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Grants Coordinator

Khartoum (Sudan)

  • Organization: IRC - International Rescue Committee
  • Location: Khartoum (Sudan)
  • Grade: Mid level
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Managerial positions
    • Grant writing
  • Closing Date:

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ORGANIZATIONAL DESCRIPTION:
The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for over seven decades and today is involved in over 25 conflict zones in the world. We address both the immediate, lifesaving needs of conflict affected people in an emergency and the reconstruction needs in post conflict societies. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. The IRC is an international agency with offices in London, New York, and Geneva.
Background 
The International Rescue Committee (IRC) is among the world’s leading humanitarian relief and development organizations. For 80 years, the IRC has been at the forefront of every major humanitarian initiative to assist people uprooted by war, persecution, or civil conflict. 

Scope of work
The Grants Coordinator will provide grants development, grant management, budget support, and compliance support to Sudan Country program. The Grants Coordinator will assist in the development of all proposals and be responsible for coordinating the development and submission of all donor reports. She/he will be responsible for tracking, documenting, and saving project-related information for program continuity. In coordination with Country Director she/he will work with program leads and contribute to fundraising initiatives for the response.
The Grants Coordinator will work in collaboration with all support departments. The Grants Coordinator will report to Country Director. 
Major Responsibilities: 
Grants & Compliance
•In coordination with Country Director ensure that reports to donors are submitted on time; that reports are coherent and accurate (proposal, modification requests, interim or final report) 
•In coordination with Country Director and Operational Leads, organize Grant Opening and Closing meetings, as well as monthly/regular grants review meetings which include representation from each unit (finance, programs, logistics) and ensure proper follow up of action points raised
•Monitor grant spending in collaboration with the finance department including communicating concerns and development solutions such as budget realignments, amendments, and other extensions to ensuring compliant spending
•Monitor and support the use of grants management tools such as FM01s, BvAs, procurement plans, spending plans, recruitment plans, and activity plans amongst program and operational teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles
•Coordinate with IRC NY, monitor implementation of program to ensure they are in accordance with donor and IRC internal requirements and act as focal point in all communications with IRC Regional East Africa Unit and IRC NY office on Grants management issues, including sharing of monthly grant tracking updates. 
•Proactively work with Finance, HR, and Procurement to identify donor compliance risks and mitigation
•Maintain proper records of all grants, including donor correspondence, budgets, awards, and reporting
•Act as focal point in facilitating proposal and donor report reviews and approvals by technical advisors and other relevant persons at HQ (including maintaining OTIS). 
•Act as custodian of documentation of institutional knowledge and program activities in coordination with relevant sector supervisors and coordinators; Ensure saving of relevant information in Box or in handbook-type guidance
•Correspond with donors on a regular basis to provide programmatic and security updates on this rapidly evolving response.
•Train Country program staff on donor compliance, report writing, project and budget monitoring, record keeping, and Grants management. 
Proposal Development
•Work with Country Director, Technical  Coordinators to support the process of quality concept notes, proposals and  the development of new projects and funding proposals 
•The Grants Coordinator will distribute proposal development timelines to all relevant staff and hold Proposal Development Kick-Off and Draft Review meetings during this process.
•Assist the Country Director to align new proposals to the Emergency response plan country Strategy Action Plan ( SAP) 
•Liaise with NY grants units, technical units to ensure proposals meet internal compliance standards as well as donor compliance; Ensure proper HQ technical review of all proposals while in draft form.
Fundraising & Visibility 
•Work with IRC communications leads to share strategic information about Sudan programme and response, including but not limited to, SitReps, success stories, key staff or beneficiary interviews, and photos
•Support IRC communications and programmatic leads when VIPs or donors come to the field through creation and sharing of relevant two-pagers and briefings, as needed.
Sub-grants/Partnership
•Work with the Country Director to ensure all implementing partners undergo legal vetting and capacity assessment prior to commencing work with IRC
•Support the Country Director to ensure relevant donor requirements are effectively communicated and understood by implementing partners
Job Requirements: 
•Bachelor's degree in relevant discipline, Master’s Degree preferred
•A minimum of three years of working experience in grant management for European and US public donors’ humanitarian or development programs
•Experience living and working in complex humanitarian environments preferred
•Previous successful experience developing projects and writing proposals to donors. 
•Previous successful experience working with and monitoring grant spending 
•Skills and Abilities: Strong proposal writing and budgeting skills, IT proficiency, excellent communication and writing skills, good interpersonal skills, ability to work in a team setting, ability and willingness to travel to remote areas, and ability to prioritize high volumes of work to meet tight deadlines.
•Excellent English language in written and verbal communications skills are required.
The International Rescue Committee is an Equal Opportunity Employer. International Rescue Committee considers all candidates on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law. 
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation
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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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