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International UNV Administrative and Budget Officer

Bangui (Central African Republic)

  • Organization: UNV - United Nations Volunteers
  • Location: Bangui (Central African Republic)
  • Grade: International Specialist - Internationally recruited Volunteer
  • Occupational Groups:
    • Operations and Administrations
    • Volunteerism
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2020-09-27

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Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task
  • Maintain an accurate staffing table and contacts list for all personnel employed within the section.

  • Keep a contact list for key mission staff/offices, governmental offices, local and international

  • companies and UN Agencies.

  • Prepare all correspondence (including administrative documents) of the Section and ensure distribution.

  • Coordinate and monitor all administrative issues and requirement of Transport Section (e.g. Stationeries, Office Equipment).

  • Process all incoming and outgoing correspondences (memo, fax, reports) and ensure the distribution to other offices/units according to importance and urgency.

  • Take notes and prepare minutes of meetings.

  • Arrange and maintain the CTO calendar.

  • Maintain the filing system (electronic & hard copy) of the office, reference materials and be responsible of the archive system.

  • Ensure the attendance of the Transport Section, e.g. sick leave; leave requests.

  • Distribute all relevant correspondences from the Mission Administration or the CTO to all the Units / Personnel of Transport Section.

  • Coordinate all official regional and international travel arrangements (MOP, PT8, F10 etc.).

  • Assist and give guidance on Personnel issues to national staff.

  • Supervise one local staff (Office Assistant).

  • Assist the Chief Transport Officer by providing input for the formulation of Transport operation and acquisition plans for the year.

  • Assist in providing input that contributes to the raising the annual budgets for the Section.

  • Process payment of invoices related to the Section.

  • Produce relevant budget reports on status of the budget and related to the establishment of the yearly budget.

  • Support the development and implementation of the budget.

  • Carry out Service Entry Sheets in UMOJA and pursue all R&I reports to ensure that payments to vendors, consultants and contractors are made on time and as per the contract.

  • Follow the costs recovery of the Section and raise the corresponding documents in UMOJA.

  • Send out monthly and annual insurance reports to the UNHQ regarding Transport Section’s assets.

  • Assist in the registration and insurance of vehicles in accordance with the local laws.

  • Provide statistical input and prepare reports by use of reporting tools available in UMOJA.

  • Manage the petty cash of the Transport Section.

  • Carry out all other tasks and responsibilities as directed by the chief of the section

  • When working with national personnel or (non-)governmental counterparts, the Volunteer is strongly encouraged to set aside dedicated time for training, coaching, mentoring and capacity development.

Qualifications/Requirements Required degree level: Technical/Vocational diploma Education - Additional Comments:

Secretarial, Office Administration, Business management or financial & budget

Diploma or equivalent

Required experience: 24 Months Experience remark:

At least 2 years of relevant working experience in budget and administrative work.

Language skills:
  • English(Mandatory), Level - Fluent
  • French(Mandatory), Level - Working Knowledge
Area of expertise: Crisis and conflict prevention, mitigation, resolution and reconciliation Area of expertise details:

Secretarial, Office Administration, Business management or financial & budget Diploma or equivalent

Driving license: Yes Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 27-09-2020

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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