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Province Coordinator (PCV)

Karaman (Turkey)

  • Organization: UNDP - United Nations Development Programme
  • Location: Karaman (Turkey)
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Poverty Reduction
    • Managerial positions
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2020-09-30

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Background

The overall objective of Göksu Taşeli Watershed Development Project (GTWDP), as phase one of a two-Project Program, is to reduce rural poverty by supporting economic diversification through value chain development and sustainable natural resource management. 

The Project targets to increase farmers’ income from improved agricultural production and marketing activities in the targeted area with strengthened resilience to climate shocks. The Project would also contribute to improving the standards of living of the nomadic Yörük tribes in the highlands of the Taurus Mountains, through capacity building that would assist them to organize for improved management of the common natural resources. The project outcomes would include:

  1. sustainably increased farm productivity:
  2. higher product prices received by smallholder producers.

The GTWDP is being implemented in selected villages of 11 districts of Konya and Karaman provinces of Central Anatolia. These districts are located in the Göksu sub-catchment, one of the four in the East Mediterranean Watershed. The Project area includes 238 villages that are situated in the mountainous parts of the 11 districts where the elevation varies between 600 m and 1 800 m. Each component would focus on elements of the identified value chains (VCs).

The GTWDP includes three components namely:

  1. Agricultural Productivity and Natural Resource Management:
  2. Market Access Enhancement; and
  3. Project Management

Ministry of Agriculture and Forest (MAF) has the overall responsibility for the management and the implementation of GTWDP. UNDP’s role is to support the project in dealing with flow of funds arrangement, recruitment of project staff, contracting of technical assistance, accounting, auditing and assistance in procurement of goods, civil works and services. The Project will be supervised by IFAD (Financier) and Ministry of Finance and Treasury (Borrower).

Objectives of the Assigment

The project will carry out all operational management, coordination and reporting activities for the implementation of the activities at the provincial level and will provide the necessary technical support to the Provincial Project Coordinator to fulfil the project's public administration duties. Provincial Project Coordinator is also responsible for coordinating the work of the Provincial Technical Support Staff employed by the project and affiliated to the SPD Head of Department, SPD acts as CPMU.

The main responsibilities of the Provincial Project coordinators are to plan all operational works in coordination with CPMU, supervise the implementation on site, provide technical support and prepare the necessary weekly, monthly, quarterly and annual realization and impacts of these realizations, province-based monitoring and evaluation and preparing all reports required by PPMU and CPMU in order to ensure that the activities in the annual activity plan and budget of the project are realized. Provincial Project Coordinator at the same time, planning the monthly activities of FSTs, daily, weekly and monthly follow-up and for measuring the effects convert the reports prepared by the FSTs into collective realization reports and submitting them to the SPD, which acts as CPMU through the Provincial Project Management Unit (PPMU). Provincial Project Coordinators are responsible for ensuring that external consultancy service providers and Goods Suppliers and Construction services are carried out in full and in accordance with the contract procedures and principles, and to ensure that the acceptance certificates are prepared.

 

Duties and Responsibilities

Province Coordinator is expected to satisfy the following tasks:

Measurable Outputs

Expected Key Results / Main Functional Activities

Timely preparation of the Province Based Annual Work Plan and Budget (AWPB) and implementing it efficiently and effectively

  • To follow the rules and principles specified in the financing agreement and the Project Implementation Manual, in accordance with the general guidelines provided by MoAF General Directorate of Agricultural Reform (GDAR), Surveys and Projects Department (SPD), in accordance with the District Based Investment Plans, conducting and coordinating the necessary needs analysis and data collection regarding the preparation of the draft versions of the Provincial Directorate of Agriculture and Forestry (PDAF) Annual Work Plan and Budget (AWPB) and providing the necessary technical support inputs
  • Provision of all kinds of technical support to ensure that the Draft AWPBs comply with the approved Project Implementation Manual (PIM),
  • Preparation of Implementation Plans subject to activities in the AWPB in cooperation with PPMU and sending them to SPD, making necessary revisions in case of requirement
  • According to the project AWPB implementation plan, to follow the progress in implementation, to collect the data needed for monitoring and evaluation reports, to ensure that they are collected, to report important deviations to the SPD responsible for project coordination and management, and to prepare the necessary revisions and to make recommendations.
  • To prepare and compare the technical inputs that must be received from the Provincial Directorate of Agriculture and Forestry, prepare a detailed timetable for the implementation of the AWPB, to convey the progress, potential and emerging risks and bottlenecks of the implementations to SPD through the Provincial Project Management Unit (PPMU) regularly, to work in close cooperation with the Provincial Directorate of Agriculture and Forestry for the implementation of the time plan to jointly ensure compliance with the approved timetable of the AWPB and actively participate to the project activities.

Preparation of reports on time

  • Submitting monthly, semi-annual and annual planned and realized activity reports, monitoring and evaluation reports, procurement planning and realization reports to SPD which acts as CPMU on a provincial basis in a timely and complete manner.
  • In case of necessity, to make the necessary studies for additional reports, to collect data and to present them as reports in the requested format,
  • To ensure that these documents are prepared on time and submitted to SPD through the Provincial Project Management Unit (PPMU) by working in close cooperation with the SPD Head of Department and the Provincial Directorate of Agriculture and Forestry (PDAF).
  • To ensure that the data requested within the scope of the impact assessment report is collected and providing the necessary technical assistance to the experts who will conduct field work within the scope of the impact assessment study.
  • To follow up the procurement processes realized on a provincial basis and to ensure that the latest versions of the acceptance and evaluation reports are submitted to GDAR-SPD within the month of the realization.

To contribute to the achievement of the project objectives

  • In order to collect data for monitoring and evaluation (M&E) of project activities, as a requirement of planning by the M&E Specialist, to ensure coordination and timely completion of the field works.
  • Regarding the development and increase of agricultural production of the target farmers in the project region to support the needs analysis, planning and implementation studies to be carried out under the leadership of Lead Agronomist and Agricultural Marketing Expert,
  • Planning monthly activities of the Farmer Support Teams (FSTs), the reports prepared by the Farmer Support Teams for daily, weekly and monthly monitoring and measurement of their impacts, converting them into collective realization reports.
  • Activities carried out within the scope of the project, as a requirement of the planning by the Targeting and Gender Specialist, to conduct necessary studies at the provincial level for the implementation
  • Ensuring and evaluating external consultancy service providers and Goods Suppliers and Construction Services, solid and in accordance with contract procedures and principles.
  • Providing all necessary technical support to the IFAD and project staff who visit to perform field studies required on a provincial basis within the scope of the Project.
  • MoAF Central Project Management Unit, in consultation with the Provincial Directorate of Agriculture and Forestry, prepare specifications and procurement plans in accordance with IFAD rules, to submit these plans to SPD through PPMU, to determine deviations in procurement plans, if any, to report deviations and potential side effects with the same method,
  • By comparing the technical inputs that shall come from the Provincial Directorate of Agriculture and Forestry, to ensure that procurement sub processes within the scope of assigned tasks are carried out properly and assisting the Procurement Specialist in the preparation of technical specifications, task instructions, implementation plans, etc.
  • To follow the physical realization of the project activities and filling in the tables, sheets or activity cards needed to maintain the necessary information.
  • To follow and make suggestions about any bottlenecks or problems that will have a real / potential impact on the progress of the project or to make suggestions to improve and to accelerate the implementation of the project.
  • Assisting to manage the contracts (e.g. procurement of supplies, works, services etc.), providing information to SPD by monitoring the procurement and realization of goods / services from contracted dealers in accordance with the terms and conditions of the corresponding contracts
  • To ensure that all documents are filed properly.

Preparation of the performance evaluation of the project staff

  • Preparing the performance evaluation of the project staff in the region and sharing the related reports with the SPD,
  • In terms of human resources (unpaid leaves, health report etc.) to follow and organize the work of the Technical Support Staff at the provincial level. Save this data and report it to the SPD if needed.
  • Regarding IFAD review/evaluation missions, in coordination with SPD, to make the necessary preparations and to collect the necessary data, to prepare reports and presentations

Project activities dissemination and organization of meetings / workshops

  • Within the scope of the project, working with the Communication and Knowledge Management Specialist within SPD, preparation of communication plans within the scope of the project, preparation of implementation plans at provincial level, collecting information and visual materials about project implementation and presentation of information and preparation of materials and submit to SPD.
  • Participating in meetings, organizations or workshops to disseminate the project and to prepare recommendations, participating to activities to promote the project and participating in IFAD missions, if needed.

The Province Coordinator (PCV) will fulfill other tasks and duties, as assigned by MOAF and/or UNDP. This may involve elaboration of contractual reports (i.e. progress reports, financial reports, Mid-term Review Report), support to preparation and finalization withdrawal applications, receipt and arrange for circulation of project-related reports (such as aide memoirs etc.), representation of the project etc. 

Reporting Structure

The incumbent will work in close coordination and collaboration with the Department of Survey and Projects of the General Directorate of Agrarian Reform at MOAF in Ankara, Project Coordinator, and also UNDP in order to fulfill the tasks effectively and efficiently. The PCV reports to UNDP and MOAF via PC, specific reporting lines will be communicated to the incumbent upon signature of the contract. Monthly reports are also expected from the incumbent that indicates the events affecting the works

Other Considerations

Working place for the person in charge will be Karaman. Office space will be provided to the person in charge within premises of the relevant Provincial Directorate

Performance Indicators for Evaluation of Results

  • In the area of responsibility, realization of the Annual Work Plan and Budgets (AWPB) at least 75% physically
  • Preparing weekly, monthly, quarterly and annual physical realization reports and submitting them regularly to GDAR-SPD
  • To contribute to the achievement of the project objectives related to the AWPB activities planned in accordance with the project objectives.
  • Preparation and submission of progress payment reports, summary notes, presentations
  • Providing technical assistance to the project works in the field,
  • Other related tasks to be assigned by the SPD

 

Competencies

Corporate Competencies

  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Demonstrating/safeguarding ethics and integrity 
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating teamwork
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others.
  • Informed and transparent decision making

Functional Competencies

  • Excellent knowledge of project cycle management,
  • Demonstrates strong administration and facilitation skills,
  • Promotes teamwork, contributes towards building team consensus,
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Good teamwork and leadership skills,
  • Demonstrates good oral and written communication skills both in Turkish and English
  • Demonstrates openness to change and ability to manage complexities
  • Remains calm, in control and good humored, even under pressure

Development and Operational Effectiveness

  • Ability to lead strategic planning, results-based management and reporting
  • Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects
  • Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
  • Good knowledge of the Results Management
  • Good ICT skills, knowledge of ERP systems
  • Ability to implement new systems and affect staff behavioral/ attitudinal change

 

Required Skills and Experience

 

Minimum Requirements

Assets

General Qualifications

  • Bachelor’s degree in Agricultural Economics, Economics, Business Administration, Public Administration, Public Finance Engineering or related discipline relevant to the Development Studies
  • Fluent written and spoken English
  • Command of office software, such as word processors, spreadsheets, databases,
  • Advanced degree in Agricultural Economics, Economics, Business Administration, Public Administration, Engineering or related discipline relevant to the Development Studies

 

Professional Experience and Qualifications

  • Minimum 7 (seven) years of relevant professional experience,
  • More than 3 (three) years of professional experience in a relevant public institution, private sector or in an international organization

Specific Experience and Qualifications

  • Three years of experience on project management and administration as evidenced by scope of professional experience, including knowledge and experience in procurement processes

 

  • Specific experience in rural development projects, programmes and/or initiatives,
  • Possession of internationally recognized project management certification
  • Professional experience in an internationally funded development project

 

Notes:

  • Internships (paid/unpaid) are not considered professional experience.
  • Obligatory military service is not considered professional experience.
  • Professional experience gained in an international setting is considered international experience.
  • Experience gained prior to completion of undergraduate studies is not considered professional experience.

The incumbent of the position should strictly avoid

  • any kind of discriminatory and abusive behavior including gender-based discrimination
  • any kind form of sexual harassment, sexual exploitation and abuse

The incumbent of the position should ensure that

  • human rights and gender equality are prioritized as an ethical principle within all actions:
  • activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”:
  • any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production:
  • differentiated needs of women and men are considered:
  • inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created:
  • necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced:
  • zero tolerance principle to sexual harassment, sexual exploitation and abuse is prioritized.

 

UNDP prioritizes gender equality and women's empowerment approach in all its actions, workplace relations and implementations as well as gender parity in representation to create a workplace which is equally inclusive of women, men and persons with other gender identities. Temporary special measures will be instituted to ensure appointment of personnel of under-represented genders at grades and in roles where they are under-represented

Qualified women candidates are encouraged to apply.

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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