Sarajevo (Bosnia and Herzegovina)
Duties and Responsibilities
- Support to project implementation, ensuring quality of business processes,
- Support to project financial and programmatic monitoring, management and reporting,
- Support to project planning,
- Support to knowledge building and knowledge sharing,
- Ensures that submissions for the project are prepared in line with the UN Women standards, rules and regulations,
- Coordinates procurement procedures for the project according to UN Women rules and regulations,
- Assists in the organization of field visits, missions, workshops, trainings, round tables and conferences within the project,
- Maintains and updates all administrative, personnel and financial files and records as well as general office files related to the project in collaboration with Project Assistant,
- Assists in preparation of draft job descriptions, vacancy announcements, requests for recruitments, interview minutes and requests for contract as well as supports all procurement processes within the project,
- Maintains and updates file management systems on sharepoint, local shared drive and physical archives,
- Performs any other duty as requested by the supervisor.
- Undertakes regular field trips to support the work of key partners, both institutions and civil society organizations,
- Establishes effective working relations with responsible parties and stakeholders,
- Participates in all aspects of the project implementation, communication and information exchange with the EVAW team and responsible stakeholders (government and CSOs),
- Ensures timely and efficient implementation of the project’s activities and ensure that the project results are aligned with approved workplan,
- Reviews partners’ financial and narrative reports, provides feedback, making sure full rate of completion and ownership of each review process in collaboration with Field Coordinator and EVAW Prevention Coordinator,
- Monitors of partners’ financial situation by using Monthly Disbursement Plans,
- Supports UN Women annual and donor reporting processes in collaboration with Project Manager and Regional Program Manager,
- Supports the project management in monitoring expenditures and commitments against project budget and relevant plans,
- Provides finance-related data (including Atlas) to support project implementation, planning and reporting,
- Supports communications and visibility processes on all UN Women EVAW portfolio activities in line with donor requirements (EU, Sweden, etc.).
- Collects, analyses and presents information for monitoring and evaluation of project implementation against project targets,
- Compiles and designs background information for formulation of project work plans, drafts annual/quarterly budgets, proposals on implementation arrangements, drafts quarterly project reports,
- Monitors quality of delivery of inputs provided by the consultants, beneficiaries and contracted companies and communicates findings to the supervisor,
- Maintains timetables for the Project Board and coordination meetings and provides support to organizing and holding the meetings, including the preparation and dissemination of information and follow-up.
- Participates in the trainings for the operations/projects staff on HR, POPP, etc. and organizes briefings for the project staff where necessary on new internal procedures,
- When necessary, provides guidance to project staff in business processes, administrative and other requirements and procedures,
- Contributes to knowledge networks and communities of practice.
Impact of Results
- Respect for Diversity;
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
- Ability to extract, interpret, analyze data and resolve operational problems,
- Ability to perform work of confidential nature and handle a large volume of work,
- Ability to support a team and team building skills,
- Strong IT skills and ability to apply it consistently in work tasks,
- Good knowledge of administrative rules and regulations, organizational policies and procedures related to the position and ability to apply it consistently in work tasks,
- Focus on results and positive response to feedback,
- Attention to detail,
- Generates new ideas and proposes new, more effective ways of doing things,
- Documents and analyses innovative strategies/best practices/new approaches,
- Reports to internal and external partners in a timely and appropriate fashion,
- Organizes and prioritizes work schedule to meet partners and donors needs and deadlines,
- Establishes, builds and sustains effective relationships within the work unit and with internal and external partners,
- Responds to partners needs promptly.
Required Skills and Experience
- University degree in gender, development, public policy, social studies or closely related field.
- A minimum of 3 years of relevant experience,
- Experience in project cycle management, monitoring, and evaluation of projects,
- Demonstrated project development and implementation experience as well as previous work on topics related to gender equality,
- Experience working on EU and/or UN-funded projects will be considered as an advantage,
- Experience in working on GBV will be considered as an asset,
- Use of technology to design, visualize and present information and data will be considered an asset,
- Previous experience working with UN or other international organizations will be considered an asset.
- Excellent English and B/S/C language skills, both written and oral.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UN Women rosters
Note: UN Women reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Women at the same grade level and with similar job description, experience and educational requirements.
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