Associate project Officer

Associate Project Officer

MIEUX+

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Posting Date: 18 September 2020

Deadline for Applications: 2 October 2020

Duty Station: Brussels, Belgium

Start Date: As soon as possible

Contract Duration: 24 Months

Type of Post: International Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Project Overview:

ICMPD is inviting all interested candidates to apply for the Associate Project Officer for the MIgration EU eXpertise+ (MIEUX+) initiative funded by the European Union (EU) and implemented by the International Centre for Migration Policy Development (ICMPD).

MIEUX+ strengthens the capacitiesof public authorities to bettermanagemigration and mobility in all its dimensions through the provision of tailor-made peer-to-peer expertise assistance. As a global migration capacity-building programme,MIEUX+ provides peer-to-peer expertiseto partner countries in Africa, Asia, Eastern Europe, Latin America and the Caribbean.

The overall objective of MIEUX+ is to contribute to safe, orderly and regular migration. The specific objective is to improve migration governance at national, regional and global levels. MIEUX+ is made up of four inter-twined hubs (Hub 1 – Expertise, Hub 2 - Action, Hub 3 - Knowledge, Innovation and Trends, and Hub 4 - Networks and Partnerships) mutually reinforcing and complementing each other. Please note that this position is subject to approval and availability of project funds. Job Description:

The Associate Project Officer supports the implementation of project activities. S/he contributes to organisation of project activities and administration of project inputs according to the approved project documentation, work plans and budgets, and in line with ICMPD´s rules and business processes.TheAssociateProjectOfficersupportscoordinationofactivitieswithpartners,beneficiaries and other stakeholders as well as the organisation and monitoring of the work progress of project consultants and contractors, s/he collects inputs and follows up on deliverables.The Associate Project 1Officer contributes to the formulation of substantive project outputs and content and to the implementation of project communications activities. S/he prepares inputs to drafts of new initiatives and donor and other substantive reports.

The Associate Project Officer works under the supervision of the Project Manager and in close collaboration with other members of the project team. S/he collaborates with project assistant(s) for implementation of administrative activities.

Tasks and Responsibilities:

1. Implementation of project activities:

Contribute to the timely accomplishment of project outputs in the assigned field of work by organising, coordinating and implementing project activities.

Support day-to-day planning and the follow-up with partners and stakeholders on implementation of project activities.

Support mobilisation of experts, goods and services, capacity building and grants schemes, including preparation of inputs to Terms of References and specifications and follow up on recruitment and contracting process.

Support coordination of experts, consultants and contractors’ work. Follow up on processes and work deliverables.

Contribute to preparation of substantive inputs to project events such as speeches and presentations and provide support to the organisation of events, meetings, workshops and other activities.

Draft inputs to project correspondence.

2. Project administration and compliance:

Implement administrative activities and processes in accordance with ICMPD rules and established business processes.

Support management of expert and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule.

Maintain project documentation electronically and on physical file.

3. Project content:

Support theformulationofanalyticaland substantiveproject inputs. Compile informationand documentation and draft inputs.

Prepare inputs to briefs, background papers, presentations, speeches.

Conduct desk research, collect and analyse information and prepare documents. Edit and proof-read documents.

Compile materials and inputs for communications activities.

Support in the dissemination of project content through various channels. Update project contacts database.

Provide inputs to new project proposals, work plans and budgets.

Key Results:

Project activities in the area of work assigned organised and implemented according to project’s work plan.

Timely and qualitative contributions made to production of project outputs. Timelyandqualitativecontributionsto productionofprojectcontentdeliveredintheassigned area of work.

Timely support provided to coordination of project implementation with project partners, beneficiaries, and other stakeholders.

2Incumbent Profile:

A minimum of 1 year of position-relevant work experience in implementation of projects in the field of migration.

Substantive knowledge of migration issues.

Strong skills in MS applications. Experience with SAP is an asset.

Professional training in project cycle management is an asset.

Good analytical and drafting skills.

Good organisational skills.

Willingness to travel.

Corporate Qualifications:

Experience in international context.

Proficiency in (verbal/written) English, proficiency in particular in Russian as well as French is an asset.

Master´s degree related to the area of work.

Compensation:

ICMPD offers an attractive compensation package. This position is classified at IP1 Grade, with an annual net-base salary starting at EUR 35.484. Additional benefits include participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s and mobility allowances.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This position may entail frequent travel to high risk areas at short notice for the execution of the tasks and duties, which may warrant adherence to security protocols, and/or health procedures. Selected candidates will have to provide a signed statement of exclusivity and availability, as well as evidence supporting the educational and professional experience record as per their application. This is a mandatory requirement for EuropeAid tenders.

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