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Senior Donor Relations Assistant (UNOPS LICA 5)

Quito (Ecuador)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Quito (Ecuador)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Administrative support
    • Project and Programme Management
    • International Relations
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2020-09-28

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Eligibility according the requirements presented in the Job Opening. Senior Donor Relations Assistant

ORGANIZATIONAL CONTEXT
The Donor Relations Senior Assistant is part of a team that maintains proactive dialogue with governmental donors or UN agencies and organizations, as well as with the regional and local donors aiming at building relationships, raise awareness and mobilize financial support for UNHCR¿s work and priorities.

The incumbent is under the direct supervision of the Snr. Programme Associate. S/he will have regular exchanges with other staff in the operation and constant coordination with the public information and protection unit, as well as, colleagues in our field offices. Externally, the incumbent may have contacts with DRRM's working level counterparts at Permanent Missions in Geneva regarding donors¿ requirements, meetings and some reporting issues.

We are seeking a dynamic and proactive team player, with a strong interest in not-for-profit brand and refugee issues to join our very dynamic Programme team in Quito. The Programme team works to raise the profile of UNHCR, embeds the brand internally and works across UNHCR Bureaux, divisions, sections and the field to promote an integrated approach and to inspire engagement with the brand strategy. The incumbent will work closely with the Donor Focal Points at HQ level and other members of the Programme Unit based in BO Quito as well as in the field locations. Liaising with UNHCR¿s wider internal programme network, as well as with the implementing partners, s/he will support the reporting and fundraising activities, preparing concept notes and proposals, serving donors¿ information needs on all aspects of UNHCR¿s work. UNHCR is an international organization and a large part of its work is in English, including the drafting of reports, project proposals and other documents which will be part of the responsibilities of this position.

FUNCTIONAL STATEMENT

Responsibility:

Under the direct supervision of the Donor Focal point, the Donor Relations Senior Assistant will undertake the following tasks:

o Collaborate in preparing funding submissions for donors and draft any required after-action reports, mostly in English.
o Ensure accurateness and completeness of supporting documents related to contributions.
o Support to ensure programmatic coherence between donor proposals and programme implementation.
o Prepare reports to donors and support all the reporting activities of the programme unit as required, mostly in English.
o Assist in the development (financial and performance) of monitoring tools to track earmarked contribution and implementation rates.
o Assure that contributions (cash) from government donors are promptly and accurately recorded, representing donor intents.
o Collaborate with the supervisor and the programme unit in the implementation and monitoring process of earmarked contributions.
o Keep abreast of developments in operations to prepare appropriate briefings and reports directed to donors.
o Support the supervisor in preparation for donor meetings and missions, and in the drafting of talking points.
o Contribute to ensuring working relationships with donors, NGOs and UN agencies to ensure coordination in inter-related activities.
o Collaborate in assuring adequate visibility to donors whose contributions have been confirmed.
o Other programme tasks as required.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
o Possess a bachelor¿s degree in Business Administration, Social Science, International Law or related field.
o Two years of relevant experience.
o Absolute fluency in English and Spanish, with excellent writing and editing skills in both languages. (Mandatory)

Key Competencies
o Have very good experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
o Have excellent communication skills with strong interpersonal and negotiation skills.
o Be highly organized and have good attention to detail.
o Be able to multi-task and to prioritize workload.
o Be a flexible, team-player.


DESIRABLE QUALIFICATIONS & COMPETENCIES

o Completion of the UNHCR Learning programmes or specific training relevant to functions of the position
o Good knowledge of UNHCR financial rules, procedures and processes
o Knowledge of UNHCR specific programmes (MSRP, Focus, etc.)
o Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities. High Level of English is MANDATORY This position is initially requested is for 4 months with the immediate starting date, and with a possibility of further extensions subject to budget availability. It is a full-time role with working hours starting from 8.30am to 5:30pm Monday to Friday (40 hours per week) and occasional short duty travels on the national territory.

External candidates:
- Candidates who do NOT have access to the system MSRP should submit their application through UNHCR's official site for applications: www.unhcr.org - Careers ¿ Vacancies ¿ Ecuador (look for the relevant job opening)
- (In case you face technical problems, please enter with a different browser).


Candidates with access to the system MSRP:
- Your application must be submitted through: MSRP ¿ Self-Service ¿ Recruiting ¿ Careers ¿ Ecuador ¿ (look for the relevant job opening)



For any technical issues encountered during the online application, please contact the Global Service Desk (hqussd@unhcr.org) prior to the deadline to allow enough time to resolve issues.

For any questions about the selection process, please contact Human Resources (parreno@unhcr.org). CVs WILL NOT BE ACCEPTED BY EMAIL. ONLY THOSE APPLICATIONS SENT BY THE SYSTEM WILL BE CONSIDERED The closing date to receive applications is: 29 September 2020 00h00 Geneva Time (28 September 2020 17h00 Ecuador Time).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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