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Internal Communications Intern

Copenhagen (Denmark)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Copenhagen (Denmark)
  • Grade: Internship
  • Occupational Groups:
    • Communication and Public Information
  • Closing Date: 2020-10-30

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Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background Information - Job-specific

CG Communications team develops communications strategies, policies, plans and channels based on internal and external communications needs and expectations; maintains and strengthens UNOPS corporate identity through official reporting to the Executive Board and other external communications, enabling accountability and transparency; communicates a clear direction and strategic focus, ensuring that the people of UNOPS understand and can demonstrate their contribution to its success; and facilitates and encourages the sharing of information, knowledge and best practices, achieving dialogue throughout the organization. 

The intern will work in the Communications Group under the direct, overall supervision of the UNOPS Internal Communications Team leader and will be exposed to the implementation of UNOPS internal communications strategy. UNOPS is committed to achieving a truly diverse workforce.

The successful candidate will be responsible for supporting a variety of tasks and work packages as a part of her/his internship period. S/he will notably support the Internal Communications Specialist in the coordination of planned communication activities, both in UNOPS headquarters and in UNOPS country and regional offices. 

We are seeking qualified applicants who have strong communication, planning and coordination skills. The successful candidate must be client/service-oriented as well as structured, organized and detail-oriented. In addition, the incumbent is expected to demonstrate the willingness and ability to learn online systems used at UNOPS (including Google Workspace). 

Depending on the successful candidate’s interests, s/he may be exposed to other support services as wished. 

At the end of this internship, the successful candidate will have gained: 

  • Exposure to internal communications strategy and standards; 

  • Exposure to strategic analysis; 

  • Specific experience in internal communications at the corporate level;

  • Exposure to an international work environment; 

  • Exposure to headquarters. 

  • Two hours per week (one-on-one) with the supervisor to enhance the learning of the candidate and in the job training

Functional Responsibilities

Under the overall guidance of the Internal Communications Team Lead the Internal Communications Intern will be helping with:

  • monitoring of internal communications and knowledge sharing channels 

  • liaising with ICT web developer in connection with the implementation of intranet improvements

  • providing support to the development of Corporate Google Drive

  • providing support to content development, maintenance, and periodic updating of UNOPS intranet in coordination with the Internal Communications team

  • assisting in the planning of internal event and campaign management and liaising with various working groups across the organisation

  • supporting the creation of the weekly internal newsletter, including assisting with the planning, content coordination and technical set-up

  • assisting in the maintenance of team calendars and process flows

  • providing support in the production of the internal communications' monthly analytical report

  • support with tracking and monitoring of uptake of internal communications activities

  • performing other related duties as required

Education/Experience/Language requirements

Education:

The candidate must be currently enrolled in a Bachelor/Master’s Degree in a relevant area, preferably in Communications, Knowledge management, Public Policy, International Development, Business Administration, Public Administration, Political Science, or International Relations, or have graduated from such studies within three years prior to the application date of the internship.

Experience

While no prior work experience is required, some experience in developing, coordinating or delivering communications activities, ideally within the development sector, is highly desirable. 

Additional requirements 

  • Excellent coordination skills are highly desirable; 
  • Knowledge and experience working with Google Workspace and Google Analytics is desired; 
  • Experience in facilitating training sessions is an asset; 
  • Passion for own development and the development of others is strongly desired; 

Languages

Fluency in written and spoken English is essential; 

Working knowledge of Spanish or French is considered an asset.

Competencies


Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. 
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Intern Contract level: Intern
Contract duration: 6 months

The internship is expected to start in November 2020 until May 2021. 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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