Administration and Budget Assistant

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the supervision of the Unit Supervisor within the Field Technology Section (FTS), the Administration and Budget Assistant will be responsible for:

• Administrative duties, including liaison and coordination functions directly in support of the Office of the Chief FTS and ensures that timely and efficient support are provided to all FTS Operations and Service Delivery units;
• Draft the Section’s Inter-office Memos, Mission Broadcast, Administrative Instructions, Information Circulars for the Chief of FTS;
• Manage and keep track of Contracted personnel Attendance and entitlement records;
• File, record and assist in creating the Section’s budget requirements in the near and medium terms and providing advance information of such requirements to relevant FTS Managers;
• Assist in the preparation of the procurement plan, cost estimates and assets management reports;
• Provide support to Managers and supervisors in documenting the evaluation of goods and services delivered by commercial vendors and prepare Vendor Performance Reports, end-user agreements, staff contract extensions, personnel action forms, MOP’s, accommodation requests, etc;
• Verify the receipt of goods or services against the associated purchase order or contract and certify invoices in Umoja through the relevant Certifying Officers;
• Assist in completing forms for the Acquisition of goods and services; maintain electronic procurement and financial records;
• Assist in the management of MOUs (Memorandums of Understanding) and FTS services contracts;
• Establish and maintain confidential information such as the Section’s personnel files and relevant Mission documents;
• Compile proposals and records of the ection’sTraining requirements;
• Coordinate process and submit Section training requests to the Mission’s IMTC.
• Perform other related duties as required.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Bachelor's degree in Accounting, Management, Administration or equivalent is required.

Required experience: 36 Months Experience remark:

3 years experience in office and assets management administration; including budgeting, accounting, financial management or equivalent in an international environment.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise: Finance, accounting and audit Area of expertise details:

Solid computer skills, including proficiency in various MS Office applications (Excel, Word etc) and other UN centralized service applications such as Umoja, FSS; office equipment such as digital senders; multifunction printers.

Driving license: Yes Competencies values:

Accountability, Adaptability and Flexibility, Commitment and Motivation, Communication, Integrity, Planning and Organizing, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 04-10-2020