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Finance Assistant

Amman (Jordan)

  • Organization: WHO - World Health Organization
  • Location: Amman (Jordan)
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Banking and Finance
    • Administrative support
    • Operations and Administrations
  • Closing Date: 2020-09-23

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OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health priorities, sustainable development agendas and harmonized with the United Nations country teams and partners to improve health outcomes and progress towards achieving Universal Health Coverage.

DESCRIPTION OF DUTIES

The incumbent will be required to perform all or part of the following duties:

1. Contribute to the development of the WRO programme budget and workplans. Maintain an overview on budgetary, funding and related financial issues, closely monitoring deadlines, obligations, gaps etc. Draw supervisors' attention to specific/unusual discrepancies or problems, recommend necessary corrective actions.

2. Initiate, consolidate and prepare periodic reports on the budgetary situation, implementation rates and special financial reports; prepare detailed cost estimates and participate in budget analysis and projections as required. Initiate correspondence and answer queries related to area of work.

3. Administer the E-Imprest system, scrutinize and select data from variety of sources, ensure accuracy in calculations and attachment of necessary supporting receipts of payments and authorizations. Process and monitor of eImprest GL's and all eImprest transactions including review of services purchase orders - Imprest, DFC's, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records in compliance with financial procedures and WHO rules and reply to auditors' queries.

4. Advise and brief all staff and non staff on financial rules and procedures pertaining to allowances, salary advances, travel claims and other financial matters. Coordinate and supervise the work of other Finance Assistants, if needed.

5. Initiate, verify and process financial transactions and payments for WRO office and sub- offices related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC.

6. Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbook on a monthly basis

7. Monitor timely transfer of program funds and award budgeting GSM workplans. Monitor distribution and amendments of awards, follow up on cash receipts and unapplied receivable balances, monitor revisions of amounts vis-a-vis award distribution by SO/OWER and budget centre, check validity of awards, reporting deadlines and linkage of awards to projects and initiate action for expenditure batches.

8. Participate in preparation of proposals for resource mobilization and support WR and national partners, in the follow-up of multi or bilateral pledges to ensure the availability of funds for the implementation of workplans and programme activities.

9. Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.

10. Replace and assist other colleagues in the team and perform other related financial and administrative duties as required

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education; training in business administration/commerce and or technical courses in a field related to the work performed
Desirable: Bachelor's degree in accounting, commerce or business administration is an asset.

Experience

Essential: At least eight years of related experience in accounting and/or administrative work.
Desirable: Relevant experience in the UN system.

Skills

Very good time management and organizational skills.

Demonstrated knowledge of banking regulations and local laws.

Proven analytical skills.

Knowledge of the organization's policies and regulations in general, and in particular, regarding project activities and financial procedures is an asset.

WHO Competencies

Enhanced WHO Global Competency Model:

https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring the effective use of resources
Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at JOD 18,521 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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