USPSC Syria Response Program Coordinator
SOLICITATION NUMBER: 720FDA20B00067
ISSUANCE DATE: September 1, 2020
CLOSING DATE AND TIME: November 30, 2020, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as Syria Response Program Coordinator under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
1) Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2) USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
DUTIES AND RESPONSIBILITIES
The position requires the individual to reside in Adana, Turkey and/or Amman, Jordan, as determined in consultation with the Embassy and the Mission and subject to security and programmatic considerations. The selectee must be prepared to function effectively in challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines.
The Program Coordinator for the Syria Response manages response planning, assessing, reporting, personnel tracking, information analysis, and documentation activities and makes recommendations based on an analysis of information. The Program Coordinator may also serve as the Acting Team Leader when the Team Leader is absent. Working directly under the guidance and supervision of the Team Leader, the Program Coordinator will:
• Engage in substantial coordination with the RMT, other offices, PSPM members, the U.S. Embassy as well as representatives from other USG agencies, other donor governments, and UN/private voluntary organizations/NGOs/IOs to develop an inclusive US response. A highly collaborative work style is required.
• Serve in a critical role in the development and implementation of OFDA’s Syria humanitarian response plans and strategy.
• Identify potential UN and NGO partners for possible OFDA funding and discuss and review grant proposals with potential partners and OFDA program and technical staff.
• Interface with implementing organizations regarding project proposals submitted for OFDA funding to ensure proposals meet OFDA’s program objectives and grant guidelines.
• Serve as primary interface with NGO, IO and UN partners on programmatic issues.
• Serve as the team’s representative for policy and planning efforts, as assigned by the Team Leader.
• As security allows, travel to assess, evaluate and monitor programs and make recommendations for interventions in the area of responsibility. Report on the quality of the grantee’s work, noting deficiencies, attributes and evolving operational conditions.
• Review program reports to ensure that program objectives have been achieved.
• Ensure the satisfactory completion and reporting of assessments.
• Ensure the monitoring of USG-funded relief activities.
• Identify the need for specific technical specialists and requesting them per OFDA procedures. Brief and supervise such specialists.
• Develop and execute official documents, including but not limited to memos, cables, and information requests.
• Monitor humanitarian coordination systems to ensure effectiveness, intervening appropriately when necessary.
• Conduct regular planning briefing and debriefing sessions for team members.
• Ensure that team members regularly submit updates on situation status, work progress, and significant events.
• Travel in and outside of Turkey, as required, on short notice and for possibly extended periods of time.
• Oversee cable reporting and distribution process.
• Oversee the proper documentation of all team activities.
• Conduct critiques of plans’ effectiveness, analyze information gathered by the planning staff, and make associated recommendations for action.
• May serve on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
• May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
• As needed, may serve on temporary details within the office or region not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, economics, public health, disaster management or a related field), plus a minimum of seven (7) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management. One (1) year of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.
Master’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, economics, public health, disaster management or a related field), plus a minimum of five (5) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management. One (1) year of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.
EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.
Via email: email@example.com