on a regular interval and ensure timely distribution of mail/messages
  • Ensure all newspapers are received and tracked for effective accountability.
  • Ensuring that the office environment is clean, well-organized and attractive and that break tea is provided to a high standard of quality and hygiene
  • Ensure that Office equipment is switched off accordingly and the premises securely closed.

Utility Management (Electricity, Water, Garbage, Phone, Security, Internet etc.)

  • Maintain Petty cash register and ensure petty cash reconciliation.
  • Ensure that all office utility bills, subscriptions and office rent are paid on time in liaison with the Finance and Admin Officer
  • Ensure that all subscriptions (email, internet) and other service contracts (photocopier and other machinery servicing contracts) are renewed in a timely manner in liaison with the Senior IT officer
  • Under the supervision of the Finance and Admin Officer, compile and submit MTN-CUG telephone numbers by the 20th of every monthly
  • Prepare monthly utility reports and submit timely to the Finance & Admin Officer or designate.

Events Management (Conference/Meetings) and Travels (in-Country) Management

  • Coordinate weekly, monthly staff meetings and ensure efficient distribution of minutes, workshops, seminars and conferences for the Urban office
  • Coordinate and arrange staff parties.
  • Secretarial task- Ensure OADM forms/Templates are replenished and updated.
  • Read and become knowledgeable of the IRC Admin and HR Policies and Procedures. 
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

What does it mean?

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