By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Project Management Support - Senior Assistant

Philipsburg

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Philipsburg
  • Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Administration
    • Project and Programme Management
  • Closing Date: Closed

Background Information - Job-specific

UNOPS Latin American and Caribbean Region (LCR) established a Project Centre for the Dutch and English Caribbean in St. Lucia (LCPC) in 2016.  From that Centre UNOPS has implemented a number of infrastructure, technical advisory and procurement projects in the sub-region. This project is part of the portfolio of projects being implemented by the LCPC.

The objectives of the project are to:
  • Urgently design and establish resilient and effective transitional facilities which meet human rights requirements for prisoners and detainees in Sint Maarten
  • Contribute to strengthening national infrastructure capacity in the  correctional sector enabling adequate, safe and humane detention,which facilitates reintegration of offenders back into society, and
  • Contribute to improved capacity for correctional facilities operation and management  in line with local and international standards  
The key deliverables of the project are:
  • Transitional detention facilities for urgent accommodation of all prisoners and detainees
  • Long-term detention infrastructure for humane and resilient accommodation of all prisoners and detainees, and
  • Improved capacity for correctional facilities operation and management based on a sound understanding of the criminal justice sector




Functional Responsibilities

Under the guidance and supervision of the Senior Project Manager based in Sint Maarten, and in close collaboration with the remainder of the project team, the Project Management Support - Senior Associate provides project and administrative support to the project, ensuring high quality, accuracy and consistency of work. The Project Management Support - Senior Associate promotes a client-oriented approach consistent with UNOPS rules and regulations. He/she is expected to meet and exceed the organization's performance and delivery goals. 

The following are specific duties to be carried out:


Project Management Support

  • Assist the Project Manager in the preparation of project reports and documents, ensure compliance with contractual obligations and UNOPS policies, processes and procedures

  • Contribute to the day-to-day project correspondence, information sharing and filing, ensuring that appropriate follow-up actions are taken

  • Assist in tracking expenditure and inform the Project Manager to revise budgets when required (realignment and amendment)

  • Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.

  • Establish an effective network and exchange of information with internal partners 

Administration Support

  • Provide administrative support for the management of travel, preparation of travel authorizations (Travel Authorization – TA), processing of Travel Expense Claims (TECs), management of airline tickets and hotel reservations, as required.   

  • Provide reliable administrative and logistical support to plan and carry out  meetings including the scheduling and administration of video conference calls (through Google and other means), preparation and circulation of meeting agendas, preparation of minutes and related record keeping.

Procurement Support

  • Prepare, process, source, and dispatch purchase orders for goods and services, including recording of contracts in oneUNOPS relating to Service Contracts, Travel request and non-Payroll related orders.

  • Enter the Receipt document in oneUNOPS, to confirm delivery/receipt of goods or services.

Records and Filling

  • Ensure proper maintenance and safe and secure storage of all office equipment and property

  • Establish and maintain accurate inventory lists and adequate property records 

  • Receive, document and file of all incoming correspondence, invoices and notifications

  • Assume responsibility for the delivery of internal documents and external letters (copy of records and proof of delivery)

To access the full list of roles and responsibilities, please download the terms of references attached to the announcement. 

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education

  • Secondary School Diploma or equivalent is required.
  • Bachelor's Degree in Business Administration, Public Sector, Management or Related Field is desirable and may replace some years of experience.

Experience

  • Minimum of five (5) years of progressive experience in the area of Administration. A shorter period of experience may be accepted based on education level.

  • Good knowledge of financial and administrative rules and regulations. Familiarity with UN rules and procedures is an asset.

  • Strong IT skills, and knowledge of oneUNOPS are assets.

  • Proficiency in GSuite is an asset. 

Languages

  • Fluency in spoken and written English is required.

  • Fluency in Dutch and/ or Papiamento is highly desirable

  • Working knowledge of Spanish is desirable

Contract type, level and duration

Contract type: Individual Contractor Agreement 
Contract level: LICA 5

Applicant must be a resident of Sint Maarten with a right to work in the country.

Contract duration: Ongoing ICA – 13 months.  May be extended subject to organizational requirements, availability of funds and satisfactory performance.’

This contract is established in the Regular Monthly Contract modality; continuous service provision is required during the contract period;  the payments associated with the contract will be processed at the end of each calendar month.

Work life harmonization: UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options.

UNOPS is an equal opportunity employer and all qualified applicants will receive consideration for employment. We encourage female candidates to apply. 

UNOPS seeks to reasonably accommodate candidates with special needs, upon request.


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time. 18:00 hours Sint Maarten.
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


This vacancy is now closed.
However, we have found similar vacancies for you: