Regional Grants & Business Development Coordinator
The International Rescue Committee (IRC) helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities that support them, as well as with those who remain within their homes and communities. At-work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve.
IRC’s Crisis Response, Recovery and Development (CRRD) department focuses on various relief, rehabilitation, and development programs for refugees, internally displaced persons and those affected by conflict in different regions worldwide. Each region is managed by a regional team that oversees the region’s country programs, headed by a Regional Vice President (RVP) and Deputy Regional Director (DRD), and supported by a Regional Grants Director (RGD).
In the Middle East & North Africa Region (Syria, Lebanon, Jordan, Iraq and Libya) IRC responds to displaced people’s acute and longer-term needs with integrated programs that improve health and safety, prioritize children’s development, foster economic wellbeing, and empower communities to regain control over their lives. IRC’s work in MENA is among our most challenging and innovative.
Where additional support is required by the countries in the region, the Regional Grants and Business Development Coordinator will be deployed to work as part of the grants teams in country offices. S/he may be deployed to act as a temporary grants coordinator, or to provide surge support to assist in the development of proposals as well as donor reports, to perform general grants management functions during peak periods, and strengthen the capacity of country grants staff.
The Regional Grants and Business Development Coordinator reports to the Regional Grants Director and works closely with the Regional Business Development and the Regional Program Support Teams as well as country office staff. The position will be based in any of the cities indicated above, on a local contract, with frequent travel to country programs (once possible) within the region for in-country assignments.
The Grants and Business Development Coordinator will be assigned to support specific country programs and will be responsible for the following:
Work closely with country programs to support specific proposal development coordination and tasks, such as developing proposal work plans, writing non-technical sections, consolidating and editing written inputs, developing annexes, writing budget narratives, and other tasks as needed,
Act as proposal lead, as required by country programs and the regional team.
Facilitate design sessions in coordination with country grants teams with key country program, partners, regional and HQ teams.
Assist in ensuring that program design (and Go/No Go submissions) are consistent with the SAP partnership strategy.
Ensure full partner participation in program design and proposal development (as well as in needs assessment where possible).
Liaise with the Awards Management Unit’s global Business Development and Regional Program Support Teams to ensure proposals meet internal and donor standards.
Strengthen the capacity of country grants and program teams in proposal development through coaching, modeling and where appropriate, training.
When in-country and in coordination with RGD and the Senior/Program Development Advisors (S/PDA), support the CD and DDP in the cultivation of donor relationships at the country level and support country offices with desk research on upcoming BD opportunities, as directed.
Where necessary, support the management of partnership responsibilities including partner identification, partner due diligence and partner project capacity review (PPCR) in line with the IRC’s partnership management system’s (PEERS) requirements.
Awards Management & Compliance
Work with country teams to develop donor reports and other award deliverables (e.g. work plans, M&E plans) and ensure they are high quality, coherent, accurate and submitted on time in accordance with donor and IRC internal requirements, providing additional bandwidth, or backfilling for country grants staff when needed to support these processes.
Manage and/or support agreement and amendment reviews and negotiations,
Provide technical guidance on donor rules and regulations to country team to ensure compliance,
Proactively raise potential compliance issues to country team and keep senior management and regional team informed of any projected inabilities to meet contractual obligations and of spend rates/significant budget variances.
Monitor and support the use of grants management tools such as monthly financial reports, procurement plans, and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles
Work with the country programs to support realignments and award modification processes; supporting award close out, as needed.
Where support is required, act as focal point in facilitating the review of donor deliverables and approvals by technical advisors and other relevant persons at HQ
Train and support country programs’ grants teams and program staff on donor compliance, report writing, project and budget monitoring, record keeping, and grants management.
Support the implementation of IRC’s PEER system across all areas of sub-award management including pre-award (partner’s project capacity review, partner budget review, funding instrument selection, sub-award package reviews, sub-award amendments and ensuring specific donor requirements are captured in sub-award documents) and post- award (partnership project meetings, review and reflection [monitoring] and reports).
Coordinate with the Partnership Lead to obtain any necessary donor approvals relating to partnerships.
Participate in and support the coordination of country program’s project cycle meetings, as well as donor and partner meetings, as required.
Degree in international development/affairs, public administration, or related subject,
At least five (5) years’ experience working with non-governmental organizations in the area of program development, grants management, and/or project management; preferably in MENA,
Successful experience developing projects, writing proposals, and developing budgets for USG, United Nations, and European donors,
Experience working in grant management in humanitarian/conflict or post-conflict settings,
Excellent English written and verbal communication skills required. Arabic is an advantage.
Enhanced interpersonal skills and ability to work in a diverse team setting,
Ability and willingness to travel to across the region (up to 60% of the time),
Demonstrated ability to prioritize high volumes of work to meet tight deadlines.