KAP Survey Consultant
The United Nations Development Programme (UNDP) has been active and present in eastern Ukraine for the past decade, prior to the conflict, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges built on this earlier engagement, established partnerships, and started in 2015 through the United Nations Recovery and Peacebuilding Programme (UN RPP). UN RPP is a multi-donor funded framework programme formulated and led by the UNDP in collaboration with the Government of Ukraine and in cooperation with a number of partnering UN agencies (UN Women, FAO, UNFPA). UN RPP was designed to respond to, and mitigate, the causes and effects of the conflict in the east of Ukraine. It is an integral component of the UNDP Country Programme and is therefore fully aligned with the United Nations Partnership Framework (UNPF).
The conflict in eastern Ukraine has had widespread impacts upon the human security of civilian population. OHCHR reports show that there were more than 1059 civilian casualties related to mine and ERW incidents since the beginning of the conflict. Ukraine is one of the most contaminated countries in the world and became the most affected country by anti-vehicle mine accidents. The presence or suspicion of landmines, booby-traps, anti-vehicle mines, cluster munitions, or any number of other explosive remnants of war (ERWs) is adversely impacting on civilian’s lives, restricting agriculture, inhibiting basic sustenance activities and disrupting essential infrastructure and services in many parts of eastern Ukraine. The situation of IDPs continues to be a major humanitarian concern and it is estimated that over 1.4 million people have been displaced since 2014, women and children representing 63% of them.
The Government of Ukraine is undertaking a reform of its mine action response in line with the International Mine Action Standards that include gender dimensions and the National Action Plan to implement the UN Security Council Resolution 1325 "Women, Peace and Security" (2016-2020). A new legislation was passed in January 2019 and calls for the development of mine action national standards and envisages the set-up of a dedicated National Mine Action Authority and Mine Action Centers to ensure coordination of measures for the management and regulation of all mine action activities in Ukraine.
UNDP’s Capacity Development Support for Integrated Mine Action in Eastern Ukraine (Mine Action) project is aimed at supporting the Government of Ukraine in establishing a comprehensive, coordinated and gender-responsive mine action. The project will provide strategic capacity development support for mine action to enhance integrated planning, coordination, and operational efficiencies amongst the different mine action stakeholders presently active at national level and regionally in eastern Ukraine (Donetsk and Luhansk oblasts).
An essential part of the project is enhancing mine risks prevention thorough an improved education framework. Explosive Ordnance Risk Education (EORE) has been running in Ukraine since 2015 by different organizations and there is a need to determine an efficiency of the ongoing programme by measuring changes in knowledge (K), attitude (A) and practice (P) of population on landmines and Explosive Remnants of War (ERW). The first KAP studies were conducted in 2015 and 2016 which contributed to the development of prevention campaigns through posters, televised adverts, radio messages and education programmes directly provided at community level and in the school curriculum. This KAP Survey should provide an up-to-date database about knowledge, attitudes and practices, as well as about more qualitative information on the problems facing populations affected by mines/ERW.
The Project now seeks to identify and recruit qualified and experienced Ukrainian consultant who will support to mobilize and deploy necessary resources to conduct KAP Survey in Luhansk and Donetsk oblasts on the government-controlled areas (GCA) as well as to ensure quality of survey tasks’ performance.
Duties and Responsibilities
2. MAIN OBJECTIVES OF THE ASSIGNMENT
The main objectives of KAP Survey are to:
- Assess current Knowledge, Attitudes and Practices regarding landmine/ERW hazards for vulnerable populations on GCA of Luhansk and Donetsk oblasts.
- Measure the impact of overall Risk Education (RE) campaign running on GCA of Luhansk and Donetsk oblasts.
- Provide recommendations for the implementation of future EORE projects.
The results of the survey, provided by a survey company are to be exhaustively summarized in a final report to be freely available for all implementing EORE operators in Ukraine on both languages Ukrainian and English. The expected survey results are following:
- New information on current knowledge, attitudes and practices regarding landmines/ERW must be collected and analyzed (to identify prevention requirements).
- Better understanding of the key socio-cultural or socio-economic issues which influence hazardous behavior and practices.
- A contribution to the prevention programme strategy by identifying the appropriate communication networks for the target population.
- An evaluation of prevention activities.
- A set of clear Lessons Learnt / Good Practices (including in the implementation of training action plan) is available
- A guideline for the orientation and evaluation of future RE methods and activities.
The Consultant will work during the period of September – December 2020 and with travel to the field locations in Donetsk (GCA), Luhansk (GCA) for external quality monitoring and check of survey activities, carried out by a Survey Company. A work of survey will be checked at least once during implementation period.
3. DESCRIPTION OF RESPONSIBILITIES / SCOPE OF WORK
Under the overall management of Community Security and Social Cohesion Specialist and daily supervision of Mine Action Specialist the consultant is expected to:
- Review current ongoing EORE Programme in Ukraine through communication with National Mine Action Authorities (NMAA) and the other stakeholders who actively take part in relevant risk educational campaign.
- Identify settlements/raions on the GCA in Luhansk and Donetsk oblasts where EORE campaign has been carried out in lesser extent.
- Support attracting a company of necessary resources to conduct KAP Survey including providing necessary trainings.
- Coordinate deployment of the resources in timely manner to the area of concern and to organize daily monitoring of survey progress.
- Analyze productivity of each survey team, deployed by a survey company and the relevant questionnaire forms are to be verified and properly archived on a daily basis.
- Conduct quality checks of survey activities on routine basis and to undertake all necessary actions to avoid critical non-conformities.
- Identify, analyze and manage all risks within the area of survey activities and keep supervisors updated in timely manner with providing the necessary recommendations.
- Support KAP Survey Technical Advisor with preparing a final survey report, providing all necessary data in timely manner and upon completion one to make publicly available in both English and Ukrainian languages for all mine action stakeholders.
Expected Outputs and Timeline:
The output deliverables by the Consultant will follow the six stages of the survey process as outlined below:
- Stage 1: General review of current ongoing EORE Programme in Ukraine.
- Stage 2: Identification areas for survey performance.
- Stage 3: Resource contracting.
- Stage 4: Training and operational deployment.
- Stage 5: Survey implementation
- Stage 6: Survey report submission
In close cooperation with NMAA, mine action partners and local authorities to review current ongoing EORE Programme in the East Ukraine summarizing data in a percentage term concerning community members who are aware of the risks posed by mines/ERW splitting into: gender, age group and geographical locations; requisite of safe behavior; identification of problem and challenges.
3 weeks after the start of the assignment.
Based on the results of EORE Programme review to identify key areas where KAP survey will be conducted and to develop a work plan in Gantt Chart format. In addition, general coordination with relevant authorities should take a place during this stage in order to get a formal permission in advance on implementation of survey activities.
4 weeks after the start of the assignment.
Participation in selection process of shortlisted NGOs/companies and providing technical recommendations and expertise in order to meet Survey requirements. Preparation and approval of training programme on KAP Survey.
5-6 weeks after the start of the assignment
Training delivery and deployment survey teams to the areas of concern. This delivery should be finalized by submission of operational readiness report in the format set up at that time.
7 weeks after the start of the assignment
Daily monitoring of survey activities and conduct of quality control on routine basis (every team has to be checked at least once during survey performance). Daily monitoring reports as well as relevant quality control forms, as per agreed format, should be submitted and archived on a weekly basis.
8 – 12 weeks after the start of the assignment
Final Report translated into Ukrainian taking in account correctness of highly specialized terminology, submitted to and accepted by UNDP Presentation of KAP Survey results to all mine action stakeholders during sub-cluster meeting.
13 weeks after the start of the assignment
5. MONITORING / REPORTING REQUIREMENTS
The Consultant will work under guidance and technical advices of KAP Survey Technical Advisor, and will report to the UNDP Mine Action Specialist and Community Security and Social Cohesion Specialist. Report on activities should be submitted on weekly basis in a format agreed with the Mine Action Specialist.
The payment will be arranged in stages according to the proposed payment schedule below and upon acceptance of the deliverables based on quality control and recommendations of the UNDP Mine Action Specialist.
The Contractor shall comply with the system of monitoring, evaluation and quality control, implemented by the UNDP RPP, and provide the necessary information, reports and statistics according to a preliminary determined schedule. Reports should be provided in Word/Excel and PDF (if necessary) format in Ukrainian.
The Assessment methodology, questionnaires and reports are the property of the UN RPP.
6. PROPOSED PAYMENT SCHEDULE
The UN RPP will pay the negotiated amount in 3 tranches as per delivery of the outputs outlined above:
- 20% of the total payment upon completion of Deliverables #1 and #2
- 30% of the total payment upon completion of Deliverables #3 and # 4
- 50% of the total payment upon completion of Deliverables #5 and #6
7. EXPERIENCE AND QUALIFICATIONS REQUIREMENTS
Professional Experience of the Consultant:
- Relevance of education Master’s degree in Anthropology, Sociology, Statistics or other relevant fields
- At least 1-year work experience within Humanitarian Mine Action Programme
- Experience in evaluation of Mine Action Projects/Programme
- Experience in conducting relevant surveys / assessments in conflict affected regions
- Good knowledge in gender-responsive policy and conflict sensitivity with experience in hostile environment
- Experience in data analysis and reporting (minimum 2 proven examples)
- Extensive experience in training delivery (minimum 3 proven examples)
- Good knowledge of MS Office, especially MS Excel – Pass/Fail
- Fluency in English, Ukrainian and Russian languages both written and spoken
- Experience in organizing workshops, seminars, conferences and other events
- Experience in EORE session delivery for different group of population is considered as a great asset
- Work experience with UN or INGO may be considered as an asset
- Communication: Excellent communication skills.
- Corporate Competencies: Demonstrates integrity by modeling UNDP’s values and ethical standards; Promotes the vision, mission, and strategic goals of UNDP; Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; must comply with national laws and are subject to UNDP’s Code of Conduct.
- Professionalism: Demonstrable experience in implementing; strong analytical skills and knowledge of research methodologies and internationals standards on data collections.
- Planning and management: Ability to work to tight deadlines.
- Teamwork: Ability to interact and to establish and maintain effective working relations with people of different national and multi-cultural backgrounds; strong interpersonal skills.
8. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS
Applicants shall submit the following documents:
Personal CV, including information about past experience in similar projects / assignments and contact details of references
Financial proposal using the UNDP template
Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP
Two references from previous customers shall be provided
10. FINANCIAL PROPOSAL
Lump sum contract
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
The Consultant will be responsible for all personal administrative expenses associated with undertaking this assignment including office accommodation, printing, stationary, telephone and electronic communications, and report copies incurred in this assignment.
Consultant should budget for 30 (thirty) days in Kramatorsk with extensive travel to settlements within Survey area of operations.
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
Required Skills and Experience
11. EVALUATION CRITERIA
- Relevance of education Master’s degree in Anthropology, Sociology, Statistics or other relevant fields – Pass/Fail
- At least 1-year work experience within Humanitarian Mine Action Programme – Pass/Fail
- Experience in evaluation of Mine Action Projects/Programme (at least 1 proven example) – Pass/Fail
- Experience in conducting relevant surveys / assessments in conflict affected regions (at least 1 proven example) – Pass/Fail
- Experience in data analysis and reporting (minimum 2 proven examples) – Pass/Fail
- Extensive experience in training delivery (minimum 3 proven examples) – Pass/Fail
- Good knowledge of MS Office, especially MS Excel – Pass/Fail
- Fluency in English, Ukrainian and Russian languages both written and spoken – Pass/Fail
- Experience in organizing workshops, seminars, conferences and other events (minimum 3 proven examples) – Pass/Fail
- Experience in EORE session delivery for different group of population is considered as a great asset
Work experience with UN or International NGO may be considered as an asset
12. EVALUATION METHOD
Lowest price and technically compliant offer
Contract award shall be made to the incumbent whose offer has been evaluated and determined as:
- responsive/compliant/acceptable (fully meeting the TOR provided)
- offering the lowest price/cost.
UNDP documents templates, namely Letter of Confirmation of Interest and Availability and P11_Personal_History are available following the link:
NB !!!: Please note that:
1. Online system does not recognise Russian or Ukrainian language, information you provide in on-line application should be in English.
2. Online system allows to upload only 1 (one) file at the time of submitting your offer. Please combine all the files in 1 (one) PDF file.