International UNV Administrative and Budget Officer
Bangui
- Organization: UNV - United Nations Volunteers
- Location: Bangui
- Grade: Volunteer - International Specialist - Internationally recruited Volunteer
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Occupational Groups:
- Operations and Administrations
- Malaria, Tuberculosis and other infectious diseases
- Volunteerism
- Closing Date: Closed
Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task-
Maintain an accurate staffing table and contacts list for all personnel employed within the section.
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Keep a contact list for key mission staff/offices, governmental offices, local and international
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companies and UN Agencies.
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Prepare all correspondence (including administrative documents) of the Section and ensure distribution.
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Coordinate and monitor all administrative issues and requirement of Transport Section (e.g. Stationeries, Office Equipment).
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Process all incoming and outgoing correspondences (memo, fax, reports) and ensure the distribution to other offices/units according to importance and urgency.
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Take notes and prepare minutes of meetings.
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Arrange and maintain the CTO calendar.
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Maintain the filing system (electronic & hard copy) of the office, reference materials and be responsible of the archive system.
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Ensure the attendance of the Transport Section, e.g. sick leave; leave requests.
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Distribute all relevant correspondences from the Mission Administration or the CTO to all the Units / Personnel of Transport Section.
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Coordinate all official regional and international travel arrangements (MOP, PT8, F10 etc.).
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Assist and give guidance on Personnel issues to national staff.
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Supervise one local staff (Office Assistant).
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Assist the Chief Transport Officer by providing input for the formulation of Transport operation and acquisition plans for the year.
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Assist in providing input that contributes to the raising the annual budgets for the Section.
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Process payment of invoices related to the Section.
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Produce relevant budget reports on status of the budget and related to the establishment of the yearly budget.
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Support the development and implementation of the budget.
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Carry out Service Entry Sheets in UMOJA and pursue all R&I reports to ensure that payments to vendors, consultants and contractors are made on time and as per the contract.
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Follow the costs recovery of the Section and raise the corresponding documents in UMOJA.
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Send out monthly and annual insurance reports to the UNHQ regarding Transport Section’s assets.
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Assist in the registration and insurance of vehicles in accordance with the local laws.
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Provide statistical input and prepare reports by use of reporting tools available in UMOJA.
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Manage the petty cash of the Transport Section.
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Carry out all other tasks and responsibilities as directed by the chief of the section
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When working with national personnel or (non-)governmental counterparts, the Volunteer is strongly encouraged to set aside dedicated time for training, coaching, mentoring and capacity development.
Secretarial, Office Administration, Business management or financial & budget
Diploma or equivalent
Required experience: 24 Months Experience remark:At least 2 years of relevant working experience in budget and administrative work.
Language skills:- English(Mandatory), Level - Fluent
- French(Mandatory), Level - Working Knowledge
Secretarial, Office Administration, Business management or financial & budget Diploma or equivalent
Driving license: Yes Application procedure:* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
Application deadline: 27-09-2020
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