Business Development & Funding Coordinator (INT6893)
Team Purpose The Business Development and Funding Team’ ensure that Oxfam and its local partners receive timely, quality support and information to improve accountability, and ensure that Oxfam’s programmes in Jordan present value for money and are compliant with internal and external regulations Job Purpose As a member of the Jordan Country Programme Team, the post holder will lead the development, implementation and review of the country programmes’ fundraising strategy; build business relationships with a range of donors and Oxfam Affiliates, identify strategic funding opportunities and lead the development of high quality concept notes, proposals and tenders. The post holder will also lead and manage the funding team which is responsible for ensuring compliance with Oxfam and Government of Jordan grant management requirements and coordinate closely with External Liaison Officer. As member of the Senior Management Team, the post holder will advise the country director on donor engagement, risk management and compliance quality in overall program implementation. Job Responsibilities Business Development • Lead the development, analysis and review of the Jordan Country Programme donor intelligence and funding strategy. Ensure programme teams are regularly updated relation to donor intelligence and upcoming funding opportunities; • Establish a business network within the donor, local NGO and INGO communities and monitor trends in the donor environment; • Identify strategic opportunities and evaluate risks and benefits in relation to specific funding opportunities, programme cost recovery and funding mechanisms; and • Build collaborative relationships with key Oxfam staff in country programmes in the region and Oxfam affiliate head offices; and identify appropriate country and possible multi country programming/funding opportunities through focusing on institutional donors. Also, engage with Oxfam’s Supporter Marketing team, Philanthropy & Partnerships and Trusts & Foundations team to help identify and cultivate diverse funding resources from the private sector, trusts, private donors and foundations. Proposal Development • Lead proposal development processes, ensuring realistic planning, inclusive and quality risk assessment, quality programme design, narrative and budget development and internal approval; 3 • Provide direct support to programme staff, editing and writing sections in proposals and drafting concept notes to ensure they are in line with donor information needs and application requirements: • Monitor and report on success rates for proposal submissions to donors and ensure that the programme team receives feedback from donors regarding submitted proposals; and Source and manage consultants for specific proposal development processes, as needed. Funding Coordination and Compliance; • Ensure that the funding team provides advice and support to the finance, logistics, HR and programme teams in relation to grant compliance for restricted and unrestricted funds, including donor budgeting and reporting requirements and contractual compliance; • Support the finance team in ensuring optimal use of restricted funds through strategic recharging to donor contracts thereby ensuring maximum cost recovery; • Lead monthly finance and funding meetings, ensuring that the programme teams are aware of grant variance and support programme managers in identifying appropriate actions to correct/adjust budgets as required; and • Support the Grants & Compliance Manager in ensuring that all restricted income for programmes is correctly recorded and managed according to Oxfam's internal donor income database and strengthen compliance and utilisation of internal systems for project and contract management Management and Capacity Building • Directly line manage the Grants & Compliance Manager, ensuring implementation of Oxfam’s performance management policy and procedures are implemented; • Participate in, and lead where appropriate, senior management processes, contributing to the overall management and leadership of the country programme; • Lead in the resourcing of funding team posts as required, developing job descriptions, adverts and leading on interview and selection processes; and • Strengthen the capacity of the funding team and local partner organisation teams in relation to grant management and donor compliance. Other • Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women's rights (click here). • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles. Job Requirements Essential • A university degree - or equivalent - in Social Sciences, Business Administration, Law, Economics or International Development or other relevant experience. • At least 5 years of demonstrable experience and success working in fundraising, programme development and management in the humanitarian & development sector. • Experience with key institutional donors’ guidelines and procedures (EU, UN, GIZ, GAC, DFAT, DFID, ECHO etc). • Strong written skills with proven experience of developing quality proposals and reports and securing income, and a high level of analytical skills and critical thinking. • Very good knowledge and understanding of the donor and funding context, environment and key players in the Middle East. • Experience of working with and coaching technical teams to develop complex proposals and reports. • Solid understanding and convictions of a rights-based approach and gender sensitive, and experience in the NGO sector. • Highly developed interpersonal, communication and influencing skills: networking, representational, and negotiation skills. • Ability to make effective, timely decisions and take prudent risks. • Proven team leadership and proactive, results driven approach. • Knowledge of Project Cycle Management and humanitarian and development programming. Job Description Template 4 • Strong numeracy and financial and IT skills, with attention to detail to develop and analyse donor budgets and reports. • Ability to work effectively with others in diverse team situations and ability to work in a multi-cultural environment. • Ability to manage time effectively and adapt priorities to respond to changing demands and tight deadlines, across multiple time-zones. • Excellent command of English; knowledge of Arabic is a plus. Desirable • Experience and understanding of the Middle East context / Syria Crisis response– especially Jordan – and of key issues of development and transition. • Good knowledge and awareness of issues related to Oxfam’s strategic objectives (Economic Justice, Gender Justice and Emergency WASH and water governance) and working in a confederation setting with multiple stakeholders. Key Attributes: • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities. • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work. • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible. Organisational Values: • Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions. • Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen. • Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences. Key Behavioral Competencies (based on Oxfam’s Leadership Model) Competencies Description Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs. Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner. Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization. Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization. Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences. Mutual Accountability We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner. Agility, Complexity, and Ambiguity We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways. Systems Thinking We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions. Strategic Thinking and Judgment We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values. Vision Setting We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders. SelfAwareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes. Enabling We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support.