Assistant PPH Officer
Hong Kong (Hong Kong)
Title of Post
Assistant PPH Officer
National Professional Officer (NPO), NOA
Type of contract
Hong Kong, China
Date of Issue
9 October 2020
Effective date of assignment
9 October 2020
22 October 2020
The position of Assistant PPH Officer reports to Associate PSP Officer (PPH) / PSP Officer and works closely with the Global and Regional Private Sector Partnerships (PSP) Service. This post act as the key pivot for the future growth and development of Private Partnerships and Philanthropy (PPH) for UNHCR in Hong Kong and Macao SARs. The post also aims to increase financial support substantially from the PPH sector encompassing Corporates, Foundations and High Net Wealth Individuals/Major Donors, as part of the global PSP strategy and maintains partnerships with existing donors.
The Private Sector Partnerships Service (PSP) sits within UNHCR's Division of External Relations (DER) and is responsible for mobilizing resources for refugees from the private sector. UNHCR has developed a Private Sector Fundraising Strategy 2018-2025 which has the ambition of growing PSP into a service capable of generating US$1 Billion annually and identifies priority fundraising markets and regions.
As part of this strategy, and in order to achieve the ambitious objectives of mobilizing necessary resources for UNHCR, PSP’s Private Partnerships and Philanthropy (PPH) Section develops and strengthens long-term partnerships with companies, foundations and private philanthropists (“PPH donors”). As part of a wider fundraising team, the primary role of PPH colleagues is to seek various forms of support from PPH donors: securing funding for UNHCR programmes and projects will be considered priority, but the work also includes leveraging the capacities of these partnerships beyond funding, in order to build long-lasting holistic partnerships bringing various forms of support to UNHCR and to persons of concern, such as advocacy, visibility, expertise, innovation and public engagement.
As delegated by the supervisor, support the engagement of PPH donors, and all activities relevant for the acquisition and strengthening of relationships with them, depending on the local market and philanthropic landscape.
Support the preparation of pitches, presentations, proposals, reports and any other fundraising materials targeting PPH donors.
Support the management of existing partnerships, e.g. by helping to draft donor reports, plan donor missions or other tasks necessary to ensure that relationships are appropriately nurtured.
Support the team with desk and market research to provide intelligence to inform PPH initiatives and/or the approach to specific donors or sectors.
Support on the logistics for internal and external events, including internal skill-shares.
As delegated, and in collaboration with Administrative colleagues, support PPH colleagues with procurement, administrative and travel matters.
Help to update content on PSP’s SharePoint platform, in order to improve internal communications, and to maintain a regular flow of information with colleagues within and outside PSP.
Support PPH colleagues with information management and knowledge-sharing, through the collation and dissemination of documents and data pertaining to partnerships and philanthropy.
Support the maintenance of up-to-date records of partnerships and relationships. This might include helping to keep track of income raised, keeping internal calendars and plans updated, and supporting on data entry and maintenance on Salesforce.
Support the delivery of communications and visibility plans with PPH donors. This can include helping to gather and collate data/information on various topics and for specific audiences, to organize the logistics of content-gathering missions and to prepare communications materials.
The incumbent of the position will perform in direct link with the broader PSP country market plans and context, including effective collaborating on and working towards non-direct cash elements together with IG and campaigns, such expanding network for other purposes like in-kind, free publicity, CRM or location access for face-to-face frontliners.
Support on the logistics of high-level events tailored for major donors and HNWIs.
Support colleagues in the implementation of donor care plans to ensure that major donors are engaged with the organization.
Support the delivery of high-quality presentations, proposals and reports for major donors and HNWIs.
If applicable, support on data mining and on updating databases of existing and potential major donors.
Support colleagues in implementing initiatives designed to engage with foundations.
Support on the preparation and submission of foundations grants, including budget and narrative submissions, by helping gather, consolidate and present information in line with deadlines.
Support the logistics of the organization of or participation in events for foundations and philanthropic networks.
Support colleagues in implementing initiatives designed to acquire and/or strengthen partnerships with corporations and corporate foundations.
Support colleagues in the implementation of donor cultivation and stewardship plans with corporate partners, including communications and visibility plans.
Perform other related duties as required.
Essential Minimum Qualifications and Experience:
1-year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree.
University degree in Marketing, Communications, International Relations, Economics, Social Sciences, Business administration/ Management, Journalism or other relevant field.
Relevant professional experience with exposure to an international environment and/or with humanitarian or development organizations.
Ability to produce high-quality written materials tailored to specific audiences.
Ability to balance different and sometimes competing needs and deadlines.
Experience in coordinating multiple stakeholders, with an ability to multi-task, manage time, and thrive in a high-pressure environment.
Desirable Qualifications & Competencies:
Knowledge of humanitarian programming and/or UNHCR programmes and operational arrangements.
Knowledge of partnerships, fundraising, and/or relationships with donors and/or external partners.
Knowledge of SharePoint 365 platform.
Experience in marketing and/or communications.
Knowledge of CRM tools, ideally Salesforce.
Experience in a UN field location and/or working in a developing country, with and ability to function well in a multi-cultural environment.
PSFR Management/Support of Private Sector Fundraising Investment processes/procedures
Fundraising materials production and management
Fundraising Mechanism of Donor Governments
Corporate Fundraising and/or Foundation Fundraising
Leadership Giving/Individual Giving Fundraising programmes
Corporate Partnership Fundraising
Experience in fundraising organizations
Middle and/or Major Donor Fundraising
Fundraising (incl. operations, programmes)
Experience in Private Sector Fundraising
Fundraising - High Net Worth Individuals (HNWI)
PSFR Management of Private Sector Fundraising Investments in new markets
MS Office Applications;
Business Intelligence (BI)
Multi-stakeholder Communications with Partners, Government & Community
Proficiency in both English and Chinese (Cantonese and Putonghua)
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Empowering and Building Trust
Negotiation and Conflict Resolution
This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located and is eligible to work in the duty station will be accepted.
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org
Submission of Applications:
If you wish to be considered for this vacancy, please submit your letter of motivation, updated factsheet (for internals only), signed Personal History Form by e-mail clearly stating the position title “Assistant PPH Officer” and your Last Name in the subject line, by the closing date.
The Personal History Form and its supplementary sheet can be downloaded from here.
No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for a written test and oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).
UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.