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Project Assistant - G5 (DC)

Amman

  • Organization: ILO - International Labour Organization
  • Location: Amman
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

 

Grade: G5  

Vacancy no.: BEY/DC/2020/17
Publication date: 22 September 2020
Application deadline (midnight local time): 06 October 2020

 

Job ID: 4429 
Department: RO-Arab States/DWT-Beirut 
Organization Unit: RO-Arab States/DWT-Beirut 
Location: Amman   
Contract type: Fixed Term 

Contract duration: 12 Months 


 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Jordan.

 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

 

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 15,314.- JOD yearly.

Introduction

Jordan, through its Compact presented at the February 2016 London Conference “Supporting Syria and the Region” pledged to deliver up to 200,000 working permits to Syrian refugees.

               

While envisaged investments and expanded trade in Jordan resulting from the London Conference will create jobs in the long term, it is of crucial importance to allow for both Syrian refugees and vulnerable Jordanians to secure decent livelihoods in the meantime. To this end, it was proposed to implement an Employment Intensive Investment Projects to link decent work with asset creation/ maintenance in the communities.

               

Against this backdrop, the ILO launched its “Employment Intensive Investment Project for Jordanians and Syrian Refugees” in June 2016. The project is funded by KfW (Federal Reconstruction Credit Institute) with a total budget of 20 m Euros and aims to improve living conditions for Jordanians in host communities and Syrian Refugees through increased employment and improved infrastructure. The project has two key objectives: i) improved rural infrastructure through the use of employment intensive methods; and ii) improved employability and access to the labour market for women and men Syrian refugees.

 

Reporting lines

Under the direct supervision of the Administrative and Finance National Officer in Amman and the overall guidance of the Chief Technical Advisor, the Administrative and Finance assistant  will perform the following tasks . S/he will also closely coordinate with the Regional Administrative Services in the Regional Office for Arab States (ROAS), Beirut.

Description of Duties

The incumbent will perform the following tasks:

  1. Provide programming and administrative support to activities undertaken by the implementing partners and prepare briefs, periodical reports and statistical data on status of project activities, to contribute to the preparation of technical and progress reports.
  2. Draft correspondence, faxes, memoranda and reports on administrative matters from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures.
  3. Responsible for all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc and provide logistics arrangements for conferences, seminars, workshops and meetings.
  4. Assist the AFO in the programming and preparation of budget estimates and expenditure forecasts by analysing and monitoring the situation of resources as compared to planned activities.
  5. Maintain an overview of the financial situation of the Project, to ensure that timely administrative support is provided in general and particular areas. Prepare and modify budget code and budget data such as budget proposals, budget revision, and rephrasing.
  6. Assist the AFO in maintaining project financial transaction and reporting systems in accordance with the ILO financial rules and regulations. Prepare administrative and finance related briefing materials for the AFO for reporting purposes and meetings with donors. Keep abreast of the progress report requirements and timetable, providing support to the CTA and coordinators for the preparation of the submission.
  7. Provide information to project’s Implementing Partners on ILO administrative and financial procedures. Inform the AFO of potential difficulties that may arise from the administrative and finance management capacity and competence of implementing partners to address the problem in timely manner. 
  8. Provide interpretation and informal and formal translation.
  9. Perform other duties as may be assigned by the AFO, CTA and/or the Country Director
Required qualifications
Education

Completion of secondary education.

Experience

Five years of progressively responsible clerical and administrative work, and some training in an administrative field. Proven experience of implementing technical cooperation projects and working effectively with government bodies in charge of policy making and with development partners would be an asset.

Languages

Excellent knowledge of English and good knowledge of the local language.

Competencies
  • Knowledge of programme and budget and through understanding of wide range of administrative policies and procedures;
  • Ability to work with word processing , spread sheet, web-browser, as well as other computer software packages required for work;
  • Thorough knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems;
  • Good knowledge of accounting principles and practices;
  • Ability to prepare preliminary reports and to draft correspondence;
  • Good communication skills, both orally and in writing and ability to communicate with people in a polite, courteous and cooperative manner;
  • Ability to organize own work and to work independently as well as work in a team;
  • Ability to work under pressure and to meet the deadline;
  • Must demonstrate responsible behaviour and attention to detail.

 

Recruitment process

 

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

 

Fraud warning

 

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

This vacancy is now closed.
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