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IT Infrastructure SDM Officer - Network Administration

Copenhagen (Denmark)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Copenhagen (Denmark)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Infrastructure and Urban-Rural development
    • Information Technology and Computer Science
  • Closing Date: 2020-10-29

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Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

IT Infrastructure SDM Officer

Organizational Setting and Work Relationships
The IT Infrastructure Service Delivery Management Officer is responsible for ensuring that IT systems and services are available and delivered consistently, reliably, and effectively.  The incumbent ensures the corporate Managed Service Providers (MSPs) responsible for delivering IT (infrastructure) services and support deliver efficient and effective systems and services in accordance with contractual obligations and best practices. The incumbent coordinates the work of multiple support groups, both internal to UNHCR, as well as MSPs. Understanding the current and future needs, the incumbent ensures that the IT requirements are well understood and that the services and support to staff is adequately provided.
The incumbent has regular contact with corporate MSPs, with other Service Delivery Managers (SDMs), with Solution Engineers, with vendors, with IT staff in Field Offices and all Services of the Division of Information Systems and Telecommunications (DIST). S/he understands and communicates the UNHCR IT strategy and vision, policies, and decisions in a positive manner and leads by example in the adherence and adoption. S/he may have supervisory responsibility for other IT staff both directly and in a matrixed structure. The specific reporting relationships may vary based on the size and structure of the Operation and will be specified in the Operational Context; the incumbent may receive functional direction and advice from DIST management.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

- Ensure service requests and incidents are addressed and resolved promptly within agreed service levels.
- Serve as escalation point for end-user and operational issues (Incidents & Service Requests) not resolved within established Service Level Agreements (SLA); coordinate with MSPs to expedite resolution including prioritization and escalation of SLA performance breaches to supervisor or responsible service tower owner.
- Monitor Service Level performance targets (internal and external); including, follow up, validation, and audit of results.
- Work closely with other UNHCR SDMs and MSPs to carry out problem management and root cause analysis and prevent recurrence of critical problems by executing approved changes.
- Review and validate that Change Management processes are adhered to by both staff and MSPs.  Ensure that change, test, and release processes are properly planned and executed.  Approve installation of new or upgraded systems and services.  Support deployments and testing of new IT components.
- Identify, recommend, and implement approved, service delivery process improvements. Define support processes in accordance with ITIL best-practices.
- Document, update and maintain IT standards which have been selected and approved by the Architecture Review Board.
- Monitor, analyse, and report on system and infrastructure performance and capacity in a timely manner and ensure that service providers take appropriate action.
- Track expenditures against budgets, prepare forecasts, and verify invoices from service providers and suppliers against SLA performance targets before payment is approved.  Conduct/participate in periodic performance review meetings with partners.
- Provide accurate and timely information on operational status and reports to management.
- Ensure audit recommendations and actions are completed in a timely manner.
- Draft requests for proposals and review support contracts including SLAs, Standard Operating Procedures (SOPs), and Operational Guidelines (OGs).
- Promote a competent and motivated workforce trained to understand and use IT facilities and who implement the correct procedures and practices.
- Maintain appropriate communication channels with service providers and other relevant DIST staff.
- Draft and suggest improvements to contracts, SLAs, SOPs, and OGs for internal and external service providers. Produce guidelines for Field Offices based on UNHCR standards and industry best practices
- Ensure compliance with Service Management and IT security policies and standards, technical architecture, and service level agreements ¿ report non-compliance as appropriate.
- Allocate resources to tasks for change and improvement projects/initiatives/change requests.
- Escalate issues requiring senior management intervention.
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education

Information & Communications Technologies *; Computer Science *; Information Systems *;
Information Technology *; Computer Engineering; Computer network Administration;
or other relevant field.

(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

ITIL v3 foundation *; Project Management; PBX/VSAT/CISCO Sec/Firewalls;
Satellite Communications; Microsoft Tech Specialist; Windows Server;
Telecommunications; Satellite Communications; Information Technology;
Risk management;

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

- Minimum 4 years¿ experience in IT of which 2 spent managing IT service delivery with SLA based delivery of both centralized and decentralized applications, systems, and services.
- Good understanding and practical experience of ITIL Service Operations processes driven by continuous improvement.
- Experience working with business partners to understand how IT affects an organization and link it to business processes and operational tasks.
- In depth experience working in infrastructure in at least one of the three fields: network, platform, end user devices and a broad experience in the remaining two fields.
- Ability to influence, manage and lead negotiations with stakeholders. Strong interpersonal skills that include effective communications (both verbally and written) at all levels; to technical and non-technical audiences.
- Experience working in a matrixed team to ensure collaborations and effective operations across multiple organisations.
- Experience in project monitoring and control, data analysis, and presentation for executive review and decision making.
- Experience of coordinating activities across different partner organizations developing effective services.

- Formal certification in ITIL Service Operations beyond the foundation course.
- In depth experience working in all three fields: network, platform, end user devices.
- Experience providing IT services, including in deep field locations.
- Experience acting as an inter-agency IT focal point.
- Solid understanding of application and infrastructure technologies used in IT systems and services.
- Experience of operating in humanitarian or United Nations organizations, with field experience.
- A good understanding of UN/UNHCR reforms and the priority agenda of the organization.

Functional Skills

*IT-Service Delivery Management;
*IT-IT Systems and Standards;
IT-Management of external service providers for IT infrastructure maintenance and support;
*IT-Computer Literacy;
*IT-IT Technical Troubleshooting;
IT-Microsoft Office Productivity Software;
IT-IT Cloud Hosting Services;
IT-IT Network Monitoring & Alerting Tools;
IT-IT Security Management;

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M001L3 - Empowering and Building Trust Level 3
M006L3 - Managing Resources Level 3
M003L3 - Judgement and Decision Making Level 3
M002L3 - Managing Performance Level 3
X001L3 - Analytical Thinking Level 3
X003L3 - Technological Awareness Level 3
X008L3 - Stakeholder Management Level 3

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

Please note that the closing date for vacancies in this addendum is Thursday 29 October 2020 (midnight Geneva time).

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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