Field Programme Assistant
Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located
FAO is committed to achieving workforce diversity in terms of gender and nationality
People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
All applications will be treated with the strictest confidentiality
FAO's Sub regional Office for SEC is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing sub regional food, agriculture and rural development priorities. It develops and maintains relations with sub region-wide institutions including Regional Economic Integration Organizations (REIOs). The Sub regional Office is a subsidiary of FAO's Regional Office for SEC.
The Field Programme Assistant plays a lead role in the coordination of field programme, project activities and support services for the office. He/ she performs a broad range of field programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural advice to managers and staff in the office.
The Field Programme Assistant reports directy to Team Leader of SEC Field Programme Unit (FPU under the overall guidance of the FAO Sub-regional Coordinator for Central Asia). Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to field programme support staff in the office. Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to field programme support staff in the office.
The Field Programme Assistant maintains a wide range of contacts with managers, staff and stakeholders inside and outside the office. The incumbent collaborates closely with colleagues in the Subregional and Regional offices and relevant headquarters units, ensuring the quality and consistency of programme and project support services.
- Provide information and operational support for project formulation, implementation, monitoring and reporting, in line with the revised Project Cycle;
- Contribute to the formulation and preparation of programme, project and work plan proposals for the country; participate in the preparation of draft field project documents;
- Participate in the monitoring and review of project implementation to ensure all operational activities are in line with the work plan and the project document; review inputs, expenditures and time frames; take corrective action if required, in consultation with the appropriate officer (i.e. Programme Officer, AFAOR, or Budget Holder);Initiate or take follow-up action for a broad variety of operational and administrative actions necessary for the implementation of projects, such as government clearances, requests for personnel action, letters of introduction / instruction, briefing schedules, procurement of equipment, to ensure they are dealt with in a timely manner;
- Ensure data concerning the office's field programme portfolio is up-to-date in the Field Programme Management Information System (FPMIS), with relevant project documentation uploaded as appropriate; assemble and synthesize data from corporate data bases and systems to facilitate the analysis of field programmes, projects or activities, and to draft periodic or ad hoc reports;
- Provide training to field project support staff in the use of corporate systems and tools relevant to managing the field programme, i.e. FPMIS and its monitoring and budgeting tools, GRMS, etc.;
- Participate in the recording and processing of requests for FAO's support received from Government, donors or other organizations;
- Screen incoming correspondence to identify issues requiring further attention and draft related correspondence;
- Accompany field visits to project sites and/or accompany project managers and/or experts in their meetings with donors and government officials, as requested;
- Review current processes and make recommendations to improve the operational procedures related to field programmes/projects;
- Perform other functions as required.
Impact Of Work
The incumbent's work impacts directly on the smooth and efficient operations of the field programme/project activities entrusted to the office. He/she plays a lead role in the coordination and provision of the operational programme support services for the successful achievement of the Office's mandate.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Education: Secondary School Education
Experience: Four years of experience in administrative/ financial/ planning/ programming/ budgeting activities for Regular Programme and/or Projects
Languages: Working knowledge (Level C) of English
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment
- Results Focus
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
- Thorough knowledge of corporate information systems, especially as related to project information
- Thorough knowledge of programme and budget processes and procedures
- Thorough knowledge of common administrative and financial rules and regulations
- Thorough knowledge of communication and documentation standards
Desirable Qualifications And Skills
- Working knowledge (Level C) of Russian and/or Turkish is desirable
Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.
FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency