Health Program Officer
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis. With an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 1,250 staff in the region, IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
The Health Program Officer will assist the Health Program in the communication and documentation of program activities, and in monitoring the overall budget, financial management and expense control for the health program. The Program Officer will provide support in direct communication with the program focal points inside Syria, and will serve as the focal point in handling purchase requests and payments issued by the program. The Health Program Officer will be responsible for ensuring that all procedures and processes are in line with the planned budget and other vendor and donor agreements as well as the IRC’s internal standards and operation procedures. The Health Program Officer will report directly to Health Senior Officer.
- Prepare and regularly update all project tools, including work, spending and procurement plans;
- Ensure overall budget monitoring and analysis, financial management and expense control for the project in line with IRC and donor rules and guidelines;
- Ensure the planning and implementation of all non-medical procurement related to the project with the responsibility to ensure that procurement is timely and in line with donor requirements;
- Facilitate provision of technical trainings for field staff by the health program technical focal point.
- Ensure the implementation of client responsiveness and accountability mechanisms (participation and effective communication as received from JIRA system);
- Communicate with program focal points in the field to provide support and detailed information about program implementation;
- Support the overall coordination, and reporting of health activities in coordination with the humanitarian and security team management.
- Provide continuous assistance to health stakeholders including program and field staff as needed;
- Securely maintain and organize all hard and soft copy records related to health programming for future donor audits;
- Manage procurement requests related to the delivery of non-medical shipments.
- Develop and modify standard operating procedures as needed.
- Provide a summary of total spent and delivered amounts on monthly basis.
- Coordinate internally within IRC on a regular basis with support departments, including Supply Chain, Finance, Partnerships, HR/Admin and M&E.
- Provide insight of projected Budget vs Actual report based on field office generated information and provide the same to the
- Review monthly Budget vs Actual (BvAs) and prepare any adjustments required
- Work with the team to develop and improve tools for better management of program financial documents, such as payments, purchase requests, contracts, etc;
- Serve as focal point between the Health Program, Supply Chain, and Finance Department on all issues related to procurements and financial transactions, including Incentive Workers’ salaries, and collaborate with other departments as needed;
- Providing active/passive translation when required;
- On a daily/weekly/monthly basis, provide the Health Senior Officer with tracking/monitoring information, communication summaries and records requiring attention;
- And undertake other tasks, such as those related to networking, preparation of briefings, and development of reporting documents, as may be required to ensure the success of the project’s implementation.
Key Working Relationships:
Position Reports to: Health Senior Officer
Indirect Reporting: Senior Health Manager
Position directly supervises:N/A
Other Internal and/or external contacts:
Key Internal Contacts: Health Team, Finance department, Supply Chain department, Grants department, and other IRC depratments.
Key External Contacts: N/A