Supply Officer, Rations

Org. Setting and Reporting

This position is located in the Sourcing Support Service (SSS) within the Logistics Division (LD), Office of Supply Chain Management (OSCM), Department of Operational Support (DOS).

The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management encompasses the Office of the Assistant Secretary-General, the Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, the Global Service Center, Aviation Safety Section and the Enabling and Outreach Service.

The Supply Officer, Rations, reports to a Chief within the Sourcing Support Service.

Responsibilities

Within delegated authority, the Supply Officer, Rations, will be responsible for the following duties.

• Develop effective and efficient sourcing solutions to satisfy client demand through the implementation of category management approach, focusing on collaboration and innovation.
• Provides effective and timely planning, oversight, management and coordination of supply support operations.
• Integrates and monitors the development of business continuity plans to ensure continuity of rations services in client entities by providing technical advice.
• Liaises with relevant technical subject matter experts in the United Nations system and client entities to conduct analysis of supply demand, in order to develop, execute and maintain a strategy for supply products and services in the rations category; coordinates day-to-day support of service delivery operations.
• Plans and coordinates supply support to new, sustaining, expanding, contracting and liquidating peacekeeping operations and other field missions.
• Manages sourcing support operation, vendor performance, relationships with stakeholders and a service delivery catalogue focused on rations products and services through the UN Rations Scale and Standards.
• Negotiates with Member States for the provision of sourcing solutions for goods and services, including the establishment and maintenance of the UN Rations Scale.
• Undertakes detailed research and develops fit for purpose sourcing solutions to submit formal submissions/recommendations to senior management on clients’ demand for supply products and services.
• Develops response to contractual and legal issues pertaining to claims management.
• Identifies and implements improved contracts claims management processes and systems that directly affect all client entities.
• Manages review of market research and best practices in contract development, identifies areas for improvement, trains staff and adapts such practices to United Nation’s (UN) requirements.
• Develops, reviews, evaluates and upgrades policy and procedures for use by headquarters and client entities’ staff, including through collaboration with OICT and other stakeholders to manage the electronic Rations Management System (eRMS).
• Authorizes requirements for commercial procurement.
• Supervises assigned staff.
• May perform other related work as required.

Competencies

PROFESSIONALISM: Knowledge in category management and in sourcing strategies. Knowledge of the development of supply contracts, plans, policies, procedures and programmes. Knowledge of UN financial rules and regulations. Ability to provide technical and procedural advice on a broad range of sourcing-related issues. Ability to develop, maintain and supervise management control systems for materials, services and claims. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent degree) in supply chain, business administration, public administration, engineering, law or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification in project management is desirable. Certification in contract management is desirable. Certification in food or nutrition management is desirable.

Work Experience

A minimum of seven years of progressively responsible experience in sourcing support services, administration, logistics, engineering, project management or related area is required.
Experience in rations management is desirable.
Experience in research and development of sourcing solutions within an international organization is desirable.

Languages

English and French are the working languages of the United Nations. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This post is financed by the Support Account.

Appointment or assignment against this position is for an initial period of one year.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.