Finance Assistant

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  please note that the deadline for applications is indicated in local date and time.

   

1. Organizational Setting

    

   The post is located in the Income Section of the Finance Division of the Department of Program Planning and Finance. The Finance Division is responsible for the management of WIPO's financial accounting and reporting, treasury management and compliance with financial policies and procedures. Included within these responsibilities are the management of the Organization's cash position, production of statutory financial reports and other financial information, and coordination with oversight and financial control activities.

    

2. Purpose Statement

    

   The incumbent is required to perform a variety of specific financial support functions related to the income activities of the Organization and provide support in the control and maintenance of accounts for financial, statistical and reconciliation purposes. This includes processing transactions related to Patent Cooperation Treaty (PCT) revenue activities and the PCT Fee Transfer Service. The incumbent utilizes WIPO financial systems, and contributes to an efficient, transparent and controlled financial process.

    

3. Reporting Lines

    

   The incumbent works under the supervision of a Senior Accounting Assistant.

    

4. Work Relations

    

   The incumbent interacts with a range of colleagues within the work unit, with clients within the Organization and with external parties, such as customers and financial institutions to obtain/provide information or to clarify issues.

                                  

 

The incumbent will perform the following principal duties\:

   

a.   Receive and process specific financial data and correspondence ensuring completeness of information and conformity with financial regulations and rules as well as with anti-fraud policies and procedures; follow-up on missing/incomplete/inaccurate information. Perform periodic reconciliations of the PCT Fee Transfer service.

  

b.   Calculate, verify, enter and process payments and vouchers as well as any reimbursements due. Facilitate matching of accounting documents and related records. Verify and process associated account postings for the unit and enter transactions into the PCT Fee Transfer service.

  

c.   Identify and correct errors in data entry or accounting operations referring complex or unusual problems to the supervisor.

  

d.   Ensure proper maintenance of accounting records; collate and compile financial and statistical information to reflect financial and/or transaction activities.

  

e.   Examine client queries and provide explanations in a timely manner, forwarding disputed, complex or unusual cases to the supervisor; draft correspondence to clarify discrepancies, obtain explanations and provide information on the financial rules and regulations.

  

f.    Participate as needed in the testing and upgrading of systems.

  

g.   Perform other related duties as required.

   

   

Education (Essential)

Completion of secondary education.

  

Education (Desirable)

Training or post-secondary education in accounting and/or finance.

  

Experience (Essential)

At least three years of accounting or finance-related work experience.
Experience of working with an ERP system.

  

Experience (Desirable)

Related experience within the United Nations common system or another international organization.

  

Language (Essential)

Excellent written and spoken knowledge of English and good knowledge of French.

  

Language (Desirable)

Knowledge of another official UN language.

 

Job Related Competencies (Essential)

Knowledge of accounting and financial principles, procedures and systems.
Ability to work within the applicable accounting and financial rules, regulations and procedures.
Ability to process financial transactions using computer-based systems and to use independent judgment to search and correct information.
Ability to prioritize work assignments, organize own schedule, perform work independently as well as work effectively in a team and meet deadlines.
Accuracy and attention to detail.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet, and the ability to work with databases and adapt quickly to new software.
Ability to deal with clients and respond to their queries both orally and in writing in a clear and concise manner.
Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

 

1. Communicating effectively.

2. Showing team spirit.

3. Demonstrating integrity.

4. Valuing diversity.

5. Producing results.

6. Showing service orientation.

7. Seeing the big picture.

8. Seeking change and innovation.

9. Developing yourself and others.

  

5. Information

  

Monthly salary (Net of tax)\:  5,728 CHF

 

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

 

Additional Information

   

General Service posts are subject to local recruitment.  Staff in the General Service category are recruited in the host country or within reasonable commuting distance of the Headquarters.

 

Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.

 

 

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

   

 

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

   

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

   

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Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

   

Additional background checks may be required.