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Project Manager

Tbilisi (Georgia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Tbilisi (Georgia)
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2020-11-13

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Background

UNDP project “Creating Better LLL Opportunities through Local Partnerships” addresses the employability related challenge of the most vulnerable cohort of Georgia’s population, Youth and physically or socially disadvantaged people. The project complies to the overall objective of the program by addressing the human capital development, with focus on creation of accessibility to new education services and quality development of Vocational Education and Training provision.
 
The project is concentrated around two sectors of Care Economy: Tourism and Wellness/health around with specific objectives, which are building three main pillars, addressing leading components – Accessibility, Quality and Relevance of skills to labor market needs, taking into consideration the new realities, including safety requirements caused by COVID-19. The project aims at increasing three different types of accessibility - Geographical - by developing new VET provision spot in non-covered municipalities. Social - creation of new opportunities for early school leaver vulnerable groups to finalize the basic education level through catch-up courses and access VET system; Physical - by developing digital/blended learning opportunities for all with focus on people with special needs and those who cannot regularly attend the learning process. The project also aims at strengthening of service quality, which will be achieved by two types of interventions: Institutional strengthening - Capacity building of the managing teams in stakeholder institutions, also support to VET providers in introducing Entrepreneurial School Model and establishment of the Sectorial School Networks, including peer-learning; Multiplier strengthening – training and coaching of teachers, trainers, professional associations, youth workers to improve the service quality and transfer knowledge, including on safety requirements against COVID-19 in education and employment. Labor market relevance is aimed to be achieved by increased employability of youth and vulnerable groups, to enhance and match their skills with dynamic labor market. All the activities of the project are based on 4 cross-cutting principles: Gender Equality, Inclusion, Environmental Protection and Partnership.  

Duties and Responsibilities

The Project Manager has the authority to run the project(s) on a day-to-day basis on behalf of the Project Board within the framework laid down by the Board. The Project Manager is responsible for day-to-day management and decision-making for the project. The Project Manager’s primary responsibility is to ensure that the project(s) produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost

Specific responsibilities would include:

  • Overall project management:
    • Promoting UNDP values and mandate including facilitation of enforcement of Sustainable Development Goals;
    • Manage the realization of project outputs through activities according to the approved project workplan;
    • Initiate activities aimed at mainstreaming SDG Agenda into project implementation;
    • Provide direction and guidance to project team/ responsible party(ies);
    • Liaise with the Project Board or its appointed Project Assurance roles to assure the overall direction and integrity of the project;
    • Identify and obtain any support and advice required for the management, planning and control of the project;
    • Responsible for project administration;
    • Liaise with any suppliers.
  • Running a project:
    • Achieve project goals and objectives, set mid-term indicators and targets;
    • Implement project tasks and activities employing traditional and innovative methods;
    • Promoting UNDP values and mandate including mainstreaming SDGs in project actions;
    • Familiarize with initiatives of other UNDP projects on SDGs and the 2030 Agenda for Sustainable Development for greater synergy and partnership;
    • Plan the activities of the project and monitor progress against the initial quality criteria;
    • Mobilize goods and services to initiate activities, including drafting TORs and work specifications;
    • Monitor events as determined in the Monitoring & Evaluation Plan, and update the plan as required;
    • Manage requests for the provision of financial resources by UNDP, using advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures);
    • Monitor financial resources and accounting to ensure accuracy and reliability of financial reports;
    • Manage and monitor the project risks as initially identified in the Project Brief appraised by the LPAC, submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log;
    • Be responsible for managing issues and requests for change by maintaining an Issues Log;
    • Prepare the Project’s six-month activity-based reports and submit to Project Assurance and Project Donor; prepare and submit project’s Annual Progress and Final Reports (narrative and financial) to the Project Assurance, Project Donor and Project Board;
    • Based on the reports, prepare the Annual Work Plans and Quarterly Plans if required;
    • Identify follow-up actions and submit them for consideration to the Project Board;
    • Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries;
    • Prepare final CDR/FACE for signature by UNDP and the Responsible Parties;
    • Perform any other duties and responsibilities required within the project or portfolio.
  • Conceptual/substance-wise Responsibilities:
    • Having a technical competence in the project thematic area, provide advisory services to the project, partners and UNDP Office.
    • Provide coaching to the project staff in the mentioned thematic area.
  • Resource Mobilization:
    • In agreement with the respective Programme Officer, liaise with donors and facilitate resource mobilization activities.

Competencies

Corporate Competencies:
  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Highest standards of integrity, discretion and loyalty. 
Functional Competencies:
  • Knowledge Management and Learning:
    • Shares knowledge and experience; 
    • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills. 
    • Development and Operational Effectiveness:
    • Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of program, managing data, reporting;
    • IT competencies in Word, Excel, Power Point and cloud applications. 
  • Leadership and Self-Management:
    • Focuses on result for the client and responses positively to feedback;
    • Consistently approaches work with energy and a positive, constructive attitude;
    • Remains calm, in control even under pressure.
 

Required Skills and Experience

Education:
  • Master’s Degree in or equivalent in social sciences, public policy and Policy analysis, education (preferably vocational education management) or related disciplines. 
Experience:
  • Minimum 5 years of professional experience in education system development;
  • Minimum of 5 years’ experience of management and/or implementation of development projects;
  • Hands on experience in planning and implementation of at least 1 project related to vocational education, employment, career guidance, Life-long learning schemes as well as formal and non-formal vocational education, supporting private sector and institutional development.
  • Knowledge and experience of development of public-private-partnership schemes in VET is a strong asset.
Language Requirements:
  • Fluency in written and spoken Georgian and English
 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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