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Programme Management Senior Analyst

Juba (South Sudan)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Juba (South Sudan)
  • Grade: LICA-9, Local Individual Contractors Agreement - Junior level
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2020-12-15

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Background Information - Job-specific

The Programme Management Office (PMO) was established to provide a decision-enabling and delivery support structure for South Sudan Country Office. The SSCO PMO supports the Head of Programme (HOP) in defining a balanced country-wide programme, ensuring consistent delivery of programmes and projects, as well as ensures that project management policies, processes and methods are followed and applied according to the organization’s standards.


Functional Responsibilities

Functional responsibilities

The Programme Management Senior Analyst will provide support to the Project Managers through the Programme Management Office in all aspects of the project cycle with a focus on Project Implementation and Project Closure. S/He will perform the following specific duties:

Strategic Planning/Portfolio Support

  • Assist the HPMO and HOP in the preparation for  project assurance;

  • Assist in the development of standard project management tools and identify the appropriate technical skills of Programme and Project Managers, and other project personnel;

  • Attend coordination meetings in PMO as required to support projects;

  • Support processes for  strategic oversight, advice and direction on programme and

  • Project management activities in line with service agreements and project documents.

  • Ensure sound development, monitoring, analysis and planning according to agreements, taking into account sound resources planning and ensuring synergies across the projects at the country level.

Delivery Support

  • Provide support to Programme and Project Managers with the planning and execution of project deliveries according to best practices;

  • Review input of financial information, expenditures and etc. in oneUNOPS, and on-going budget monitoring;

  • Conduct regular financial variance analyses of SSCO programmes and projects;

  • Liaise with the finance unit in tracking disbursements and budgets for projects on behalf of the PMO;

  • Support and coordinate all project start up and closure activities, ensuring appropriate disposal of project assets, timely and effective final (operational) reporting, initiation of financial disbursements as appropriate during Defects Notification Period, updating of information on the UNOPS MIS, and effective handover of closed projects to UNOPS HQ for financial closure processes;

  • Review weekly Activity reports and quarterly financial reports with respect to outputs based on work plans and budget forecasts;

  • Ensure and monitor compliance of projects with internal directives and procedures as set out by the PMO;

Knowledge management and Best Practices quality assurance

  • Maintain record of all project files and Activity reports for projects that have been handed over to the PMO in hard and soft copies;

  • Ensure projects establish adequate results based monitoring and reporting tools and that these are regularly updated and reported against agreed baselines and targets.

  • Ensure data quality through regular monitoring and reviews of systems data.

  • Ensure routine and effective capacity building activities(e.g: training and workshops).

  • Advocate for Project Managers’ participation in relevant Communities of Practice.

  • Support Project Managers and the wider PM community to share case studies, and lessons learned and best practices in the UNOPS Knowledge System. Provide feedback to Practice Leads on policy and supporting guidance working to achieve continuous improvement of UNOPS PM Practices and policies.

  • Coordinate the integration of lessons learnt and good practices into the formulation of new programmes/projects, ensuring that lessons learnt are shared across the Hub in a timely and appropriate manner.

Personnel Management

  • Coordinate the management of Project Management Resource Pool.

  • Promote and support a learning culture by empowering individuals and teams to identify critical learning needs and plan/provide easy access to learning opportunities to maintain personnel competency and flexibility.

  • Support monitoring of SSCO personnel satisfaction.




Education

  • Bachelor’s Degree in Project Management, Monitoring and Evaluation, Business Administration or related field (e.g. International Relations, Development Studies, Economics and Management Science) is required or
  • Master’s Degree in Project Management, Monitoring and Evaluation, Business Administration or related field (e.g. International Relations, Development Studies, Economics, and Management Science) with 2 years experience 

Experience

  • A minimum of at least 4 years of relevant professional experience at the national or International level in project/programme management  or monitoring and evaluation field is required;

  • 2 years skills of reporting is required;

  • Previous experience of working within a PMO environment is an advantage;

  • Detailed knowledge of UNOPS’ project management tools, UNOPS financial and procurement rules and regulations, and financial management tools, is a distinct advantage;

  • Strong experience with data analysis, management reporting and project management tools and information management systems is desirable.

Certifications

  • PRINCE2 Practitioner Certification (Foundation and/or Practitioner) is highly desirable.

  • MSP certification (Foundation and/or Practitioner) is an advantage

Languages

  • Full working knowledge of English is essential.
  • Fluency in one or more additional official UN languages is an advantage.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA 9
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Background Information - South Sudan


The UNOPS South Sudan office helps a wide range of local and international partners improve the lives of the South Sudanese people by implementing infrastructure and procurement projects. All UNOPS operations have an increasing emphasis on developing national capacities and considering gender, environmental and community concerns. UNOPS is working in a range of sectors in South Sudan including: transport, education, health, post-conflict stabilization and emergency response.




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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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