Programme Associate (Budget)

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Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

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FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase

All applications will be treated with the strictest confidentiality

Organizational Setting

The Regional Office for RAF is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the Region and, in collaboration with offices and divisions at Headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RAF also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAF develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.

Main Purpose

The Programme Associate (Budget) plays a lead role in the coordination of programme/ projects support services. He/ she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the office or location.

Supervision Received/Exercised

The Programme Associate (Budget) reports to the Programme and Budget Officer. Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to programme support staff.

Working Relationships

The Programme Associate (Budget) maintains a wide range of contacts with managers, staff and stakeholders inside and outside the office. The incumbent collaborates closely with colleagues in other offices and the corporate services, ensuring the quality and consistency of programme/ projects support services.

Key Functions/Results

• Coordinate the preparation, submission, revision and follow-up of the Programme of Work and Budget, and the monitoring and provision of information on the implementation of the PWB;
• Coordinate, review and analyze the Periodic Budgetary Reports for final submission to the Office of Strategic Planning;
• Assemble and synthesize data from corporate data bases to facilitate the analysis of programmes, projects or activities, and to draft periodic or ad hoc management reports;
• Monitor projects and ensure the maintenance and retrieval of programming reference material, documentation, data and information;
• Consolidate and monitor various reports on human resources planning and expenditures, the use of non-staff resources, the office communication and publishing plans, IT plans, and travel schedules;
• Screen incoming correspondence to identify issues requiring further attention and draft related correspondence;
• Support knowledge building and knowledge sharing across the office through training of staff and briefing of budget holders on administrative/budgetary/planning/programming/financial procedures and processes;
• Review current processes and make recommendations to improve programme/projects administration procedures;
• Perform other functions as required.

Impact Of Work

The incumbent's work impacts directly on the smooth and efficient operations of the programme/ project activities of the office. He/she plays a lead role in the coordination and provision of the programme support services for the successful achievement of the Division/Office's mandate.

He/ she plays a pro-active role in the successful achievement of the Office's mandate.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education

Experience: Five years of experience in administrative/ financial/ planning/ programming/ budgeting activities for both Regular Programme and Projects

Languages: Working knowledge (Level C) of English and limited knowledge of French (level B)

IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Extent of trainings in project management support and programme operations support
• Knowledge of the communication and documentation management standards
• Knowledge of administrative procedures and policies

Desirable Qualifications And Skills

• Familiarity with FAO and/or UN field programme management procedures and guidelines
• Excellent communications skill, both orally and in writing, on technical materials for audiences at different levels of technical expertise
• Working knowledge of French (Level C)
• Extent of knowledge of corporate information systems such as Oracle, FAO COIN (Country Office Information System) and FAO FPMIS (Field Programme Management Information System)
• Knowledge of FAO organizational structure

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

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