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HR Assistant, Compensation & Employee Data Management

Vienna (Austria)

  • Organization: ICMPD - International Centre for Migration Policy Development
  • Location: Vienna (Austria)
  • Grade: Level not specified
  • Occupational Groups:
    • Scientist and Researcher
    • Statistics
    • Information Technology and Computer Science
    • Human Resources
    • Administrative support
  • Closing Date: 2020-10-26

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Vacancy Announcement VA20P127V02 HR Assistant – Compensation & Employee Data Management th

Posting Date: 12 October 2020

Deadline for Applications: 26 October 2020

Duty Station: Vienna, Austria

Start Date: As soon as possible

Contract Duration: 24 months (with possibility of extension)

Type of Post: International Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 18 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Job Description:

Reporting to the Head of HRM, the HR Assistant – Compensation and Employee Data Management administers the employment life-cycle of staff members, including but not limited to contracts, compensation, pension and health insurance, on-boarding and separation. S/he also handles the employment life-cycle of non-staff.

The HR Assistant – Compensation and Employee Data Management establishes strong collaboration with colleagues within HRM and other organisational Units and external providers/stakeholders, as necessary. S/he provides assistance and clarifications to individuals (staff and non-staff) regarding all elements of their compensation and allowances package.

Tasks and Responsibilities:

1. HR Support Service for compensation and allowances:

Analyse and answer queries regarding compensation and allowances in accordance with ICMPD’s Staff Regulations and Rules and under the applicable terms of employment/engagement. Undertake necessary research in order to provide accurate information ensuring response conforms to the provisions of the ICMPD Staff Regulations and Rules.

Support briefing, upon recruitment and separation to staff members and explain the salary and compensation and allowances package, including insurance and pension options that are applicable according to the category of staff member and contract.

Processes leaves and absences requests including the establishment of calendar for official holidays.

Processes employee health insurances with CIGNA and WGKK.

1 Identify critical elements and assess consequences of different courses of action and propose solutions.

Assist staff and personnel to analyse their needs and to provide solutions. 2. Employee Data Management:

Perform any necessary related inputs and/or corrections in the HRIS system PeopleNet, ensuring timely action and accurate processing of compensation and allowances and any amendments thereto.

Interpret and analyse a wide variety of data and identify and resolve data discrepancies and other problems

Maintain up-to-date records of relevant matters being addressed and contribute to the creation of standard operating procedures.

Maintain the Employee personal filing system up-to-date.

Identify areas for improving processes and transactional services in order to maximize effectiveness and simplify procedures to gain optimal efficiency in processing and administering contracts and the compensation and allowances package.

3. Support HR Data Reporting and Analysis:

Support the production of timely and accurate data reports for the internal stakeholders, including for tracking and monitoring of contract expiries and increments;

Support development and maintenance of quantitative HR data monitoring tools; Maintain a database of the final versions of the reports.

Support the modelling and calculations for new salary scales.

Monitor established salary scales in ICMPD duty stations.

Key Results:

Staff/personnel entry on duty administration processed timely and correctly. Staff/personnel employment data controlled, processed and updated timely and correctly. Staff/personnel records maintained correctly in the PeopleNet data management system. Any amendments to staff/personnel compensation and allowances packages implemented promptly and staff/personnel advised accordingly.

Timely and correct responses to staff queries and closure of PeopleNet HelpDesk actions Accurate data, metrics for inputs to reports and statistics prepared.

Incumbent Profile:

Aminimumof4yearsofrelevantworkexperienceinthefieldofHumanResourcesininternational and/or public organisations or the private sector, including 2 years in HR compensation and allowances administration.

ExperienceandknowledgeofHRadministrationandHRprocesses,particularlymanagementofHR data.

Experience in dealing with audit related queries is an asset.

Good ICT skills. Knowledge of HR information management systems is required. Good organisational skills with attention to detail and accuracy.

Experience in managing conflict priorities and working with tight deadlines. Strong team-work and interpersonal skills.

Excellent command of standard MS-office 2016 software, in particular Word, Excel and Outlook. 2Corporate Qualifications:

Evidence of work experience in a similar field (law, business administration etc.). Proficiency in (verbal/written) English, proficiency in a major EU language is an asset. Completed Bachelor´s degree in in business administration, human resources management, social sciences, law or other relevant field.

Proficiency in (verbal/written) English, proficiency in German is an asset. Compensation:

ICMPD offers an attractive compensation package. This position is classified at S2 Grade, with an annual net-base salary starting at EUR 30,450. Additional benefits include participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s and mobility allowances.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This position may entail frequent travel to high-risk areas at short notice for the execution of the tasks and duties, which may warrant adherence to security protocols, and/or health procedures. 3

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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