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Individual Specialist on the Intellectual Property Rights and Data Privacy (CI/UAI)

Paris (France)

  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Paris (France)
  • Grade: Level not specified
  • Occupational Groups:
    • Patent and Intellectual property
    • Statistics
    • Information Technology and Computer Science
    • Human Settlements (Shelter, Housing, Land, Property)
    • Legal - Broad
    • Security and Safety
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2020-09-25

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Parent Sector : Communication and Information Sector (CI)

Duty Station: Paris

Job Family: Communication and Information

Type of contract : Non Staff

Duration of contract : From 1 to 6 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 25-SEP-2020


UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism



I. In the framework of UNESCO’s activities concerning the Universal Access to Information, the Contractor shall, under the authority of the Chief of the Section for the Universal Access to Information, and direct supervision of the Programme Specialist in charge of the project, contribute to the development of the UNESCO World Atlas of Languages, in the capacity of an Individual Specialist.


II. The Individual Specialist shall prepare “Terms of Use” for the future online platform entitled “World Atlas of Languages” (hereafter UNESCO WAL) as related to the intellectual property rights and data privacy issues in data processing based on the provided documentation by and consultations with UNESCO Secretariat and other partners involved in the project.

Long Description

III. The “Terms of Use” document written in English (at mother tongue level, at least 15 pages including annexes) should include elaborated and clearly defined, but not limited, components listed below:

  1. Data Governance Model / System according to the future data providers and users’ profiles based on all processes, rules and obligations.
  2. Intellectual Property Rights Management process including, but limited to the data versus database as well as licensing related issues: 

    - Data content and relevant processes such as data collection/acquisition from different sources, individual data providers and l users, assembly and collection, population and creation, generation, dissemination and utilization, as well as data typology such as text, images, audio, video, data sets and other types of data. 

    -  Data system including protection, storage and management phases.

    -  Data licensing including update and reuse of data, including different data sets (extended, but not limited and/or other) and ownership of data. 

  3. Rules or/and “Community Norms” in terms of data management process as per the different sources, data providers and users including the legal requirements, restrictions, permissions and ownership, including non-database related elements such as discussion rooms/charts and other common collaborative spaces.
  4. Rules for integration of aggregated data from any online or offline source, transforming that data into a clean, usable format.
  5. Levels of and conditions from openness of data sets (extended and limited) as per users and data providers, 
  6. Initial standard tools for rights acquirements (templates) which could be tools to govern the use of data (including data sets and resources) handled in conjunction to the copyright and contractual standards, selection of appropriate licenses as per user and the compliance with General Data Protection Regulation (GDPR) and other existing international standards.
Long Description

IV. The “Terms of Use” document should integrate the following requirements:

  1. The document “Term of Use” shall be aligned to the UNESCO’s documents related to the Intellectual Property Rights issues including the UNESCO Open Access to UNESCO Publications, Towards UNESCO World Atlas of Languages and other relevant documents related to the development to UNESCO WAL to be provided by UNESCO. 
  2. The document “Terms of Use” shall suggest a set of legal provisions for the creation, protection, exportation, communication, reproduction and dissemination of different types content and in different formats, according to the user’s profile as part of the future UNESCO WAL.
  3. The document “Term of Use” shall take into consideration the following future target user groups as follows: 

    - Governmental official sources of information to be collected using survey instrument as mean of data collection; 
    - Academic organizations, mainly high educational institutions, national language harmonization organizations responsible for the language issues at national and regional level, and other organizations; 
    - Language user communities including civil society organizations and individuals. 
    Other, including media professionals, innovators, and other public and private stakeholders.

  4. The document “Term of Use” should elaborate on the preliminary criteria established for data sharing and access by different users’/contributors’ profiles:

    - Administrator(s): an online platform manager (UNESCO) responsible for the data, users, roles and updates;
    - Editor(s): external registered users who are created and approved by the administrator. They are an effective workflow administrator with a responsibility to validate data according to the formal data quality standard and accept pending data contributions.
    - Author(s): registered users who created and approved by the administrator. They could be a member of the Scientific Advisory Board and/or act as a data (language) owner or contributor. They could be involved in the main editorial process, working in the production of stories, news and creation of new “language windows” in order to provide new updates to the database. These users cannot create/modify and post data publicly and require approval by Editor or/and Administrator.
    - Subscriptor(s): registered users registered through an open registration provided by the online platform including a wide range of institutional and individual users. They could be also representatives of the civil society, community such as linguistic minority, indigenous or disability, and any other interested user. They could perform task of the author and be actively involved in language profile data enrichment and maintenance contributing to the “language window” which is a core information about languages and language in country as well as submit other information such as events, resources and other.
    - Anonymous(s): any user or visitor of the online platform who is not registered and do not have an account, neither logged in and thus have no identity.

Long Description

5. The document “Term of Use” should consider the following target audiences which could be related to the users listed above: (i) Main target audience would consist of the following but not limited to the authors, subscriptions and anonymous users:
- Representatives of language community both as online platform users and content/data contributors;
- Experts interested in the language issues such as researchers, teachers, educators and other working on language documentation, preservation and language resources creation and dissemination, teaching languages;
- Policy and decisions makers (local, national, regional and international level) responsible for the language and related domains policy formulation and implementation. to be considered as one of the target audiences;

6. The document “Term of Use” shall consider addressing the data harvesting aspects as the online platform will harvest data from the open language archives and libraries. 

V. The aforementioned parties agree that Article XI (Intellectual Property) of this contract shall be interpreted to refer to the joint, shared responsibility of the Author concerning his/her contribution as part of a team and integrating it in the form specified below. 


VI. The Work shall be prepared with a view to being published as basis for consultations with and application by UNESCO’s Member States and relevant contributors, UNESCO programme planning and implementation purposes, including contribution to the development of the UNESCO World Atlas of Languages and other work related to the follow up of the 2019 International Year of Indigenous Languages and in preparation for the International Decade of Indigenous Languages (2022-2032), promotion of UNESCO Recommendation concerning the Promotion and Use of Multilingualism and Universal Access to Information to Cyberspace (2003), as well as for presentation at the international events to be organized by UNESCO and other partners, and publication in other documents.

VII. The Individual Specialist shall carry out the following tasks for the preparation of the document:

  1. Analyse provided documentation provided by UNESCO and hold discussions with relevant UNESCO staff and partners involved in the project, as well as carry out a comparative analysis on other Terms of Use applied by other relevant platforms suggested by UNESCO; 
  2. Provide a List of questions for the discussions with UNESCO which would UNESCO to define intellectual property related aspects, data submission and exportation flows, requirements and exceptions related to the specific types of content, users’ profile and rights, level and degree of contribution, exceptions and other UNESCO WAL aspects;
  3. Provide a Table of Content of the future “Terms of Use” and supporting elements, but not limited, to be developed by the Individual Specialist for the specific forms/templates to be used for the UNESCO WAL, such as legal provisions for: 

    a.    Protection of Personal Users’ Data;
    b.    Logo usage (UNESCO WAL, partners/donors, contributors and other);
    c.    Copyright and licenses related legal information (including different licenses for the different content types),
    d.    Accessibility,
    e.    User accounts including different profiles and associated permissions, 
    f.    Submission of data content by a category/profile of user and content type, as well as dissemination and reuse of data;
    g.    Discussion/forum/room to be created for the users to share their data, comments and other information including exceptions, restrictions and obligations, 
    h.    User’s Request for information, 
    i.     User’s Request to export database spreadsheet (basic and extended set), 
    j.     Disclaimer(s) according to the users’ profile;
    k.    Steps, legal instructions and restrictions to: 
          - upload content as per user profile including data, resources, comments and discussions, and other type of content;
          - download content including generated by the system such as generated report, infographics, maps, tables, and other types of resources;
          - reuse of data by external partners for non-profit and profit driven product, service and tool development;
          - develop Open Educational Resources using the content types of the UNESCO WAL;
          - removal of data uploaded by the user;
          - harvest information from other information sources;
    l.    FAQ related to the intellectual property rights issues.
    m. Other forms/templates to be used for the development of the future “Terms of Use” based on the analyzed documentation and discussions with UNESCO Secretariat;
    n.   Glossary of terms used in the “Terms of Use” prepared for the general public in an Easy-to-understand format and style.
    o.   General scheme describing Data Governance Model / System.

  4. Provide a final document “Term of Use” including all elements abovementioned, integrated comments and recommendations provided by UNESCO and by other partners.

VIII. Deliverables:

The Individual Specialist shall provide the following deliverables to UNESCO:    

  1. Duly signed and dated original payment claim for each payment due under this contract;

  2. Table of Content and list of questions by 5 October 2020 (Ref.: VII);

  3. Draft “Term of Use” document including structural elements by 25 October 2020 (Ref.: VII);

  4. Final “Term of Use” document including all structural elements based on UNESCO’s and external partners comments by 30 October 2020 (Ref.: VII).

COMPETENCIES (Core / Managerial) Driving and managing change (M) Building partnerships (M) Making quality decisions (M) Strategic thinking (M) Managing performance (M) Leading and empowering others (M) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) -

For detailed information, please consult the UNESCO Competency Framework.



  • Advanced university degree (Master or equivalent) in International Law, Intellectual Property (IP) Rights, Data Management and Data Protection or relevant field.



  • Minimum ten years of advisory professional experience in International Law, Intellectual Property Rights, Data Management and Data Protection issues.
  • Relevant experience working with UNESCO and/or other intergovernmental organizations on similar assignments, as well as relevant working experience on the development of online platforms.


Competencies and skills

  • Excellent project management skills; 
  • Excellent writing skills and proficiency in editing software (electronic editing);
  • Strong knowledge and experience of the editing process and skills in editing technical documents;
  • Solid knowledge of the international IP standards and procedures;
  • Ability to prioritize and deliver on deadline.


Language skills

  • Excellent knowledge - written and oral - of English.


  • Experience with blockchain and web semantics. 
  • Knowledge of the United Nations system and understanding of their functioning and procedures.


Language skills

  • Knowledge of other UN languages would be an asset.



Interested candidates should click on “Apply Now”, and or if the button is not visible, look for, download and complete the Employment History form (Word file). At the end of the Word file, insert extra pages with the following required information:

  • A written proposal comprising: 
  • Latest CV;
  • Brief workplan, including a short description of the approach and methodology;
  • Amount to be charged for the assignment should be quoted in USD.


  • No travel to the duty station is supported.
  • Estimated duration for this consultant is 6 to 8 weeks with estimated start date by early October 2020.


Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.



UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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