(For Lao National Only) GS-5 Administrative Assistant, Post #15600, UNICEF Vientiane, Lao PDR

The United Nations Children’s Fund (UNICEF) in Vientiane, Lao PDR, requires an experienced and qualified Lao National to fill the position of Administrative Assistant, post number #15600 at GS-5 level to be based in UNICEF Country Office in Vientiane, Lao PDR.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, support

The United Nations Children's Fund (UNICEF) in Vientiane, Lao PDR, requires an experienced and qualified Lao National to fill the position of Administrative Assistant, post number #15600 at GS-5 level to be based in UNICEF Country Office in Vientiane, Lao PDR.

A Summary of key functions/accountabilities:

Under the supervision and guidance of the supervisor, the Administrative Assistant is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes and policies with following assigned-tasks:

• Provide and assist staff members, their dependents and consultants by processing requests for visas (Internal & External), ID cards, issuance and extension UNLP and other personnel related documents in accordance with the requirements of United Nations and the country duty station. Maintain an updated database on, National Passport, UNLP, Visa and ID card.
• Manage Petty Cash for the office as the Custodian.
• Invoice Processing: Responsible for collecting invoices and filing documents for approval and, thereafter processing in UNICEF Financial System. Uploads electronic files and verifies results to destination system. Responds to client transaction status and other inquiries.
• Assist the operations section to issue all documents related to UNICEF financial systems, such as Travel Authorizations, Payments, , Sale Orders, Fund Commitments and Fund Reservations against support and cross sectoral budget.
• Arrange and manage the stationery supplies according to office needs and in response to requests. Maintain and update inventory records of stationery supplies and provide periodical reports as required. Maintain the store room in good order.  Prepare annual stationery replacement plan and advise the supervisors  when new supplies should be procured.
• Draft correspondence and reports from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures.
• Classify and file material relating to a number of subject matter areas and maintain general office admin files and circulate documents with Operations section as required.
• Arrange meetings, both internal and external, some involving high-ranking officials, take minutes and/or notes at meetings and also making hotel reservation for visitors.
• Performs other duties as specified by supervisor.

To qualify as an advocate for every child you will have…

Qualifications and experience:

Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Work experience:

A minimum of 5 years of relevant administrative or clerical work experience is required.

Languages:

Fluency in English and Lao is required. Knowledge of another UN language is considered as an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

View our competency framework at:

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.