Finance Officer - readvertised

Under the direction of the Field Coordinator, the Finance Officer is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP).

Specific responsibilities:

• Acting at all times in accordance with the country law and standards of accounting practices

• Contribute to the overall objective of the Finance department of providing quality support service to all sectors.

• Manage all aspects of day to day operations of the accounting department

• Assist in implementation of finance policies, procedures and systems at the field office

• Provide training to program staff on IRC finance matters

• Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.
• Review of Field finance data files for accuracy, completeness and correctness of descriptions, amounts and coding.
• Validate captured accounting entries in SUN Account, ensuring accuracy and completeness of the process.
• Liaison with the bank on all banking issues and carrying out monthly bank reconciliation.
• Complete end-of-month tasks in a timely manner, with minimal to no errors.
• Perform periodical backup and restore procedures for SUN database locally and externally, ensuring existence of a proper data retention and recovery system.
• Consolidate monthly cash projections and submit the same to Kampala in a timely manner.
• In liaison with supply chain department, prepare commitment schedules every month and share the same with supervisor and country office finance controller or designee.
• Assist the Operations Manager and Field Coordinator in the preparation of finance related reports for use in decision making at both field and head office levels.
• Carry out monthly reconciliation of program advances and charges related to staff personal accounts (T7) and advise the supervisor on course taken to settle outstanding balances.
• Participate as gatekeeper in ensuring that all transactions are in accordance with IRC financial policies and grant agreements.
• Provide support to both external and internal audit processes that are undertake at the field office
• Work hand in hand with the FPC to prepare and update the field office operating budget
• Implement the shared program costs (SPC) allocation at the field office
• Participate and provide technical support in grant opening and closing meetings
• Conduct pre-award assessments and monitoring visits to sub grantees
• Review reports submitted by sub grantees confirming accuracy and compliance to the terms of the agreement and submit the same to the senior finance manager for posting into IRC accounting system

Budgets

• Take the lead in preparation of field office grant spending plans with program and other operations staff.

• Review monthly Budget vs Actual (BvAs) and prepare any adjustments required by the field office for posting into Sun accounting system at Kampala level.

• Provide insight of projected Budget vs Actual report based on field office generated information and provide the same to the Field Coordinator ensuring timeliness and accuracy.

• Responsible for Administrative Budget Work plan and Management and regular updates according to monthly BvA

• Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.

Cash/Bank – Processing:

• Support the Finance Assistant in processing of bank and cash transactions.

• Review payment vouchers to ensure completeness and accuracy of documentation.

• Support the process of preparation of the cash and bank accounting worksheet.