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Trust Fund Finance Specialist

Kabul (Afghanistan)

  • Organization: UNDP - United Nations Development Programme
  • Location: Kabul (Afghanistan)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • External Relations, Partnerships and Resource mobilization
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2020-09-19

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Background

The United Nations in Afghanistan is scaling up programming within the context of the UN Sustainable Development Cooperation Framework and in line with the global Agenda 2030 and the National Development Plan.  
 
The re-establishment of LOTFA as a Multi Partner Trust Fund was completed in Q3/2018, when UNDP, in close consultation with the Government of Afghanistan and LOTFA donors, appointed the Multi-Partner Trust Fund (MPTF) Office as the Administrative Agent (AA) of LOTFA.  
 
In line with the principles of Agenda 2030, the Trust Fund will follow a human rights-based approach and take into consideration the specific needs in Afghanistan and uphold the principle of “leaving no one behind”. Through this lens, UN Afghanistan is committed to strengthening programming in resilience, durable solutions and other humanitarian-development-peace ‘nexus’ related areas which requires additional focus and coordination at the design and consultation phases of programming. 
 
The Trust Fund Management Unit (TFMU) is the entity responsible for the operational functioning of the Fund and it is hosted by the UNDP CO in Afghanistan. The TFMU provides technical and administrative support to the TF Steering Committee and the Technical Working Groups (TWG) and organizes the processes of project proposal(s) revisions, Fund’s monitoring, evaluation, and reporting as well as risk management. The TFMU will be led by the Trust Fund Manager who will support the Trust Fund governance structures to engage with Government of Afghanistan, donor community, and development partners through the TF Steering Committee mechanism.  Under the overall guidance of the Trust Fund Manager the Finance Specialist is responsible for ensuring financial sustainability, programme finance management, efficient financial performance and smooth liaison with GSSU team. S/he analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. 
 
The Finance Specialist supervise Revenue and Reporting Analyst. The Finance Specialist works in close collaboration with Country Office, Bangkok Regional Hub and UNDP HQ staff and Fund Steering Committee, as required, ensuring successful performance in Trust Fund Financial operations.
 

Duties and Responsibilities

Summary of key functions:
  • Ensure effective and accurate financial resources management and oversight;
  • Ensure implementation of operational and financial management strategies and procedures;
  • Ensure proper control of Trust Fund accounts;
  • Ensures effective Trust Fund programme finance management;
  • Ensure facilitation of knowledge building and sharing.
 
1.   Ensure effective and accurate financial resources management and oversight:
  • Financial sustainability analysis, reporting and oversight for all resources managed by the Trust Fund and provision of high-quality professional advice to the management;
  • Proper planning, expenditure tracking and audit of financial resources, in accordance with UNDP rules and regulations as well as MPTF guidance;
  • Organization and oversight of Trust Fund cash management processes, including liquidity management, risk assessment, timely accounting and reconciliation of all transactions;
  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions; 
 
2.   Ensure implementation of operational and financial management strategies and procedures:
  • Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
  • Trust Fund finance business processes mapping and elaboration/establishment of internal standard operating procedures; control of the workflows in the Finance team;
  • Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects;
  • Elaboration of the framework and conditions of contribution within the Trust Fund resource mobilization efforts;
  • Elaboration and implementation of cost saving and reduction strategies; 
  • Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. 
 
3.   Ensure proper control of accounts, focusing on achievement of the following results:
  • All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures;
  • Transfer of funds to UN Agencies for approved projects by the Trust Fund;
  • Regular analysis and reporting on the allocation approvals and the financial delivery situation; 
  • Timely corrective actions on accounting entries, Timely response to HQ requests to resolve financial data issues;
  • Ensure effective communication and liaison with GSSU on disbursements, payroll, treasury and accounting process;
  • Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger.
 
4.   Ensures effective MPTF programme finance management:
  • Ensure a systematic process for timely sharing and monitoring of information’s’ on pipeline is in place;  
  • Ensure the system of delivery tracking t is in place which provides quarterly progress report with sr. management and the programme team;
  • Proper functioning of a client-oriented programme finance resources management system. Identification of operational and financial problems and provide solutions;  
  • Submission of financial reports to donors on a timely and quality basis;
  • Analysis of requirements and synthesis of proposals on proper mechanisms to build internal and external Programme management capacity;  
  • Periodic monitoring of various dashboards and exceptions, identification of the remedial actions;  
  • Lead the preparations for audits, as required; 
  • Implementation of the control mechanism for development projects through monitoring budgets preparation.
 
5.  Ensure facilitation of knowledge building and sharing: 
  • Provide training to staff on Atlas including SOP’s for programme and finance related matters; 
  • Synthesis of lessons learned and best practices in Finance and Trust Fund management;
  • Sound contributions to knowledge networks and communities of practice.
 

Competencies

Core
 
Innovation: Ability to make new and useful ideas work;
Level 5: Creates new and relevant ideas and leads others to implement them;
 
Leadership: Ability to persuade others to follow;
Level 5: Plans and acts transparently, actively works to removes barriers;
 
People Management: Ability to improve performance and satisfaction;
Level 5: Models high professional standards and motivates excellence in others;
 
Communication: Ability to listen, adapt, persuade and transform;
Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others;
 
Delivery: Ability to get things done while exercising good judgement;
Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions.
 
Technical/Functional
 
Innovative Finance: Knowledge of financing for sustainable development and ability to apply to strategic and/or practical situations;
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;
 
Financial Management: Ability to create a process to achieve financial goals;
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;
 
Budget Management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets;
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;
 
Risk Management: Ability to identify and prioritize risks, and organize action around mitigating them;
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;
 
Quality Assurance: Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled;
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.
 

Required Skills and Experience

Education:
  • Advanced (Masters) University Degree in Finance or Accounting is required. In lieu of this a professional accounting qualification from an internationally accredited institute of accountancy is acceptable (e.g, Certified Professional Accountant, Chartered Accountant, ACCA, etc.); 
  • For details please refer to this link (https://tinyurl.com/yyot43c7).
 
Experience:
  • 5 years of relevant experience in providing financial management advisory services at national/international level; 
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages; 
  • Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft;
  • Experience of IPSAS and/or IFRS is required;
  • Experience of strategic visioning with strong technical and highly developed analytical capabilities;
  • Previous work experience in Trust Fund finance management will be highly advantageous.
 
Language Requirements:
  • Fluency in oral and written English is essential.
 

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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