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Event Coordiantor

Vienna (Austria)

  • Organization: UNIDO - United Nations Industrial Development Organization
  • Location: Vienna (Austria)
  • Grade: Level not specified
  • Occupational Groups:
    • Conference Services
  • Closing Date: 2020-10-29

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Female candidates from all Member States are particularly encouraged to apply.


Organizational Context

UNIDO is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. Its mission is to promote and accelerate inclusive and sustainable industrial development (ISID) in developing countries and economies in transition. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the recently adopted 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next fifteen years. UNIDO’s mandate in SDG-9, calls for the need to "Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation". Accordingly, the Organization’s programmatic focus is structured in three thematic priorities: * Creating shared prosperity * Advancing economic competitiveness * Safeguarding the environment. UNIDO delivers its services through the following four complementary and mutually supportive core functions: (a) technical cooperation activities; (b) analytical and policy advisory services; (c ) standard- setting and compliance and (d) convening and partnership role. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices. The Directorate of Environment and Energy (EAE), headed by a Managing Director, aims to integrate and scale-up the energy and environment activities focusing on supporting governments and industries to provide sustainable and resilient soft and hard infrastructure for industrial development, supporting industries to contribute to climate neutral circular economy, and supporting governments and industries in fulfilling national commitments under multinational climate and environmental agreements.

The Directorate consists of the Department of Environment (EAE/ENV) and the Department of Energy (EAE/ENE). This position is located in the Energy Systems and Infrastructure Division (EAE/ENE/ESI), which focuses on promoting sustainable energy solutions and infrastructure for industrial development. The promotion of industrial decarbonization through crosscutting solutions, such as energy management systems and standards, energy systems optimization, and deployment of renewable energy technologies is one of the core functions of the Division. In addition, the Division supports Member States with the transition to sustainable energy systems for ISID. By bringing together supply and demand side perspectives, the focus of the Division is on system level changes and transformative solutions driven by the convergence of key technologies such as distributed generation, digitization and storage technologies as well as climate policies. The Division focuses on disruptive solutions, being they technological or business models. It is also responsible for coordinating policy engagement and dialogues, at national, regional and global levels, and through pursuing meaningful global partnerships in the field of sustainable energy and climate change. The Division positions UNIDO strategically in the global energy and climate change forums and coordinates the global network of regional centers and partnerships.

PROJECT CONTEXT The Vienna Energy Forum (VEF) is a bi-annual event organized by UNIDO with the support of the Austrian Federal Ministry for Europe, Integration and Foreign Affairs, Austria Development Agency and the International Institute for Applied Systems Analysis (IIASA) since 2009. The VEF is a platform that brings together leaders from policy-makers, energy practitioners, experts, industry and civil society representatives to discuss key issues related to the energy transition. It also serves as an event that feeds into global UN events on energy and Climate. In view of the COVID pandemic, the VEF 2020 has been postponed to 5-7 July 2021. To keep the VEF engagement and prepare for the forum in 2021, UNIDO launched the virtual series which examines the role of the energy transition and innovation in driving transformation and recovery across three end use sectors; food systems, industry and products. The consultant is required to lead the preparation and coordination of the VEF virtual series and the VEF. Duty station: UNIDO Headquarters, Vienna, Austria Approximate duration: 12 months .

Main Functions

Under the supervision of the Division Chief, lead the preparation for and the organization of the VEF virtual series and the main VEF in July 2021. Develops and administers the planning of the events by: - Analyzing and identifying key topics to be discussed and raised at the various virtual sessions and the main event and proposing the session plan and layout; - Identifying the key experts and institutions to be invited to the dialogue and engaging in dialogue with the experts; - Ongoing appraisal, reviewing and adjusting the plan and layout of the sessions to ensure relevance and interest for the audience; - Organizing the communication, outreach and messaging to help with the VEF visibility; - Developing schedules, arrangements and methods for the management of the events in consultation with the project team, technical, substantive and administrative service units; - Exchanging information required by speakers to confirm their participation and contribution to the forum. This includes communication with government officials, donors, representatives of multilateral and bilateral donor agencies and others; - Monitoring the organization and carrying out all the sessions and utilizing information obtained as an input to corrective decision-making and revisions in the approach for delivering the VEF virtual series or the VEF; - Organizing and conducting briefings and debriefings on VEF to partners and steering committee with a view to maximizing the VEF performance and outreach levels.

Core Competencies

Core Competencies: Core values: WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially. WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner. WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective. Core competencies: WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity. WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world. WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work. WE THINK OUTSIDE THE BOX AND INNOVATE: to stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

Minimum Requirements


Advanced university degree in natural or social sciences. Economics, Business Administration, Communications or relevant.


Fluency in written and spoken English is required. Fluence and/or working knowledge of another official UN language is desirable.

Computer Skills

Field of Expertise

At least five years of professional experience in event or energy programme management including some exposure at the international level. Exposure to the needs, conditions and problems in developing countries. Ability to research and analyse information independtly and recommend solutions. Ability to write in a clear and concise manner. Ability to work effectively in multi-cultural teams.

<strong>This appointment is limited to the specified project(s) only and does not carry any expectation of renewal. </strong>

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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