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Project Associate

Sarajevo (Bosnia and Herzegovina)

  • Organization: UN WOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: Sarajevo (Bosnia and Herzegovina)
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Women's Empowerment and Gender Mainstreaming
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2020-10-26

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Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 
 
Violence against women and girls and domestic violence are widespread social problems in Bosnia and Herzegovina (BiH), constituting serious violations of fundamental human rights. This type of violence is still seen and tolerated as “socially acceptable behaviour” and is justified by the prevailing socially accepted gender norms on the role and status of women in the family and in society. BiH prevalence surveys indicate that almost half of women older than fifteen have been subjected to one or more forms of violence at least once in their lifetime. This research confirms that women in BiH are exposed to a high risk of experiencing violence, primarily through their immediate, intimate relationships with partners and family, and secondarily in their broader community.  Women who suffer multiple forms of discrimination such as women with disabilities, Roma women and rural women are at greater risk of experiencing such violence.
 
UN Women is committed to supporting governmental and non-governmental led processes in the implementation of the Istanbul Convention and strengthening institutional and social response mechanisms to end violence against women and domestic violence. These efforts have been intensified since 2016 through the implementation of the project “Standards and Engagement for Ending Violence against Women and Domestic Violence in Bosnia and Herzegovina (2016 – 2019)” and implementation of UN Women strategic Note 2015 – 2021 both supported by Sweden.
 
In addition to that, since 2017, with financial support from the European Union, UN Women has been implementing a regional program on ending violence against women in collaboration with civil society organizations. The regional program “Implementing Norms, Changing Minds” is now in its Phase II of implementation supporting the development of an enabling legislative and policy environment on eliminating violence against women and all forms of discrimination; promoting favorable social norms and attitudes to prevent gender discrimination and violence against women; and empowering women and girls (including those from disadvantaged groups) who have experienced discrimination or violence to advocate for and use available, accessible, and quality services.
 
Under the direct supervision of the EVAW Project Manager and overall supervision of the Programme Specialist, the EVAW Project Associate will support the implementation of UN Women Strategic Note with a focus on Outcome 4 (eliminating violence against women), and with particular attention to financial and programmatic management of responsible parties, monitoring implementation of partners’ workplans and reporting.

Duties and Responsibilities

Summary of key functions:
Under the direct supervision of the Project Manager, the Project Associate is responsible for the following duties and responsibilities:
  1. Support to project implementation, ensuring quality of business processes,
  2. Support to project financial and programmatic monitoring, management and reporting,
  3. Support to project planning, 
  4. Support to knowledge building and knowledge sharing,
1.Support to project implementation, ensuring quality of business processes:
  • Ensures that submissions for the project are prepared in line with the UN Women standards, rules and regulations,
  • Coordinates procurement procedures for the project according to UN Women rules and regulations,
  • Assists in the organization of field visits, missions, workshops, trainings, round tables and conferences within the project,
  • Maintains and updates all administrative, personnel and financial files and records as well as general office files related to the project in collaboration with Project Assistant,
  • Assists in preparation of draft job descriptions, vacancy announcements, requests for recruitments, interview minutes and requests for contract as well as supports all procurement processes within the project,
  • Maintains and updates file management systems on sharepoint, local shared drive and physical archives,
  • Performs any other duty as requested by the supervisor.
2.Support to project financial and programmatic monitoring, management and reporting:
  • Undertakes regular field trips to support the work of key partners, both institutions and civil society organizations,
  • Establishes effective working relations with responsible parties and stakeholders,
  • Participates in all aspects of the project implementation, communication and information exchange with the EVAW team and responsible stakeholders (government and CSOs), 
  • Ensures timely and efficient implementation of the project’s activities and ensure that the project results are aligned with approved workplan,
  • Reviews partners’ financial and narrative reports, provides feedback, making sure full rate of completion and ownership of each review process in collaboration with Field Coordinator and EVAW Prevention Coordinator,
  • Monitors of partners’ financial situation by using Monthly Disbursement Plans,
  • Supports UN Women annual and donor reporting processes in collaboration with Project Manager and Regional Program Manager,
  • Supports the project management in monitoring expenditures and commitments against project budget and relevant plans,
  • Provides finance-related data (including Atlas) to support project implementation, planning and reporting,
  • Supports communications and visibility processes on all UN Women EVAW portfolio activities in line with donor requirements (EU, Sweden, etc.).
3.Support to project planning:
  • Collects, analyses and presents information for monitoring and evaluation of project implementation against project targets,
  • Compiles and designs background information for formulation of project work plans, drafts annual/quarterly budgets, proposals on implementation arrangements, drafts quarterly project reports, 
  • Monitors quality of delivery of inputs provided by the consultants, beneficiaries and contracted companies and communicates findings to the supervisor,
  • Maintains timetables for the Project Board and coordination meetings and provides support to organizing and holding the meetings, including the preparation and dissemination of information and follow-up.
4.Support to knowledge building and knowledge sharing:
  • Participates in the trainings for the operations/projects staff on HR, POPP, etc. and organizes briefings for the project staff where necessary on new internal procedures,
  • When necessary, provides guidance to project staff in business processes, administrative and other requirements and procedures,
  • Contributes to knowledge networks and communities of practice.

Impact of Results 

The overall objective of UN Women work on EVAW is to strengthen institutional and social response mechanisms to violence against women and domestic violence in Bosnia and Herzegovina. The intervention is comprehensive and simultaneously addresses normative change, response to and prevention of VAW. The EVAW Project Associate will be responsible for supporting effective implementation based on an approved work plan and budget of the UN Women Strategic Note Outcome 4, By 2025, people have access to better quality and inclusive health and social protection systems.

Competencies

CORE VALUES:
  • Respect for Diversity;
  • Integrity;
  • Professionalism.
CORE COMPETENCIES:
  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.
Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf 

FUNCTIONAL COMPETENCIES:

  • Ability to extract, interpret, analyze data and resolve operational problems, 
  • Ability to perform work of confidential nature and handle a large volume of work, 
  • Ability to support a team and team building skills, 
  • Strong IT skills and ability to apply it consistently in work tasks,
  • Good knowledge of administrative rules and regulations, organizational policies and procedures related to the position and ability to apply it consistently in work tasks, 
  • Focus on results and positive response to feedback,
  • Attention to detail,
  • Generates new ideas and proposes new, more effective ways of doing things,
  • Documents and analyses innovative strategies/best practices/new approaches,
  • Reports to internal and external partners in a timely and appropriate fashion,
  • Organizes and prioritizes work schedule to meet partners and donors needs and deadlines,
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external partners,
  • Responds to partners needs promptly. 

Required Skills and Experience

Education:
  • University degree in gender, development, public policy, social studies or closely related field. 
Experience:
  • A minimum of 3 years of relevant experience,
  • Experience in project cycle management, monitoring, and evaluation of projects,
  • Demonstrated project development and implementation experience as well as previous work on topics related to gender equality,
  • Experience working on EU and/or UN-funded projects will be considered as an advantage,
  • Experience in working on GBV will be considered as an asset,
  • Use of technology to design, visualize and present information and data will be considered an asset,
  • Previous experience working with UN or other international organizations will be considered an asset.
Language Requirements:
  • Excellent English and B/S/C language skills, both written and oral.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UN Women rosters

Note: UN Women reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UN Women at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UN Women is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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