ECHO Project Coordinator (readvertised)

The ECHO Project Coordinator will specifically support the ECHO-funded health project, entitled, Epidemic disease surveillance and response and life-saving health services to newly arrived refugees and vulnerable host community members in Uganda, a 10-month project covering 19 districts and 5 refugee settlements across the South West, Mid-West, and Northern regions of Uganda. The project is implemented through a consortium led by the IRC in partnership with Medical Teams International (MTI). The project has three main result areas: 1); Strengthened epidemic preparedness and risk reduction at the district, community and health facility levels; 2) Increased safe, dignified and meaningful access and utilization of quality comprehensive healthcare services; and 3) Crisis Modifier: Strengthened contingency planning, first immediate and effective life-saving response to epidemic emergency through a crisis modifier

Job Overview

The ECHO Project Coordinator will be responsible for overseeing the implementation of health activities, budget management, monitoring and evaluation and reporting with an emphasis on ensuring the timely and high-quality achievement of the project goal and objectives by the respective consortium partner. The IRC being the lead partner, ECHO Project Coordinator will take lead in communication and coordination with consortium partner to ensure smooth implementation of project activities

Duties and Responsibilities

Project Management

• Supervise a proper and timely implementation of the ECHO project according to agreed policies and donor requirements.
• Prepare and regularly update all project tools, including work, spending and procurement plans;
• Ensure overall budget monitoring and analysis, financial management and expense control for the project in line with IRC and donor rules and guidelines.
• Ensure the planning and implementation of all procurement related to the project with the responsibility to ensure that procurement is timely and in line with donor requirements.
• Enhance the quality of programming throughout the project cycle through project review meetings, program quality initiatives (gender analysis, stakeholder mapping exercise, etc), and program quality checks.
• In collaboration with M&E Manager, ensure the implementation of M&E processes and the monitoring of the achievements of the project.
• Ensure the implementation of client responsiveness and accountability mechanisms (participation and effective communication of beneficiaries at all stages of project cycle).
• Provide donor reports to Grants department, as well as internal reports/requests for information in a timely manner.

Staff Management

• Provide supportive supervision to the Health Managers; and other health program staff to develop work plans for implementation of approved grants.
• Support the field teams in the implementation and monitoring of the work plans ensuring that activities reflect the commitments IRC made to the donor and community.
• Create staff development plans for all direct reports in collaboration with the human resources department and contribute to the training of health staff (mentoring, on-the-job sessions as well as formal trainings).
• Develop/organize training opportunities to build the capacity of the health and nutrition staff and local partners in order to transfer skills. This includes staff training in program management areas such as reporting, budgeting, monitoring, evaluation, and supervision.

Partnerships

• Serve as focal person for partnership with MTI, in close coordination with Grants department.
• Organize monthly / quarterly project meetings, monitoring visits and spot checks, between partner representatives, technical advisors, M&E and support functions, both at field and Kampala-level, as required.
• Manage oversight for financial and administrative management of the project, ensuring compliance by all partners (IRC and MTI) with all relevant donor and organizational guidelines, regulations and procedures.
• Facilitate provision of training for project staff on relevant guidelines, regulations and procedures.
• Ensure that partners provide regular reports and consolidate to provide periodic status updates on the Consortium's progress, challenges and planned mitigation measures.
• Manage the development of the consortium communication and advocacy strategy and promote the use of consortium-generated knowledge and learning.

Coordination

• Working closely with Health Coordinator, represent the consortium in all relevant working group meetings, national task force (NTF) meetings, and all relevant national, district or settlement-level meetings.
• Maintain close and good relations with all relevant stakeholders including: OPM, UNHCR and other relevant UN organizations, local authorities, Ministry of Health and other line ministries, donors, NGOs, CBOs and other partners.
• Ensure proactive engagement and facilitate formal meetings with key stakeholders including with relevant government authorities.
• Coordinate internally within IRC on a regular basis with support departments, including Grants, Supply Chain, Finance, HR/Admin and M&E.