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Senior Finance Officer - National Position

Tunis (Tunisia)

  • Organization: IFRC
  • Location: Tunis (Tunisia)
  • Grade: Mid level
  • Occupational Groups:
    • Banking and Finance
    • Operations and Administrations
  • Closing Date: 2020-10-26

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Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. As one of the five decentralized Regional Offices, the MENA Regional Office supports 17 National Societies to strengthen their humanitarian and development efforts, helping them to remain partners of choice within their country and sustainable and accountable for their actions. The position is in Tunis, Country Cluster Support Team.

Job Purpose

This position is responsible to ensure the provision of effective and efficient accounting and treasury services at the Country Cluster Support Team (CCST). This position will lead the accounting department in the CCST. This position will be coordinate the provision of financial support to project managers and programme staff.

This position will oversee the Finance Officer's tasks who will provide technical support to the Libya Country Office.

  • Financial Polices and Processes

  • Financial Reporting

  • Budgeting

  • Validation of transactions

  • Treasury

  • Supplementary Services

  • Shared Office and Service Costs

  • Accounting verification

  • Balance Sheet items review and reconciliation

  • Month end close routines

  • Supervision of accounting staff and finance officers

  • Financial Analysis

  • Relationships with other stakeholders: project managers, accounting staff, finance officers, auditors, finance analysts, and Head of Finance and Administration

Job Duties and Responsibilities

  • Financial Policies and Procedures

  • Have a deep understanding of the Secretariat financial policies, procedures, and processes

  • Advise project staff in the appropriate interpretation of the financial procedures and policies

  • Provide feedback to project managers on documentation submitted with incorrect coding or inadequate supporting documentation

  • Provide feedback to his/her line manager about how to improve the existing policies, processes or procedures

    2. Financial reporting

  • Perform a periodic review of the transactions positioned to the projects of the portfolio of this position to ensure the accuracy of the transactions entered the accounting system. It will facilitate the preparation financial reports

  • Monitoring of the donor reports list with the objective to send the reports to donor before the due dates

  • Verify that the transactions have been processed according to the IFRS (International Financial Reporting Standards) and the IFRC (International Federation of Red Cross) policies and procedures. It is also important to ensure that the donor requirements have been met

  • Provide information about reports to the finance analysts to meet with other departments to discuss the overall situation of the financial reports of your respective portfolio

  • Prepare income or expenditure reallocations with the respective approval of the project manager to ensure that the reports can be send to the donor with accuracy

    3. Budgeting

  • Provide technical support and advice to the project managers during the preparation and/or revision of budgets

  • Provide analysis of actual expenditures vs. budgets with its respective analysis of the variances

  • Coordinate the expenditure reallocations when it is necessary to align planned expenditures vs. the budget lines

  • Do consolidations of budgets of the respective portfolio

  • Prepare outlooks in terms of the estimated expenditures of a project to complement the information provided to the project manager

    4. Validation of transactions

  • Ensure that all the transactions related to his/her portfolio are validated following the policies and procedures

  • Ensure all accounting transactions are properly authorized and documented by original and valid supporting documentation. Provide feedback to the project managers when findings have been identified in terms of documentation that does not meet the requirements or transactions that are not within the approved budget

  • Follow up with the project manager or unit staff the timely submission of documents within the expected dates

  • Coordinate the submission of monthly account statements to the staff to reconcile the balances and obtain the reimbursement or the settlement of the liability

    5. Treasury

  • The position will be responsible for the monthly cash request analysis submission

  • Ensure there are sufficient funds in the office

  • Manage appropriately the transfers of funds between bank accounts to minimize foreign exchange risks due to currency revaluations

  • Prepare periodic cash flows with the support of the treasurer

  • Preparation of bank account reconciliations

  • Conduct petty cash counts (surprise or planned)

  • Ensure that daily, weekly and monthly petty cash counts are being done

  • Conduct emergency funds counts (surprise or planned)

    6. Supplementary Services

  • Validate the PNS transactions related to the provision of supplementary services

  • Ensure the accuracy of the booking of these transactions

  • Prepare the draft invoice and ensure the content matches with the report

  • Ensure all the transactions related to services delivered have been reflected in the accounting

    7. Shared Office and Service Costs

  • Provide technical support to the project managers during the preparation of the shared office and service costs budgets

  • Gather the required information to fill in the calculation spreadsheet

  • Coordinate the booking monthly

  • Coordinate revisions when it is required

  • Provide interpretation of the management report to each related project manager with a related project

    8. Accounting verification

  • Review the accounting transactions booked in the accounting at least weekly to ensure that they reflect adequate coding, clear descriptions, document codes are the correct ones, document dates are correct, duplications of the same entries do not exist, etc.

  • Verity that all the transactions are positioned to the books daily

    9. Balance Sheet items review and reconciliations

  • Ensure the same amount that was counted in the petty cash or emergency fund are the same as per the Balance Sheet. The bank account reconciliation should show match with the balance shown in the books

  • Ensure that the finance officers provide reconciled account statements of the outstanding balances of staff or National Societies

  • Ensure that other balance sheet items are reconciled (e.g. prepayments, guarantee deposits, supplier balances, etc.)

  • Coordinate that corrections are done on a timely basis

    10. Month end closed routines

  • responsible to supervise all the routines related for the closing of the month (e.g. currency revaluation, allocation, booking of provisions, etc.)

  • responsible that the accounting team confirms the closing of the month within the established dates

  • will conduct the preparation of the CODA checklist

    11. Supervision of accounting staff and finance officers

  • leading the accounting staff and finance officers as the direct reporting line

  • responsible to monitor the tasks performed, coach and provide support to the team to ensure they manage to achieve their objectives

    12. Financial Analysis

  • Prepare ad-hoc financial analysis as per demand of the projects under his/her portfolio

  • Interpret financial indicators to project managers and provide quality advice to increase the performance or minimize or mitigate risks

    13. Relationships with other stakeholders:

  • Liaise with project managers and unit staff to provide effective and efficient services

  • Liaise with the assigned finance analysts to get advice, orientation, support on technical matters and provide feedback to the findings observed in the monthly field returns, accounting and financial matters

  • Liaise with the Head of Finance and Administration to highlight urgent matters and provide feedback of how to improve systems and processes

  • Support auditors in terms of clarification or coordinate the submission of supporting documentation

    14. Others

  • Provide support in case of long-term vacancies, absence, or illness to ensure continuity of the finance function

  • Deliver training to IFRC finance, IFRC non- finance or National Society Staff (if it is required)

Education

A university degree in an accounting or finance related area - required

Experience

  • At least 3 years of professional experience in a finance or accounting department – required

  • At least 2 years of field experience in a humanitarian organisation – preferred

  • Experience of managing and supporting staff – required

  • Experience of working with the Red Cross / Red Crescent – preferred

Knowledge, skills and languages

  • Self-supported in computing systems (e.g. accounting software package and MS Office) – required

  • Excellent communication skills – required

  • Time Management Skills – required

  • Skills in training and developing staff – preferred

  • Fluently spoken and written English and Arabic – required

  • Good command of another IFRC official language (French) – preferred

Competencies and values

  • Commitment to working with RCRC Movement

  • Collaboration and Teamwork

  • Integrity and personal conduct

  • NS and Customer Relations

  • Resilience

  • Building trust

If you are interested in this position, please apply through the IFRC website:

https://www.ifrc.org/en/who-we-are/working-with-us/current-vacancies/job-description/?nPostingId=5011&nPostingTargetId=63237&id=QPFFK026203F3VBQB79LO793E&LG=UK&mask=ifrcextern

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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