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Field Programme Associate

Accra (Ghana)

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Accra (Ghana)
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2020-09-28

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Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

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FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase

All applications will be treated with the strictest confidentiality

Organizational Setting

The Regional Office for RAF is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the Region and, in collaboration with departments and divisions at Headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RAF also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAF develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.

Main Purpose

The Field Programme Associate plays a lead role in the coordination of field programme/project support services. He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the Office.

Supervision Received/Exercised

The Field Programme Associate reports to the Programme Planning and Budget Officer.

Working Relationships

The Field Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the Organization. The incumbent collaborates closely with colleagues in the Regional, Subregional and Country offices and relevant headquarters departments, ensuring the quality and consistency of programme and project support services.

Key Functions/Results

  • Ensure effective operational support to the FAO field programmes and projects executed in the Office; ensure consistency with the Organization's operational requirements and the FAO's rules and regulations;
  • Participate in the identification, formulation and preparation of programme, project and workplan proposals in line with the new Project Cycle Guide; participate in the preparation of draft project documents; ensure high quality and consistency;
  • Ensure that the necessary financial and human resources are in place and that the appropriate goods and services are procured for the effective functioning of projects, in collaboration with others on the project team;
  • Coordinate the monitoring and review of project implementation to ensure that all operational activities are carried out in line with the work plan and the project document; coordinate the review of inputs, expenditures and time frames; identify inconsistencies and delays and, when necessary, propose corrective measures to overcome operational constraints;
  • Accompany field visits to project sites and/or accompany project managers and/or experts in their meetings with donors and government officials;
  • Coordinate the collection, maintenance, distribution and consolidation of technical and operational data. ensuring that all project-related data and documentation is up-to-date in the Field Programme Management Information System (FPMIS): analyse and summarize data from various sources, including FAO corporate systems, draft periodic or ad hoc management reports, verify data, answer queries and obtain additional information on transactions and operational matters;
  • Prepare and finalize correspondence of operational nature regarding programme / project matters; initiate correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters, as required.
  • Ensure appropriate recording and administrative processing of requests and inputs for FAO's assistance received by Government, donors or other organizations.
  • Review current processes and make recommendations to improve programme/projects' operational and administrative procedures.
  • Perform other duties as required.

Impact Of Work

The incumbent's work impacts directly on the smooth and efficient operations of the field programme/project activities of the Office. He/she plays a lead role in the coordination and provision of the programme operational support services for the successful achievement of the Office's mandate.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education. Specialized training in project management and programme operations

Experience: Five years of experience in administrative/ financial/ planning/ programming/ budgeting activities for both Regular Programme and Projects

Languages: Working knowledge (Level C) of English

IT Skills: Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange). Ability to effectively use project management software and other information systems /databases

Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical Skills

  • Extent of trainings in project management support and programme operations support
  • Extent of knowledge of corporate information systems such as Oracle, COIN (Country Office Information System) and FPMIS (Field Programme Management Information System) is an asset
  • Knowledge of the communication and documentation management standards
  • Knowledge of administrative procedures and policies
  • Knowledge of organizational structure

Desirable Qualifications And Skills

  • Familiarity with FAO and/or UN field programme management procedures and guidelines is an asset

Working knowledge of French

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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