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E-Services Design Analyst

Sarajevo (Bosnia and Herzegovina)

  • Organization: UNDP - United Nations Development Programme
  • Location: Sarajevo (Bosnia and Herzegovina)
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Information Technology and Computer Science
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2020-09-27

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Background

Digital transformation in Bosnia and Herzegovina is slowly gaining speed. Yet, its full potential remains largely untapped. Global practice shows that to build a public sector that is fit for the future, governments must “reinvent” themselves. Digital transformation is not just about new technologies, but requires an overhaul of organizational structures, work processes, skills, culture and mindset. 

In August 2020, UNDP, in collaboration with the British Embassy in Bosnia and Herzegovina, has launched the Digital Transformation in the Public Sector Project (2020-2024), which aims to  support authorities in their journey towards the country’s digital future by promoting new capabilities and leveraging technology and innovation for more effective and inclusive governance and public service delivery. In partnership with authorities and all relevant stakeholders, the Project will contribute to the following main results:

  • Enabling legal and policy environment accelerate digital transformation in the public sector;
  • Effective, people-centred and efficient e-government and e-services improve quality of life for citizens and ease of doing business;
  • Knowledge-sharing and networking among public sector stakeholders catalyse ideas and digital capacities.
Nurturing new skills and capabilities among political leaders and public servants across all government levels is central to setting in place a critical mass of agents of change who can move forward the digital agenda in the public sector, to the benefit of all citizens – including the most vulnerable ones - and businesses. By promoting and supporting innovation in the public sector, the Project will create a “safe haven” for pilot experimentation that can then be scaled up. Continuously seeking to demonstrate how technology can bring about fast, system-wide and tangible improvements in the way public services are delivered to the citizens and businesses, will serve as a powerful motivating factor. The Project will work with stakeholders across all government levels – state, entity, cantonal and local governments.  
 

Duties and Responsibilities

Under the direct supervision of the Project Manager, the E-Services Design Analyst will perform the following main functions, with due respect to the UNDP rules, regulations and internal control framework:
  1. Provision of strategic guidance and expert advice in the people-centred design and setting in function of e-services within the Project;
  2. Ensure technical support and guidance in the overall improvement and modernisation of the relevant public ICT infrastructure to enable e-government and e-services;
  3. Support advancement of institutional framework and capacities for digital governance;
  4. Effective knowledge management and gender equality in e-services.
1.Provision of strategic guidance and expert advice in the people-centred design and setting in function of e-services within the Project:
  • Coordinates the Project efforts related to identification and inclusive and iterative design of priority e-services as e-service building blocks, keeping a “whole-of-government” perspective;
  • Ensure that the “people first” principle will be applied across all Project activities, particularly e-services;
  • Keeps abreast of relevant trends, practices and experiences related to e-governance and e-services in the region, the European Union and globally;
  • Facilitates innovation labs in the public sector to develop and set in function a portfolio of “next generation” of people-centred e-services in Bosnia and Herzegovina, as well as promotes a culture of innovation among government counterparts;
  • Experiments and suggests the introduction of horizon technology in new e-services (e.g. Artificial Intelligence, Big Data, machine learning, etc.);
  • Contributes to the policy and regulatory efforts of the Project, form viewpoint of offering quality technical advice and expertise in the area of e-services;
  • Actively engages with institutional partners and other relevant stakeholders in the area of e-services to ensure their active participation in Project activities, transfer and anchoring of good practices towards digital transformation in the public sector;
  • Stays abreast of relevant international and domestic initiatives related to e-governance and e-services, ensuring cooperation and synergies, which add value and maximize the Project results;
  • Monitors and assess the effectiveness of the e-service delivery launched or catalyzed by the Project;
  • Contributes to the overall Project planning, monitoring, reporting
2.Ensure technical support and guidance in the overall improvement and modernisation of the relevant public ICT infrastructure to enable e-government and e-services:
  • Leads the Project efforts in relation to the systemic enhancement and modernisation of information systems and data governance supported by the Project;
  • Offers future-looking, relevant and sustainable technical solutions and investments in ICT infrastructure and systems;
  • Provides quality technical support and guidance to authorities and the Project team in the process of prioritisation and deployment of ICT infrastructure, in line with the broader e-government vision, enabling interoperable e-services;
  • Supervises and guides the work of experts/consultants engaged to support e-services work packages;
  • Captures and promotes the lessons among the Project, UNDP, institutional partners and other stakeholders as relevant;
  • Contributes systemically to promotion and wide reach out of the Project achievements and results, as well as in the preparation of public awareness raising campaigns to bring e-services closer to citizens and governments.
3.Support advancement of institutional framework and capacities for digital governance:
  • Offer technical support and advice in setting in place and/or streamlining and/or strengthening capacity of the main digital transformation institutions/bodies in the public system – from viewpoint of e-services and e-government;
  • Facilitates cross-institutional dialogue and coordination from viewpoint of meeting the functions and scope of e-services as laid out within the whole-of-government vision for digital transformation in the country, or interoperability matters;
  • Offers customized capacity and skills development in the area of e-services for public sector leaders and practitioners;
  • Contributes to the Project strategy and measures related to overall advancement of the e-government institutional framework and capabilities.
4.Effective knowledge management and gender equality in e-services: 
  • Contributes to the knowledge-sharing within the Digital Transformation Practitioners’ Network;
  • Supports the development of adequate and future-looking capacity development agenda for the Digital Transformation Practitioners’ Network in Bosnia and Herzegovina; 
  • Write blogs and promote the Project achievements and approaches in the area of inclusive and people-centred e-services in the country, regional and internationally;
  • Facilitate and support “sandbox experimentation” in the area of e-services design that invites open innovation in the public sector, leveraging technology, data and human knowledge to contribute to more inclusive and transparent public services;
  • Ensures that gender equality and inclusion are mainstreamed within new e-services;
  • Liaises with e-government and e-services practitioners from the region and globally, facilitating knowledge exchange with Bosnia and Herzegovina;
  • Supports exchange of ideas and replication of approaches within UNDP – particularly in the governance portfolio, as well as serves as a knowledge focal point in the area of e-services for UNDP;
  • Supports the affirmation of the Digital Transformers in the Public Sector Awards launched by the Project

Impact of Results:

The Project will support authorities in the prioritisation, participatory design and setting in function of key e-services (for citizens – G2C , businesses – G2B  or other institutions – G2G ). In that process, and as part of the Project Team, the E-Services Design Analyst will facilitate and support government leaders and practitioners to ideate and experiment, re-imagine public services from a people-centred viewpoint, apply system thinking in practice, as well as use behavioural insights that could simplify and improve public service delivery. 
 

Competencies

Functional Competencies:   

Advocacy/Advancing A Policy-Oriented Agenda / Level 1.2: Preparing information for advocacy:

  • Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate.
Results-Based Programme Development and Management / Level 1.2: Contributes into results through primary research and analysis:
  • Assesses project performance to identify success factors and incorporates best practices into project work;
  • Researches linkages across programme activities to identify critical points of integration;
  • Monitors specific stages of projects/programme implementation;
  • Analyses country situation to identify opportunities for project development;
  • Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly;
  • Ability to develop, articulate, and achieve clear goals that are consistent with expected project activities and its output;
  • Ability to foresee risks and develop mitigation strategies.
Building Strategic Partnerships / Level 1.2:  Maintaining a network of contacts:
  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.
Innovation and Marketing New Approaches / Level 1.2: Enhancing processes or products:
  • Generates new ideas and proposes new, more effective ways of doing things;
  • Documents and analyses innovative strategies/best practices/new approaches.
Promoting Organizational Learning and Knowledge Sharing / Level 1.2: Basic research and analysis:
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
  • Acknowledges others’ skill sets and expertise, encourages and facilitates the sharing of that knowledge and creates learning opportunities for others.
Job Knowledge/Technical Expertise / Level 1.2: Fundamental knowledge of own discipline:
  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
  • Significant experience working in the area of inclusive economic development;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
  • Demonstrates excellent knowledge of information technology and applies it in work assignments;
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.
Client Orientation:

Level 1.2: Establishing effective client relationships

  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Anticipates client needs and addresses them promptly.

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity; 
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; 
  • Demonstrate corporate knowledge and sound judgment; 
  • Self-development, initiative-takin; 
  • Ability to handle multiple tasks effectively without compromising quality;
  • Acting as a team player and facilitating teamwork; 
  • Facilitating and encouraging open communication in the team;
  • Excellent communication skills, including the ability to convey complex concepts and recommendations, both orally and in writing, in a clear and persuasive style tailored to match different audiences;
  • Creating synergies through self-control;
  • Managing conflict;
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee;
  • Deals openly, honestly and transparently with issues, resources and people;
  • Informed and transparent decision making.

Required Skills and Experience

Academic Qualifications/Education:
  • Advanced university degree in economics, public administration, ICTs for development, computer science, or other relevant field;
  • BA with additional two years of qualifying work experience may be accepted in lieu of MA;
Experience:
  • At least 5 years of relevant professional experience in the area of digital transformation, e-governance and e-services in Bosnia and Herzegovina and the wider Western Balkan region;
  • Proven expertise in provision of technical advice in the design and delivery of e-government and e-services in Bosnia and Herzegovina and/or in the region.
  • Demonstrated knowledge of the state of play and specifics in the area of e-government and e-services in Bosnia and Herzegovina, as well as with the Digital Agenda for the Western Balkans of the European Union; 
  • Familiarity with key public documents, strategies and trends related to the overall e-governance agenda of Bosnia and Herzegovina;
  • Excellent understanding of the governance system in Bosnia and Herzegovina.
Languages Requirements:
  • Fluency in English and the official languages of the peoples of Bosnia and Herzegovina, with excellent drafting and presentation skills.

Other Requirements:

  • Excellent computer skills (especially Microsoft Office applications) and ability to use information technologies as a tool and resource.  
 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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