93857 - UNWOMEN Programme Management Specialist - NO D - (For Indonesian Nationality Only)

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Summary of the Country Profile

Within a decade Indonesia is expected to become one of the world’s leading economies. Its large and youthful population of 266 million people makes it the fourth most populous country in the world and one of the world’s largest democracies. In terms of gender equality and women’s empowerment, and despite many challenges, the status of women in Indonesian society has been improving gradually. The country Gender Development Index has slowly increased over recent years, reaching 0.937 in 2018 (from 0.923 in 2010), while the Gender Inequality Index has declined to 0.451 in 2018 from 0.48621. There is ample scope to expand opportunities for women in all sectors, as well as addressing the widespread issues of disparities in terms of economic opportunities, access to critical services and all forms of gender-based violence.

The Indonesia country office is in the midst of developing its next five-year plan (Strategic Note) in alignment with the UN’s Sustainable Development Cooperation Framework or UNSCDF (2021-2025) which has been endorsed by the Government of Indonesia. The portfolio of UN Women Indonesia has been steadily expanding both in terms of scope and complexity and currently focuses on 3 broad thematic areas of Women, Peace and Security; Women’s Economic Empowerment; and Ending Violence Against Women and Girls. Given the outbreak of the COVID-19 pandemic earlier this year, UN Women is joining other UN sister agencies in adapting our current and planned programmatic interventions to respond to the evolving crisis.

Summary of the Position/Portfolio:

Reporting directly to the Representative and Liaison to ASEAN, the Programme Management Specialist is one of the highest ranking national positions in the UN system in Indonesia and essentially serves as deputy head of the UN Women Indonesia office responsible for overseeing the management, development, implementation, monitoring and reporting of programmes for the Indonesia Country Office (ICO) as well for managing the human and financial resources of the team. This includes providing  technical support to the implementation of the ICO programmes, overseeing the monitoring of progress against  mutually agreed results frameworks and performance indicators, monitoring ICO programme financial situation to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results, reviewing and developing partnerships and resource mobilization strategies; and leading knowledge management efforts.

Duties and Responsibilities

1. Oversee the programmatic development for Indonesia Country Office, based on the Strategic Note 

• Advise and guide the development of ICO programmes including design and formulation programme/ project initiatives;
• Review and provide feedback to ongoing projects/ programmes on related strategies and documents, workplans, case studies, and related knowledge products and publications;
• Provide strategic and specialized technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
• Review and evaluate proposals and oversee the preparation of donor proposals and reports;
• Finalize policy documents, briefs and other strategic papers/ materials for the use in the development and presentation of policy and programmatic positions.

2. Provide technical support to the implementation of the ICO programmes

• Assess ICO annual work plans and provide recommendations to assure compliance with programme goals and results-based indicators; 
• Analyze and ensure alignment of project budgets with logical framework matrices and work plans; 
• Oversee programme quality control and identification of potential challenges;
• Ensure ICO has aligned programme plans with its operations plan.

3. Oversee monitoring and reporting for ICO 

• Review and recommend programme monitoring standards, criteria, and other indicators for measuring and assessing progress/results;
• Oversee the monitoring of progress against mutually agreed results frameworks and performance indicators; 
• Gather information and prepare reports on progress of programme implementation for ICO and donors; prepare technical reports;
• Provide technical support in the preparation of audits and follow up on the implementation of audit recommendations;  
• Develop, coordinate and provide training on results-based management to ICO

4. Review budget management for ICO programmes and manage people

• Lead a team, perform staff performance reviews, ensure capacity development of staff members by suggesting development opportunities;
• Monitor ICO programme financial situation to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results;
• Ensure effective information flow, communication and coordination between offices, programmes and projects. 

5. Build partnerships and support in developing resource mobilization strategies

• Review and develop partnerships and resource mobilization strategies; 
• Finalize relevant documentation on donors and develop potential opportunities for resource mobilization;
• Analyze and research information on donors, prepare substantive briefs on possible areas of cooperation, identification of opportunities for cost sharing;
• Determine programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships.

6. Lead knowledge building and sharing efforts

• Lead the process of identifying and synthesizing of best practices and lessons learned that are directly linked to the implementation of the programme and contribute to their global dissemination.

7. Perform other job related duties as requested by supervisor from time to time

Key Performance Indicators

• Country Programmes are implemented in line with Strategic Notes and Annual Work plans;
• Programme teams adhere to UN Women’s Rules, Regulations, policies and procedures, using a results-based management approach;
• Programmes are implemented in a timely manner, in line with budgets;
• Regular monitoring of programmes, addressing issues in a timely manner
• Timely and quality reporting;
• Regular dissemination and sharing of information; country offices are sharing best practices/ lessons learned on programme management.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Excellent programme formulation, implementation, monitoring and evaluation skills
• Ability to develop detailed operational plans, budgets, and deliver on them
• Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making
• Excellent analytical skills
• Excellent knowledge of Results Based Management
• Strong knowledge of UN programme management systems
• Ability to lead formulation of strategies and their implementation
• Strong networking skills

Required Skills and Experience

Education and certification:

• Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender is required
• A first-level university degree in combination with two additional years (9 years without Masters, 7 years with Masters) of qualifying experience may be accepted in lieu of the Master’s degree or equivalent.
• A project/programme management certification would be an added advantage

Experience:

• At least 7 years of progressively responsible experience in programme management, including programme design, programme coordination, monitoring and evaluation, donor reporting and capacity building;
• Experience in working in a gender related area is a strong asset;
• Experience in setting priorities, budgets, work plans, participating in programme development and programme writing;
• Proven experience in leading teams effectively.

Language Requirements:  

• Fluency in English and Bahasa Indonesia is required;
• Working knowledge of the other UN official working language is an asset

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION. Click here to download the form: http://bit.ly/P11system

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements