JTI Procurement Consultant

ABOUT IDLO

The International Development Law Organization (IDLO) works to enable governments and empower people to reform laws and strengthen institutions to promote peace, justice, and sustainable development.

IDLO is an intergovernmental organization that promotes justice, peace, and development by providing legal expertise to governments, multilateral and civil society organizations. It seeks to enhance human rights, economic growth, and good governance through technical assistance on judicial and legal reform, capacity-building and legal empowerment programs and projects. Bringing together a range of diverse local, national, and international stakeholders and working in an enabling rather than directive or prescriptive way, IDLO acts as a catalyst for social change. It prides itself on its flexibility, speed, and entrepreneurial spirit.

While IDLO works in all developing regions of the world, it has significant operations in countries emerging from conflict. IDLO is the only intergovernmental organization with an exclusive mandate to promote the rule of law. It currently has 27 Member Parties and benefits from the collective wisdom of a prestigious International Advisory Council. 

BACKGROUND

With funds from the U.S. Department of State, Bureau of Counterterrorism, IDLO is implementing a 16-month project entitled “Enhancing the Capacity of Justice Institutions to Deliver Justice in Somalia.” 

The purpose of this project is to increase the capacity of judges and prosecutors in Somalia to fairly, effectively, and efficiently adjudicate/prosecute civil and criminal cases and to enhance access of the Somali population to formal justice institutions. IDLO will support the operationalization of the Judiciary Training Institute (JTI) by strengthening the operations and performance of the JTI; supporting the development of a national approach to harmonize the application of laws in the Federal Member States and the promotion of educational opportunities for judges and prosecutors adopted by the JTI; increasing the capacity of federal judges and federal prosecutors to handle cases of gender-based violence, and increasing the capacity of federal prosecutors to adjudicate serious crimes, improve courtroom etiquette, and to follow prosecutorial procedures. The project will also support the establishment of five Attorney General’s Offices in the Puntland, Jubaland, South West Somalia, Galmudug, and Hirshabelle.

IDLO is looking for a Procurement Consultant to assist in the procurement of office equipment for the Judicial Training Institute and the Attorney General Offices in the Federal Member States. 

THE POSITION

The position falls within the framework of IDLO’s engagement in enhancing the capacity of justice institutions to deliver justice in Somalia. 

The incumbent will report to the Field Program Manager. The position will be provided over a period of 6 months from 01 November 2020 to 30 April 2021, although remuneration is based on the successful completion of deliverables based on the remuneration schedule. The incumbent will be responsible for the implementation of the following activities and deliverables:

Procurement:

1. Procurement for the Judicial Training Institute: 

• Procure computers, printers, UPS, office desks and chairs, file cabinets, audio-visual equipment, whiteboards, flipcharts, stationery, classroom desks and chairs, conference desks and chairs, and other equipment for the Judicial Training Institute (JTI). 

2. Procurement for the AGOs in the Federal Member States: 

• Procure desktop computers, printers, UPS, office desks, and chairs for the AGOs located in Puntland, Jubaland, South West Somalia, Galmudug and Hirshabelle

3. Support additional procurement needs on an ad hoc basis, including: 

• Support the procurement processes, update procurement plans and assist the Procurement Specialist when needed; 
• Assist with market research for the goods and services to be procured, and produce market research reports and cost estimations for the goods and services to be procured;
• Prepare Purchase Orders (POs) and contracts for contracting of services and vendors, and maintenance of a filing system;
• Monitor POs and contracts, including taking follow up actions and monitoring deadlines for timely delivery of goods and services;
• Maintain relevant internal databases and files, keep track of any contractual agreements and inform respective contract management officials and obligations;
• Develop and update the rosters of suppliers, implementation of supplier selection and evaluation;
• Collect vendor forms from the vendors, control vendor forms in terms of completeness;
• Ensure management of stock of office supplies, including sourcing of vendors, purchasing of supplies as required, controlling receipt, storage and issuance of supplies, and periodically update stock cards;
• Support the Finance and Administration Manager and the programs team in procurement-related induction and technical support of sub-grantee partners;
• Assist the IDLO Global Procurement Lead at HQ, the Country Representative-Uganda and the supervisor in staff induction and training on IDLO procurement guidelines and processes;

Monitoring and Budgeting:

1. Ensure that all procurement processes are conducted and in line with IDLO’s Procurement Procedures and international best practices; 
2. Liaise with the Procurement and Finance Team to ensure all documentation is properly collected and filed to ensure payment to vendors; 
3. Ensure procurement items are within the budget provided by the Field Program Manager; 
4. Assist the Field Program Manager in any necessary paperwork on an ad hoc basis. 

Remuneration: 

• $2,500 USD per month, $15,000 total

REQUIREMENTS

• First degree in public administration, business administration, public policy, law, or other relevant social sciences; 
• 1-2 years of relevant professional experience, ideally within an international organization; 
• Excellent written and spoken English;
• Excellent written and spoken Somali; 
• Proven ability to excel in administrative tasks;
• Excellent work ethic;
• Team player.

TERMS AND CONDITIONS

Candidates should prove their ability to work in Mogadishu, Somalia.  

DISCLAIMER

The above statements are intended to describe the general nature and level of the work being performed by the Contractor assigned to this work. This may not be an exhaustive list of all duties and responsibilities.