Recruitment and Mobility Manager

Background

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been working in Ethiopia since 1999 and is implementing integrated, community-managed programs aimed at improving the quality of lives and recover of livelihood of disaster-affected population’s through promoting individual participation, strengthening institutions and emergency response.

Job Summary

Under the supervision of the Head of the HR department and with the support of two Recruitment Officers and one Assistant. The position holder will in charge of the Recruitment function and Internal Staff Mobility for the Ethiopia Country Program. He/she will be the focal point for any queries on all recruitment and mobility matters. He/she will also take an active role in supporting the Head of HR with workforce planning.

Responsibilities:

Recruitment

Responsible to lead all the steps of the recruitment cycle in line with IRC Recruitment Guidelines and HR Best Practices.

• Responsible to explore and recommend new sourcing methods to attract more active, passive and diversified candidates.
• Support the hiring manager with the identification of the position requirements, elaboration of the job description and job positioning in the salary scale.
• Responsible to advertise and source the candidates via appropriate channels.
• Working along with the hiring managers, screen candidates applications according to the pre-agreed criteria.
• Carry-out the HR Interview and recommend the way forward with each candidate.
• Guide the hiring manager with the selection of the best candidate.
• Prepare employment offer letter and follow-up with unsuccessful candidates.
• Close the recruitment and transfer the file to the HR Officer for contract and staff onboarding.
• Documentation: responsible for maintaining recruitment and selection panellists’ agreement interview notes and administrative records for each filled post.
• Job applicant/candidate enquiries: listening to grievances of candidates, facilitate and follow-up of applicant/candidate requests and implementing timely feedback and communication protocols;

Internal Mobility

• Responsible for handling internal mobility for the Ethiopia Country Program in compliance with IRC Mobility Guidelines and organizational Best Practices.
• Identify and contact internal candidates for vacant or new positions or be the focal point for internal candidates’ expression of interest.
• Screen and interview candidates according to criteria established by the hiring manager
• Prepare employment offer letter.
• Close the mobility and transfer the file to the HR Officer for contract and staff transfer.

Workforce planning:

Under the lead of the Head of HR, take an active role in workforce planning for the Ethiopia Country program and support with:

• Determining workforce demand and supply.
• Identifying resource and proficiency gaps, analyze the gap, and Developing/Modifying Workforce Plan to address the gaps.
• Initiating Activities Required per Workforce Plan.
• Auditing Procedure.

Organizational development:

• Under the lead of the Head of HR, support with the elaboration of the recruitment strategy.
• Under the lead of the Head of Department update the Recruitment and Mobility Guidelines.

Coordinate regular trainings for hiring managers: screening and interview techniques.

Monitoring and Reporting:

• Regularly assess the legal environment to ensure the recruitment and mobility are aligned with national legal requirements and advise when change in policies or practices are required.
• Provide weekly, monthly and quarterly Recruitment metrics as required.

This job description is not comprehensive and additional responsibilities in the remit of the role may be added according to the function.

Key Working Relationships

Position Reports to: Head of Human Resources Department, Ethiopia Country Program

Position supervises: Two Recruitment and Mobility Officer and one Recruitment Assistant

Other Internal contacts: All staff and departments within the Ethiopia Country Program

Professional Standards

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons