Ports Manager - Brazil Trade Facilitation Programme
Brasilia (Brazil) | Brazil
Ports Manager - Brazil Trade Facilitation Programme
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Project Overview and Role:
Primary Duties and Responsibilities:
The Brazil Trade Facilitation Programme is a 4-year, £14 million component of FCO’s Brazil Prosperity Fund Programme. The programme aims to assist Brazil to increase trade flows, make foreign trade more inclusive in the country, creating jobs for women and men which will drive economic growth that supports inclusion, women’s economic opportunities and poverty reduction in the country.
The ports project will proactively engage port actors in Santos, Rio de Janeiro, Suape and Itajaí to create effective, cohesive port communities and governance structures, and work with these communities to map an d streamline port processes and develop and pilot an automated Port Community system. Strengthened governance, processes and systems will contribute to increased operational efficiencies in the four ports, reducing the time and cost of sea trade in Brazil.
Ports modernization initiatives for the Programme spans across four targeted ports in Brazil, controlled by different port authorities, and involving a large number of port actors and Agencies and Ministries at the three levels of government. Permanent efforts are required for engaging and informing the stakeholders and the Programme's donors.
The Programme´s initiatives involve different subcontractors, requiring joint planning of activities and coordination of schedules
The Ports Manager, under the supervision of the Ports Lead, will manage the Ports component of the Brazil Trade Facilitation Programme, and will be responsible for managing the successful convening and engagement of the programme stakeholders.
Key responsibilities of the Ports Manager will include:
* In consultation with the Port Lead, coordinate with the local port authority the convening of a Local Steering Group that will oversee the design and delivery of the PCS in each of the four target ports;
* Keep an up-to-date record of the Local Steering groups members;
* In consultation with the Port Lead ,and in coordination with the local port authority and other implementing partners, organize the meetings of the Local Steering Groups at each of the targeted ports, prepare the meetings schedule, contact the stakeholders, organize the logistics of the meetings;
* In consultation with the Port Lead, and in coordination with other implementing partners, organize the meetings of the National Steering Group, prepare the meetings schedule, contact the stakeholders, organize the logistics of the meetings, and elaborate detail minutes of the meetings;
* Keep an up-to-date record of the National Steering Group members;
* Maintain and update a ports modernization activities schedule;
* Maintain and update the weekly Programme Status Reports , and provide inputs for the project Highlights reports and the project Quartely reports.
* Review and format reports and documents prepared by implementing partners, ensuring that they meet the quality standards required for delivering of final products to the Clients;
* Ensure regular communication/ check-ins with implementing partners to ensure issues and risks are identified, mitigated (and escalated to the Ports Lead where necessary) so that delivery is not ‘negatively impacted;
* Work closely with the Learning Lead, MREL Team and GESI Manager to ensure effective lesson learning, gender mainstreaming and that the port modernization initiatives can deliver and report results;
* Provide administrative assistance to the Ports Lead and act as a key liaison with external parties;
* In consultation with the Port Lead, maintain and develop positive relationships with external institutions, ports stakeholders contacts and prominent police makers figures through effective communication.
* Bachelor’s degree in international development, public administration, public policy, business administration, or a closely related field.
* Experience with private sector engagement in Brazil and in international development.
* Substantial amount of years of progressively responsible work experience with Ports management and/or in project management roles.
* Demonstrable experience working with teams, with strong interpersonal and relationship-building skills.
* Effective oral and written communication skills, including strong writing and editing capabilities in Portuguese and in English.
* Extensive experience in project management, contract administration, compliance, and other project operations and management areas.
* Strong skills in effective client relationship management.
* Strong organizational skills, attention to detail, ability to multitask, and ability to work well under pressure.
* Eligibility to work in Brazil.